Smartdocs Solution is a modern, progressive product company on a mission to deliver an exceptional Procure-to-Pay platform for medium and large enterprises — helping them optimise and streamline business processes. We aim to hire passionate, growth-driven individuals who thrive in an innovative environment and are ready to make a meaningful impact from day one.

Position Summary

We are looking for a meticulous and motivated Data Entry Operator to support our operations team. The ideal candidate will have a strong eye for detail, excellent typing accuracy, and the ability to handle data responsibly. This role is well-suited for freshers or candidates with up to one year of experience who are eager to build a career in data management and back-office operations.

Key Responsibilities

Enter client and account data by inputting text-based and numerical information from source documents within given time limits
Compile, verify accuracy, and sort information according to priorities to prepare source data for computer entry
Review data for deficiencies or errors; correct incompatibilities where possible and validate output
Research and obtain additional information for incomplete or ambiguous documents
Apply appropriate data program techniques and standard operating procedures
Generate reports, store completed work in designated locations, and perform regular backup operations
Scan documents and print files as required by the team
Respond to queries for information and access relevant files in a timely manner
Maintain strict confidentiality of all data and comply with data integrity and security policies
Meet daily and weekly targets while maintaining a high standard of accuracy

Required Skills & Competencies

Proven or demonstrated aptitude for data entry; prior experience as a Data Entry Operator or Office Clerk is an advantage
Proficiency in MS Office suite — particularly MS Excel and MS Word
Familiarity with administrative duties and general office procedures
Hands-on experience with office equipment such as scanners, fax machines, and printers
Strong typing speed (30–40 WPM minimum) with high accuracy
Excellent knowledge of spelling, grammar, and punctuation in English
Sharp attention to detail with the ability to catch and correct errors
High level of confidentiality and professional integrity
Good organisational skills with the ability to stay focused on assigned tasks
Ability to work both independently and collaboratively within a team

Good to Have

Familiarity with ERP, CRM, or procurement software systems
Working knowledge of Google Sheets, Tally, or similar tools
Prior internship, project, or freelance experience in data entry or back-office operations

What We Offer

Rich work environment with room to grow professionally
Cutting-edge tech stack and modern tools
Multiple learning and upskilling opportunities

Smartdocs Solution provides equal employment opportunity to all employees and applicants without regard to race, caste, religion, color, ancestry, marital status, gender, sexual orientation, age, nationality, ethnic origin, or disability. Our policies promote diversity, equality, and the adoption of international best practices in the workplace.