Event Management jobs in Kolkata, West Bengal

A. Event Management & Marketing Activities

Plan, coordinate, and execute corporate events, exhibitions, trade fairs, product demonstrations, and promotional activities.

Manage event requirements, including venue booking, stall setup, branding, banners, display materials, and promotional items.

Coordinate event schedules, logistics, checklists, and on-site arrangements.

Work with internal teams and external agencies to ensure the smooth execution of marketing events.

Support marketing campaigns and promotional activities to enhance brand visibility and product awareness.

Monitor event expenses and maintain records within the approved budget.

Visit event venues and exhibition locations as required to supervise arrangements and execution.

B. Product Sampling & Plant Coordination

Visit company plants and production facilities to coordinate product sampling as per marketing and business requirements.

Coordinate with Production, Quality, and other relevant departments to arrange samples for exhibitions, customer presentations, and product demonstrations.

Follow up on sample preparation, production status, packaging, and readiness for dispatch.

Verify product specifications, sample quantities, and delivery timelines with the concerned departments.

Ensure samples are properly collected, labelled, documented, and delivered to the required location on time.

Maintain records of sampling requests, sample availability, dispatch details, and delivery status.

Follow up with plant personnel to resolve delays and ensure timely sample readiness.

C. Marketing & Interdepartmental Coordination

Understand event objectives and coordinate the availability of relevant products, samples, and promotional materials.

Support the Sales team during exhibitions, product demonstrations, and customer engagement activities.

Ensure timely communication of event schedules, product requirements, and sampling deadlines.

Provide regular updates to management regarding event preparation, sample status, and pending activities.

Assist in collecting market feedback, customer responses, and product-related inputs during events.

D. Vendor & Logistics Management

Identify and coordinate with vendors for event management, printing, fabrication, branding, transportation, and other related services.

Obtain quotations, compare costs, and coordinate vendor bookings as per company policies.

Coordinate transportation and logistics for product samples, exhibition materials, and event-related items.

Ensure timely delivery of samples and marketing materials to the designated venue or location.

Maintain vendor records, quotations, service details, and expense documentation.

Follow up with vendors to ensure timely completion of assigned activities.

E. Documentation & Reporting

Maintain event plans, schedules, product sampling records, vendor details, quotations, and expense statements.

Prepare reports on event progress, plant visits, sample readiness, and completion status.

Maintain records of event participation, customer interactions, feedback, and promotional activities.

Collect event photographs and other relevant documents for internal reporting and marketing records.

Submit plant visit reports and highlight pending tasks, delays, or operational issues to management.

Prepare post-event reports covering execution, expenses, feedback, and areas for improvement.

Pay: ₹25,000.00 - ₹35,000.00 per month

Benefits:

• Commuter assistance
• Health insurance
• Provident Fund

Education:

• Bachelor's (Required)

Work Location: In person