Manager jobs in Erode, Tamil Nadu

Job Title

School Administration Manager

Department

Administration

Reports To

Principal / Head of School

Job Purpose

The School Administration Manager is responsible for overseeing the day-to-day administrative operations of the school, ensuring smooth functioning of all non-academic activities. The role manages administration staff, facilities, transport coordination, security, housekeeping, vendor management, statutory compliance, and supports the leadership team in providing a safe, efficient, and well-maintained learning environment.

Key Responsibilities1. School Administration

• Oversee the daily administrative operations of the school.
• Ensure smooth functioning of front office, reception, and administrative support services.
• Develop and implement administrative policies and standard operating procedures (SOPs).
• Coordinate school events, meetings, examinations, and parent interactions.

2. Facility Management

• Ensure proper maintenance of school buildings, classrooms, laboratories, playgrounds, and common areas.
• Coordinate preventive and corrective maintenance activities.
• Monitor utilities including electricity, water, HVAC, generators, and internet services.
• Ensure campus cleanliness and hygiene standards.

3. Vendor & Contract Management

• Identify and onboard vendors as per procurement policies.
• Monitor vendor performance and service level agreements (SLAs).
• Verify bills, contracts, and service agreements.
• Ensure timely renewal of AMC and maintenance contracts.

4. Transport Management

• Oversee school transportation operations.
• Ensure vehicle maintenance, documentation, and statutory compliance.
• Coordinate transport routes and resolve transport-related issues.
• Monitor driver performance and safety practices.

5. Security & Safety

• Supervise security personnel and security systems.
• Ensure implementation of school safety protocols.
• Conduct periodic safety inspections and emergency preparedness drills.
• Maintain fire safety equipment and emergency response plans.

6. Compliance

• Ensure compliance with CBSE/Cambridge/State Board administrative requirements.
• Maintain statutory records, licenses, and regulatory documentation.
• Support audits and inspections by government authorities.
• Ensure adherence to health, safety, and environmental regulations.

7. Budget & Cost Control

• Prepare and monitor the administration budget.
• Track operational expenses and identify cost-saving opportunities.
• Approve routine administrative purchases within delegated authority.
• Maintain inventory and asset records.

8. Team Management

• Lead and supervise administrative, housekeeping, security, maintenance, and support staff.
• Conduct performance reviews and provide coaching.
• Prepare duty rosters and manpower plans.
• Ensure staff discipline and productivity.

9. Asset & Inventory Management

• Maintain records of school assets.
• Conduct periodic asset verification.
• Ensure proper storage and issue of materials.
• Monitor stationery and consumable stock levels.

10. Stakeholder Coordination

• Liaise with parents, vendors, government authorities, and service providers.
• Coordinate with HR, Finance, IT, and Academic teams.
• Support school leadership in operational planning.

Key Performance Indicators (KPIs)

• Campus operational efficiency
• Facility uptime and maintenance compliance
• Budget adherence
• Vendor SLA compliance
• Transport punctuality and safety
• Audit and statutory compliance
• Health & safety compliance
• Parent and staff satisfaction
• Asset management accuracy
• Timely completion of administrative projects

Qualification

• Bachelor's degree in Business Administration, Facility Management, Operations, or a related field.
• Master's degree is preferred.

Experience

• 8–12 years of experience in school administration, facility management, or operations.
• Minimum 3–5 years in a managerial role.
• Experience in CBSE, Cambridge, IB, or international schools is preferred.

Technical Skills

• Facility and infrastructure management
• Vendor and contract management
• Budgeting and cost control
• Procurement processes
• Safety and statutory compliance
• Microsoft Office (Excel, Word, PowerPoint)
• ERP/School Management Systems (e.g., Workday, Fedena, iCampus, or similar)

Behavioral Competencies

• Leadership and people management
• Planning and organizing
• Problem-solving and decision-making
• Communication and interpersonal skills
• Negotiation and vendor management
• Customer service orientation
• Attention to detail
• Time management
• Integrity and accountability
• Ability to work under pressure

Working Conditions

• Full-time, campus-based role.
• May require availability during school events, weekends, and emergencies.
• Frequent interaction with staff, parents, vendors, and regulatory authorities.

Pay: Up to ₹40,000.00 per month

Benefits:

• Provident Fund

Work Location: In person