Department of Posts, Karnataka Postal Circle jobs

Job Description – HOD – Administration

Position: Head of Department (HOD) – Administration
Location: Sikar, Rajasthan
Employment Type: Full-Time

Key Responsibilities

• Lead and manage the overall administrative operations of the school.
• Develop, implement, and monitor administrative policies, SOPs, and processes.
• Oversee day-to-day school operations, including facilities, housekeeping, security, maintenance, and support services.
• Ensure a safe, clean, well-maintained, and student-friendly campus environment.
• Supervise administrative and support staff and ensure effective allocation of duties.
• Manage school transport operations, including routes, schedules, vehicle allocation, and daily coordination.
• Monitor vehicle maintenance, documentation, fitness, insurance, permits, and other statutory requirements.
• Coordinate with vendors, contractors, service providers, and external agencies.
• Oversee procurement, inventory, stores, and timely availability of essential resources.
• Manage administrative arrangements for school events, functions, meetings, and special programs.
• Address and resolve administrative concerns raised by students, parents, employees, and management.
• Maintain accurate administrative records, contracts, licenses, and compliance-related documentation.
• Monitor operational expenses and support cost-effective utilization of resources.
• Ensure compliance with applicable safety, statutory, and school policies.
• Prepare regular administrative reports and MIS for management review.
• Identify operational gaps and implement improvements for greater efficiency and service quality.
• Coordinate with HR, Finance, Academics, and other departments for smooth functioning of the school.
• Perform other administrative responsibilities assigned by the management.

Eligibility & Skills

• Qualification: Graduate/Post-Graduate in any relevant discipline.
• MBA/PG Diploma in Administration, Operations, Management, or a related field will be an advantage.
• Proven experience in school administration, facility management, operations, or a similar leadership role.
• Strong knowledge of administrative processes, vendor management, and facility operations.
• Experience in managing transport, security, housekeeping, maintenance, and support services.
• Strong leadership, team management, and decision-making skills.
• Excellent communication, coordination, and problem-solving abilities.
• Good knowledge of MS Office/Google Workspace and administrative MIS.
• Strong organizational skills with attention to detail.
• Ability to manage multiple responsibilities and work effectively under pressure.
• High level of professionalism, accountability, integrity, and confidentiality.

Pay: ₹40,000.00 - ₹55,000.00 per month

Work Location: In person