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Job Description: Administrative Assistant

Department: Dholakia Foundation

Location: Dholakia Foundation, Surat, Gujarat

About us:

Founded in 1992, Hari Krishna Group (HK) is a global leader in diamond manufacturing and exports. The Dholakia Foundation serves as its philanthropic arm, driving large-scale environmental and social transformation across India. Founded by Padma Shri awardee Savji Dholakia and his family, the Foundation is globally recognized for its commitment to the UN Sustainable Development Goals (SDGs)—specifically through water conservation (rejuvenating 208+ lakes and conserving 39.4B+ liters of water), afforestation (4M+ trees planted), education, and community empowerment.

Job Purpose:

Dholakia Foundation is looking for a detail-oriented and organised full-time Administrative Assistant to support project documentation, data management, reporting and day-to-day administrative coordination.

The role involves collecting project updates from on-site teams, maintaining accurate records of ongoing activities, updating trackers and preparing reports for internal use. The candidate should have basic computer skills, good communication abilities and a willingness to learn about the Foundation’s projects and initiatives.

Duties & Responsibilities

Project Documentation & Records

• Maintain organised records, files, trackers and documents relating to the Foundation’s projects and activities.

• Maintain digital folders and documentation systems so project information can be accessed easily when required.

• Maintain records of tree-planting activities, participation, contributions and progress towards the targets of Mission 10 Million Trees by 2030.

Data Management & Reporting

• Regularly communicate with on-site teams and project coordinators to collect updates on ongoing work, completed activities and upcoming tasks.

• Record and update project information, including progress, milestones, resources, machinery and equipment deployed, as applicable.

• Follow up with relevant team members to clarify missing information and ensure records are accurate and up to date.

• Assist in preparing periodic project progress reports, summaries and presentations for internal review.

Administrative Support & Coordination

• Assist with data entry, document preparation, record maintenance and other routine administrative tasks.

• Coordinate with internal teams to ensure timely submission of project updates and completion of documentation requirements.

Required Qualifications:

• Bachelor’s degree in any discipline.

• Freshers are welcome; up to 1–2 years of relevant administrative or documentation experience is an advantage.

Required Skills:

• Basic working knowledge of Microsoft Word and Excel.

• Basic computer skills, including data entry, document formatting and file management.

• Good written and verbal communication skills.

• Ability to coordinate with team members, follow up on pending information and work collaboratively.

• Strong attention to detail, accuracy and organisational skills.

• Willingness to learn about the Foundation’s projects and maintain reliable records.

• Must be fluent in English, Hindi, and Gujarati.

Why join us?

At Dholakia Foundation, you will drive large-scale climate action and social transformation alongside visionary leadership. Supported by the Hari Krishna Group, your work will directly power UN SDG-aligned initiatives—like restoring water bodies, conserving billions of liters of water, and planting millions of trees—improving the water security of rural families. Join us to build a meaningful, high-impact career dedicated to lasting environmental change.

Contact Us at: 9328900062

Please submit your resume at

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance
• Internet reimbursement
• Provident Fund

Work Location: In person