Department: Human Resources
Industry: Security Services / Facility Management
Location: As per Company Requirement
Reporting To: Director

1. Job Summary

The HR Manager will be responsible for managing the recruitment, documentation, compliance, employee relations, and administrative functions related to security personnel and office staff. The role requires ensuring smooth manpower deployment, statutory compliance, and effective communication between management and field staff.

2. Key ResponsibilitiesA. Recruitment & Staffing

Recruit security guards, supervisors, and office staff as per company requirements.
Conduct interviews, background verification, and document verification of candidates.
Maintain a database of available security personnel for immediate deployment.
Coordinate with operations team for manpower requirements at client sites.

B. Employee Documentation

Prepare and maintain employee files including:
Appointment letters
ID cards
Police verification
Aadhar, PAN, Bank details
Educational documents
Maintain digital and physical HR records.

C. Statutory Compliance

Ensure compliance with labour laws applicable to security agencies, including:

Minimum Wages Act
ESI Act
EPF Act
Bonus Act
Gratuity Act
Contract Labour (Regulation & Abolition) Act
Private Security Agencies Regulation Act (PSARA)

Prepare and maintain statutory registers and documentation.

D. Attendance & Payroll Coordination

Maintain attendance records of guards and staff.
Coordinate with accounts department for salary processing and wage calculations.
Ensure timely submission of attendance sheets from client sites.

E. Training & Induction

Conduct basic training and orientation for new security guards.
Ensure guards understand:
Duty responsibilities
Client site rules
Safety procedures
Reporting protocol.

F. Employee Relations

Handle employee grievances and disciplinary issues.
Maintain discipline and code of conduct among security staff.
Conduct regular communication with site supervisors and guards.

G. Client Coordination

Coordinate with clients regarding manpower deployment and replacements.
Ensure adequate staffing at client locations.
Maintain professional relationship with client HR/admin teams.

H. Reporting & MIS

Maintain HR reports such as:
Manpower status
Recruitment reports
Attrition reports
Attendance reports
Submit regular reports to management.

3. Qualification

Bachelor’s Degree in Human Resources / Business Administration / Management.
MBA (HR) preferred but not mandatory.

4. Experience

4–5 years experience in HR preferably in:
Security services
Facility management
Manpower agency

5. Skills Required

Knowledge of labour laws and statutory compliance
Strong recruitment and communication skills
Ability to manage large workforce (guards and supervisors)
Good documentation and record management
Basic knowledge of MS Excel, Word, and HR software

Job Types: Full-time, Permanent, Fresher

Pay: ₹500,000.00 - ₹700,000.00 per year

Benefits:

Cell phone reimbursement
Commuter assistance
Health insurance
Internet reimbursement
Leave encashment
Provident Fund

Work Location: In person

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