Ensure all invoices are supported by appropriate documentation, approvals, and necessary financial information before processing.
Monitor invoice due dates and ensure timely processing and payment to vendors and service providers.
Maintain accurate records of Accounts Payable transactions and supporting documentation.
Review invoice coding, payment details, and supporting documents for accuracy and compliance.

2. Vendor Management

Coordinate with vendors regarding invoices, payment schedules, account statements, and payment-related queries.
Reconcile vendor statements and investigate and resolve discrepancies in a timely manner.
Maintain and update vendor master records to ensure accuracy and completeness.
Monitor outstanding vendor balances and payment commitments.
Maintain professional vendor relationships through effective communication and timely resolution of issues.

3. Financial Analysis & Reporting

Prepare Accounts Payable ageing reports, vendor balance reports, and payment forecasts.
Analyse expenditure and vendor payment trends to identify patterns, variances, and opportunities for cost optimisation.
Prepare periodic reports related to payables, outstanding liabilities, vendor balances, and payment commitments.
Analyse financial data and provide actionable insights to support financial planning and management decision-making.
Assist management with ad-hoc financial analysis, reporting, and financial information requirements.
Develop and maintain financial dashboards and performance tracking reports.

4. Reconciliation & Financial Controls

Perform regular reconciliation of vendor accounts, payment records, and General Ledger balances.
Identify, investigate, and resolve discrepancies related to invoices, payments, vendor balances, and accounting records.
Ensure appropriate internal controls are followed throughout Accounts Payable and financial transaction processes.
Ensure compliance with accounting standards, company financial policies, and established financial controls.
Support month-end and year-end closing activities, particularly those related to Accounts Payable and financial reporting.
Review accounting records to identify errors, unusual transactions, or control gaps.

5. Fixed Asset Management

Maintain and update the Fixed Asset Register (FAR) with complete and accurate asset records.
Record asset acquisitions, transfers, disposals, and retirements in accordance with company policies and applicable accounting

standards.

Ensure appropriate asset capitalization and classification.
Calculate and record depreciation and amortization accurately and within prescribed timelines.
Conduct periodic verification of fixed assets and coordinate physical asset audits.
Investigate and reconcile discrepancies between physical assets and accounting records.
Support asset tagging, tracking, and lifecycle management.
Prepare fixed asset schedules and reports for management review and audit purposes.

6. Compliance & Audit Support

Ensure compliance with applicable tax regulations, statutory requirements, accounting standards, and company policies.
Maintain complete and organised financial records and supporting documentation.
Assist internal and external auditors by providing required financial documents, reconciliations, schedules, and explanations.
Support audit requirements related to Accounts Payable, Fixed Assets, reconciliations, and financial controls.
Identify potential compliance gaps and escalate them appropriately.

7. Process Improvement & Automation

Identify opportunities to improve Accounts Payable and finance processes.
Analyse existing workflows and recommend improvements to enhance efficiency, accuracy, and control.
Assist in implementing automation and system improvements for invoice processing, approval workflows, payment processing,

reconciliation, and financial reporting.

Contribute to the development and maintenance of financial dashboards and performance reports.
Identify repetitive manual activities and recommend opportunities for automation.

8. Stakeholder Coordination

Collaborate with internal departments to ensure accurate invoice coding, documentation, approvals, and timely payment

processing.

Coordinate with procurement, operations, HR, management, and other relevant departments on financial matters.
Participate in meetings related to financial operations, process improvement, reporting, and system implementation.
Act as a finance point of contact for resolving invoice, payment, reconciliation, and vendor-related issues.

Required Qualifications

Chartered Accountant (CA) – Mandatory.
Strong understanding of accounting principles, financial controls, taxation, and financial reporting.
Strong understanding of Accounts Payable and vendor accounting processes.
Good knowledge of Fixed Asset Accounting and depreciation.
Strong analytical and problem-solving skills.
Excellent attention to detail and accuracy.
Strong understanding of reconciliations and financial controls.
Ability to analyse financial data and present meaningful insights to management.
Strong communication and stakeholder coordination skills.

Technical Skills