Contract Hire jobs in Pune, Maharashtra

Accounts Payable Executive / Sr. Executive – Construction & EPC

Department: Finance & Accounts
Reports To: Accounts Manager / Finance Controller
Location: Head Office / Project Site, as assigned
Employment Type: Full-Time

Job Summary

We are looking for an Accounts Payable Executive / Sr. Executive to manage the complete vendor-to-payment cycle for construction and EPC projects. The role will handle subcontractor RA bills, material suppliers, equipment hire, site expenses, vendor reconciliation, statutory deductions and project-wise payable accounting.

Key Responsibilities1. Invoice & Bill Processing

• Verify supplier invoices and subcontractor RA bills against PO, WO, GRN/MRN, measurement sheets and certified quantities.
• Perform three-way matching and verify rates, quantities, taxes and contract terms.
• Record invoices accurately in ERP with correct project, cost centre and cost code.
• Process Service Entry Sheets (SES) and work-completion certificates.

2. Vendor & Subcontractor Accounting

• Process running, final and supplementary bills of subcontractors and labour contractors.
• Track advances, recoveries, retention, security deposits, penalties and back-charges.
• Reconcile vendor ledgers and resolve discrepancies.
• Maintain vendor master data including PAN, GSTIN, bank details and MSME status.
• Complete vendor KYC verification.

3. GST, TDS & Statutory Compliance

• Calculate and deduct applicable TDS and ensure timely compliance and reconciliation.
• Verify GSTIN, GSTR-2B, ITC eligibility, RCM, e-invoice and e-way bill requirements.
• Monitor applicable GST timelines and compliance requirements.
• Track MSME payment timelines.
• Coordinate with HR/compliance teams regarding contractor-related statutory deductions.

4. Payment Management

• Prepare weekly/monthly payment proposals based on due dates, approvals and project requirements.
• Process NEFT/RTGS and bank payments as per the approved authorization matrix.
• Maintain payment documentation and records.
• Track advance adjustments and outstanding debit balances.
• Handle LC/BG-related payment documentation wherever applicable.

5. Project Accounting & Reporting

• Support project-wise cost tracking, accruals and provisions.
• Prepare vendor ageing, outstanding payable, retention, vendor advance and payment forecast reports.
• Prepare TDS/GST-related payable reports.
• Support project cost vs. budget analysis.

6. Audit & Coordination

• Maintain proper documentation for internal, statutory and client audits.
• Ensure compliance with company SOPs and approval processes.
• Coordinate with Site, Purchase, Stores, Contracts/Commercial, Billing and Treasury teams.
• Resolve vendor and bill-related queries.
• Support month-end, quarter-end and year-end closing, including cut-off and GRNI reconciliation.

Required Qualification & Experience

• B.Com / M.Com / BBA – Finance.
• CA Inter / CMA Inter / MBA Finance will be an added advantage.
• 2–6 years of relevant Accounts Payable experience.
• Experience in Construction, Infrastructure, EPC, Real Estate or Manufacturing preferred.
• Hands-on experience in subcontractor billing, retention and advance accounting preferred.

Technical Skills

• Good knowledge of GST, TDS and Income Tax applicable to contractors.
• Experience with ERP/accounting software such as SAP, Oracle, Tally Prime, Microsoft Dynamics or similar.
• Good knowledge of MS Excel, including VLOOKUP/XLOOKUP, Pivot Tables and reconciliations.
• Understanding of EPC project cycle, BOQ, RA Bills, WCC and contract terms.

Key Competencies

• Strong attention to detail and accuracy.
• Good analytical and reconciliation skills.
• Ability to manage multiple projects and deadlines.
• Good communication and coordination skills.
• Strong integrity and confidentiality.
• Ability to coordinate with site and vendor teams.
• Willingness to visit project sites when required.

Key Performance Indicators

• Timely and accurate invoice processing.
• Accuracy of accounting entries and minimum rework.
• Timely vendor payments and statutory compliance.
• Vendor reconciliation completion.
• Timely month-end closing and reporting.
• Timely closure of audit observations.

Compensation & Benefits

As per company policy and experience.

Pay: From ₹45,000.00 per month

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Work Location: In person