Location: Bangalore, India
Employment Type: Full-time
Experience: 5–8 Years
Industry: Private Family Office | Luxury Lifestyle Management | Personal Assistance

About the Role

We are seeking a highly organized, proactive, and discreet Family Personal Assistant to provide comprehensive personal, lifestyle, travel, and household coordination support to an internationally based private family during their visits to India, as well as through ongoing remote assistance throughout the year.

The role will also involve providing day-to-day personal and household support to select extended family members residing in Bangalore. The successful candidate will act as a trusted point of contact for coordinating personal arrangements, lifestyle requirements, household operations, travel, and other on-ground matters.

This position is ideal for a professional with experience in private households, luxury hospitality, executive or personal assistance, or high-end concierge services, who understands the importance of confidentiality, personalized service, attention to detail, and anticipating needs before they arise.

Key Responsibilities

1. Personal & Lifestyle Management

Coordinate pre-arrival preparations, liaising with household staff, vendors, and service providers to ensure all personal and household requirements are addressed.
Manage daily schedules, personal appointments, wellness activities, social engagements, and other lifestyle arrangements during family visits.
Coordinate medical appointments, wellness programmes, related documentation, reports, and follow-ups with utmost discretion.
Manage personal errands, including gifting, shopping, tailoring, and other bespoke lifestyle requirements.
Organize ground transportation, chauffeur schedules, additional driver arrangements, and arrival and departure logistics.
Plan and execute private gatherings, celebrations, and social events, including invitations, RSVPs, venues, décor, catering, and guest coordination.
Manage club memberships, lifestyle subscriptions, renewals, and related services.
Coordinate pre-departure arrangements and liaise with overseas support teams to ensure a seamless transition.
Provide ongoing remote assistance between family visits, ensuring continuity, timely follow-ups, and preparedness for future requirements.

2. Extended Family & Household Management

Provide end-to-end personal assistance to designated extended family members residing in Bangalore.
Coordinate appointments, daily activities, transportation, errands, and other personal requirements.
Liaise with domestic staff to manage household provisions, daily upkeep, staffing requirements, and ad hoc needs.
Oversee property maintenance, repairs, vendor visits, and service quality, ensuring timely completion of work.
Coordinate pet care, including veterinary appointments, grooming, and the replenishment of essential supplies.
Assist with family celebrations, household relocations, minor renovations, and domestic staff recruitment when required.
Maintain accurate and organized records relating to household staff, schedules, leave, medical information, property maintenance, loans, and expenses.
Ensure household operations run smoothly while maintaining confidentiality and high service standards.

3. Travel & Guest Coordination

Plan and coordinate domestic and international travel, including flights, accommodation, visas, ground transportation, and local experiences.
Manage travel arrangements for family principals, extended family members, and household staff, wherever required.
Coordinate itineraries, bookings, travel documentation, and last-minute changes.
Provide on-ground assistance for visiting guests, ensuring smooth transportation, accommodation, and local arrangements.
Maintain clear communication with relevant stakeholders to ensure seamless travel and visit experiences.

4. Administrative & Vendor Management

Coordinate with vendors, service providers, household teams, and external stakeholders to ensure timely delivery of services.
Maintain structured records, schedules, expense trackers, and other relevant personal and household documentation.
Monitor pending tasks, service requests, renewals, and follow-ups to ensure timely closure.
Handle sensitive personal and household information with the highest standards of confidentiality.
Identify potential issues proactively and implement practical solutions with minimal supervision.

Candidate Profile & Requirements

Experience: 5–8 years of relevant experience in personal assistance, luxury concierge services, hospitality, private households, lifestyle management, or a similar role.
Proven ability to manage multiple responsibilities, competing priorities, and complex coordination requirements.
Strong organizational, planning, and administrative skills, with exceptional attention to detail.
Excellent vendor management, household coordination, and problem-solving capabilities.
A proactive, resourceful, and adaptable approach, with the ability to anticipate requirements and respond effectively to changing priorities.
High integrity, professionalism, maturity, and an unwavering commitment to confidentiality.
Warm, gracious, and service-oriented personality with excellent interpersonal and communication skills.
Fluency in English is essential; knowledge of Kannada and/or Hindi will be an advantage.
Comfortable working with domestic staff, service providers, family members, and international support teams.
Proficiency in standard office tools, email, spreadsheets, scheduling, and record management.
Willingness to travel as required and provide flexible support based on family schedules and operational needs.

Ideal Candidate

The ideal candidate is someone who combines the service standards of luxury hospitality with the organizational discipline of a personal assistant and the practical capabilities of a household manager. They should be dependable, discreet, culturally sensitive, and comfortable working in a private family environment where trust, initiative, and personalized attention are essential.

Confidentiality: This is a private family office opportunity. Further organizational details will be shared with shortlisted candidates during the selection process.