Magic Bus jobs in India

Job Brief:

The administrative manager is responsible for the majority of administrative duties in the company.

This person will manage employee records, organize files, answer calls, and provide support for the

entire company. As an administrative officer, the ideal candidate will be highly organized and able to

handle financial records and expenses.

Responsibilities:

• Responsible for relationship with Landlord, Electricity, water, society, Internet provider, IT

maintenance

• Finding new office location & office set up
• To monitor and maintain all IT equipment’s (PCs, Laptops, Printers etc.)
• Courier Desk Management
• Front Office Management
• To monitor all the Annual Maintenance Contracts.
• Attend to delegates who visit during trainings/workshops in office.
• Maintain inventory of general office supplies and equipment
• Maintain the overhead expenses eg. Telephone bills, electricity bills, newspaper bill, tea and

refreshments, printouts, any other regular purchases etc.

• Ensure proper function of equipment, schedule and supervise needed repair.
• Co-ordinate with Office Assistants in preparing program supplies, opening and closing the

office

• Vendor Management
• Ensure cleanliness of office.
• Administrative office work including timekeeping, filing, mailing, typing and drafting letters

wherever necessary, housekeeping supervision, etc.

• Co-ordinate with the managers and schedule the Office Assistants for any outdoors

task/Xerox accordingly.

• Organize the daily schedule plan as instructed by the DPM/State Heads/Chiefs
• Maintain Administration Master Formats.
• Validation of bills, Raising BPR / PO, submitting bills to finance, tracking submission,

payment follow up and updates to vendor. Regular MIS / reconciliation to be shared to

finance or Manager Admin

• Printing of Visiting cards, LH, CS, stock, co-ordination with vendor for urgent delivery, bills

processing, handling escalation.

• Support to HR team for HR Initiatives likes Christmas / Diwali day celebration, budget,

attending calls, understanding requirement, executing on grounds

• Handling petty cash and reconciliation
• Entered the procurement entry in AX Software
• Co-ordination of other district/state offices for procurement related work (i.e. Requisition to

Goods Receipt)

Job Title Assistant Manager Department Administration

Job Category Full time Reporting Authority RD/Functional Head

Location Reporting Team Office Assistant

Grade / Role 3

• Accommodation/Logistics arrangement whoever visited the office
• Cab Booking and Railway Ticket Booking
• Co-ordination with District Offices and HO for Mediclaim & accidental insurance
• Joining & Exit formalities for employees
• Managing the implementation of recruitment, staff induction along with the team managers
• Allocation of desk and stationary for new joinees
• Attendance management
• Supervising administrative staff and dividing responsibilities to ensure performance
• Co-ordinating all administrative and support requirements for all locations
• Ensuring legal compliance is adhered (i.e. Office Insurance, any other insurance)
• Co-coordinating with finance team for getting the TDS certificate for Vendor

Desired Competencies:

• Excellent written and verbal communication skills
• Excellent time management skills; ability to prioritize
• Willingness to learn and to grow with the company and motivated to take on additional

projects and solve problems

• Self-directed and able to work without supervision
• Comfortable in both a leadership and team-player role, manage team members, lead

assistant meetings, and supervises when needed

• Prior experience as an office assistant, office administrator, or handling administrative

responsibilities in a related field

• Highly organized multi-tasker who works well in a fast-paced environment
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel);

scheduling appointments/updating calendars a must

Qualification:

• Any Bachelors Degree (HR/Administration preferable)
• 5-7 years’ experience working in Administration/HR
• Experience of working with a not for profit organisation ( Desirable)

Pay: ₹65,000.00 - ₹75,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person