Facilities Manager jobs in Pune, Maharashtra

Position: Assistant Manager – Facilities

Department: Administration / Facilities

Location: Site / Field-Based (Operations Driven)

Role Purpose

To manage and maintain physical workplace infrastructure across site locations, ensuring uninterrupted operations, safety compliance, asset protection, and optimal workplace functionality. The role is field-intensive and focused on maintenance, utilities, security, housekeeping, transport, and vendor supervision.

Key Responsibilities

1. Infrastructure & Maintenance Management

• Oversee preventive and breakdown maintenance of buildings, civil structures, and utilities.
• Ensure smooth functioning of electrical systems, DG sets, HVAC, plumbing, fire systems, and water supply.
• Monitor infrastructure uptime and minimize operational disruptions.
• Coordinate emergency repairs and breakdown resolutions.

2. Safety & Compliance Management

• Ensure adherence to statutory safety norms and facility compliance standards.
• Conduct periodic safety inspections and risk assessments.
• Monitor fire safety systems and emergency preparedness.
• Maintain compliance records related to building safety and utilities.

3. Security Management

• Supervise security operations including access control and surveillance systems.
• Coordinate with security agencies to ensure 24/7 site protection.
• Investigate incidents related to safety or asset security.

4. Housekeeping & Workplace Hygiene

• Ensure high standards of cleanliness and hygiene across the workplace.
• Supervise housekeeping staff and vendors.
• Implement cleanliness audits and corrective measures.

5. Utilities & Transport Management

• Manage electricity, water, fuel, and other essential utilities.
• Monitor utility consumption and implement cost optimization measures.
• Oversee transport operations for employees and site logistics.

6. Asset & Space Management

• Maintain asset register and monitor asset lifecycle.
• Ensure proper tagging, tracking, and disposal of assets.
• Plan and manage space allocation and workplace layout optimization.

7. Vendor Management

• Identify, onboard, and supervise facility-related vendors.
• Monitor vendor performance through SLAs and KPIs.
• Validate invoices and ensure cost control.

8. Budget & Cost Control

• Prepare facility budgets and monitor expenditures.
• Identify cost-saving initiatives without compromising quality and safety.

9. Reporting & Documentation

• Maintain records of maintenance schedules, inspections, and breakdown logs.
• Prepare MIS reports on uptime, safety incidents, and facility performance.
• Ensure documentation for audits and internal reviews.

Key Performance Indicators (KPIs)

• Infrastructure uptime percentage
• Breakdown response and resolution time
• Safety compliance score
• Zero major safety incidents
• Workplace cleanliness standards
• Vendor SLA adherence
• Cost control within approved budget

Required Qualifications

• Bachelor’s Degree / Diploma in Engineering (Electrical / Mechanical / Civil) preferred
• 5–10 years of experience in facilities management (for Assistant/Deputy Manager level)
• Experience in field-based, operations-driven environments (EPC / Industrial / Manufacturing preferred)

Key Skills & Competencies

• Strong technical understanding of utilities & infrastructure systems
• Knowledge of safety regulations and statutory compliance
• Vendor and contract management skills
• Crisis and breakdown handling capability
• Asset management & documentation skills
• Strong coordination and supervision ability
• Problem-solving and decision-making skills

Work Environment

• Field-based role with regular site inspections
• May require extended hours during emergencies or breakdowns
Coordination with multiple internal departments and external vendors