JOB DESCRIPTION

Personal Assistant / Executive Assistant

Position Details

Job Title: Personal Assistant / Executive Assistant
Location: Bangalore – Jayanagar, Corporate Office
Compensation: 1,00,000 per month
Working Schedule: 6 days a week

Role Overview

The Personal Assistant / Executive Assistant will provide dedicated executive and personal support to a senior executive, ensuring seamless management of his professional schedule, correspondence, meetings, and day-to-day coordination.

The role will involve regular interaction with HNI/UHNI clients, senior stakeholders, vendors, and household/support staff. The ideal candidate should be highly organized, discreet, polished, and confident in handling sensitive and confidential matters.

Key Responsibilities

• Manage the executive’s calendar, appointments, reminders, personal meetings, and recurring schedules.
• Coordinate meetings, travel arrangements, appointments, and other professional and personal commitments.
• Liaise and follow up with vendors, drivers, house managers, chefs, butlers, concierge teams, and other support staff.
• Draft, review, and manage emails, reports, correspondence, and other documents on behalf of the executive.
• Coordinate meetings, prepare agendas and minutes, and ensure timely follow-up on action items.
• Assist in managing various projects, tracking progress, coordinating with relevant stakeholders, and ensuring deadlines are met.
• Provide comprehensive administrative support, including document preparation, filing, record management, and general office coordination.
• Act as a key point of contact for clients, HNI/UHNI stakeholders, and other important contacts.
• Ensure effective communication and coordination between the executive, internal teams, clients, vendors, and support staff.
• Handle sensitive information with a high degree of confidentiality, discretion, and professionalism.

Required Experience & Qualifications

• Minimum 5+ years of relevant experience in a Personal Assistant, Executive Assistant, or similar role.
• Prior experience working directly with senior management or high-level executives in a fast-paced environment.
• Strong verbal and written communication skills with excellent command of English.
• Strong organizational, time-management, coordination, and follow-up skills.
• Proficiency with digital tools, email, calendars, spreadsheets, and basic reporting.
• Ability to independently manage multiple priorities and ensure timely completion of tasks.
• Experience interacting with HNI/UHNI clients or senior stakeholders will be an advantage.

Key Skills & Attributes

• Excellent spoken and written English.
• Well-groomed, polished, presentable, and confident personality.
• Professional demeanor with the confidence and poise to interact with HNI/UHNI clients.
• Strong calendar management and scheduling skills.
• Excellent coordination, follow-up, and multitasking abilities.
• High level of discretion, confidentiality, and integrity.
• Ability to work independently while maintaining a strong sense of ownership and accountability.
• Mature, dependable, proactive, and detail-oriented approach.