Administration jobs in Palakkad, Kerala

Position

Corporate Secretary

Department

Administration / Corporate Office

Reports To

Managing Director / CEO

Job Summary

The Corporate Secretary is responsible for managing internal and external corporate communications, coordinating executive administrative activities, maintaining official records, and ensuring smooth communication between management, employees, clients, regulatory authorities, and other stakeholders.

Key ResponsibilitiesInternal Communication

• Coordinate communication between management and employees.
• Prepare and circulate internal notices, announcements, and meeting agendas.
• Organize management meetings and record accurate minutes.
• Follow up on action items assigned during meetings.
• Maintain confidentiality of company information and executive correspondence.
• Support departmental coordination and administrative activities.

External Communication

• Act as the primary point of contact for clients, vendors, government authorities, auditors, and business partners.
• Draft and respond to official emails, letters, and business correspondence.
• Coordinate appointments, meetings, and corporate events with external stakeholders.
• Ensure professional communication that reflects the company's image.
• Handle inquiries and maintain positive relationships with external parties.

Administrative Responsibilities

• Maintain corporate records, files, and official documentation.
• Schedule executive meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and business documents.
• Monitor document approvals and ensure timely follow-up.
• Support compliance with company policies and regulatory requirements.

Required Qualifications

• Bachelor's degree in Business Administration, Commerce, Management, or a related field.
• 2–5 years of experience in corporate administration, executive assistance, or secretarial roles.
• Excellent verbal and written communication skills in English (additional regional language proficiency is an advantage).
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality and handle sensitive information professionally.

Key Skills

• Internal & External Communication
• Business Correspondence
• Meeting Coordination
• Minute Writing
• Document Management
• Executive Support
• Professional Etiquette
• Time Management
• Multitasking
• Problem Solving
• Confidentiality
• Interpersonal Skills

Pay: ₹30,000.00 - ₹60,000.00 per month

Work Location: In person