Logistics jobs

Job Description: Logistics Supervisor – Import & Export

Industry: Medical Device Manufacturing & Tradeing
Location: Remote
Employment Type: Full-time
Reporting To: Operations Head

Key Responsibilities

• Handle end-to-end import, export and logistics activities for medical devices, components, raw materials and finished products.
• Prepare, verify and maintain all import and export documentation.
• Coordinate with customs brokers/CHAs, freight forwarders, shipping lines, airlines, transporters, suppliers, customers and banks.
• Track every shipment from pickup until customs clearance and final delivery.
• Ensure timely customs clearance and prevent unnecessary demurrage, detention, storage and late-documentation charges.
• Coordinate domestic transportation, factory dispatches, port movements and warehouse deliveries.
• Maintain shipment-wise records, expense statements and complete audit trails.
• Coordinate with Quality Assurance and Regulatory Affairs teams for medical-device shipment compliance.

Required Import and Export Documentation Knowledge

The candidate should have practical knowledge of:

• Commercial Invoice
• Proforma Invoice
• Packing List
• Purchase Order and Sales Order
• Bill of Entry
• Shipping Bill
• Bill of Lading and Airway Bill
• Certificate of Origin
• Preferential Certificate of Origin
• Insurance Certificate
• Import and Export Licences
• IEC and ICEGATE documentation
• AD Code registration and port mapping
• e-SANCHIT document uploading
• Import General Manifest and Export General Manifest
• Letter of Credit and bank-related documents
• Delivery Order and customs duty challans
• LUT/Bond documentation under GST
• Proof of Export and e-BRC closure
• RoDTEP, duty drawback and other export-benefit documents, where applicable
• MSDS, dangerous-goods declarations and IATA/IMDG documentation, where applicable
• Inspection certificates, test reports, Certificate of Analysis and Free Sale Certificate
• Country-specific import permits and product-registration documents

Regulatory Knowledge Required

• Indian Customs procedures and applicable customs regulations
• DGFT Foreign Trade Policy
• IEC and ITC-HS import/export classification
• Customs valuation, applicable duties, IGST and exemption notifications
• Restricted, prohibited and freely importable/exportable goods
• GST requirements for exports, LUT and zero-rated supplies
• FEMA and RBI requirements for international payments
• Incoterms 2020, including EXW, FOB, CIF, CFR, FCA, DDP and DAP
• International freight, insurance and customs-clearance procedures
• Free Trade Agreements and preferential duty benefits
• CDSCO requirements and Medical Devices Rules, 2017
• Medical-device import licences and permissions, including MD-15 and MD-17 where applicable
• Medical-device labelling, batch, serial number, shelf-life, storage and traceability requirements
• Destination-country regulations for exported medical devices
• Cold-chain and temperature-controlled shipment requirements, where applicable

Efficiency Improvement and Cost-Reduction Responsibilities

• Obtain and compare quotations from multiple freight forwarders and transporters.
• Negotiate freight rates, customs-clearance charges, transportation rates and annual contracts.
• Select the most cost-effective shipping mode: air, sea, road, courier or multimodal transport.
• Consolidate shipments wherever possible to reduce freight cost.
• Improve container, pallet and vehicle utilisation.
• Optimise packaging to reduce volumetric weight without compromising product safety.
• Review Incoterms and recommend commercially beneficial shipment terms.
• Reduce emergency air shipments through better material and dispatch planning.
• Monitor port dwell time and prevent demurrage, detention and warehouse charges.
• Use applicable Free Trade Agreements and duty benefits after verification.
• Track freight cost per shipment, kilogram, product and customer.
• Analyse planned versus actual logistics costs and report monthly savings.
• Develop standard operating procedures, checklists and document-control systems.
• Evaluate logistics vendors based on cost, service quality, transit time and claim history.
• Investigate delayed, damaged or short-delivered shipments and implement corrective actions.

Qualification and Experience

• Graduate in Commerce, Business Administration, Logistics, Supply Chain or a related field.
• Diploma or certification in EXIM, customs clearance or supply-chain management is preferred.
• Approximately 3–6 years of relevant logistics and import-export experience.
• Experience in medical devices, pharmaceuticals, healthcare products or regulated manufacturing is strongly preferred.
• Practical experience working with customs brokers, freight forwarders and government portals.
• Knowledge of ERPNext or another ERP system and strong MS Excel skills.
• Good written and verbal communication skills in English and Hindi.
• Willingness to visit ports, airports, customs offices and transporter locations when required.

Key Performance Indicators

• On-time customs clearance and delivery percentage
• Import/export documentation accuracy
• Freight cost per shipment
• Reduction in demurrage, detention and storage charges
• Planned versus actual logistics cost
• Shipment damage and loss rate
• Vendor performance and transit-time adherence
• Pending e-BRC and shipment-closure ageing
• Customs and regulatory compliance deviations
• Monthly logistics cost savings

Pay: ₹25,000.00 - ₹65,000.00 per month

Benefits:

• Work from home

Work Location: Remote