Smile Foundation works for the welfare of underprivileged children and their families through intensive programs focused on education, healthcare, skilling and women empowerment and Empowering Grassroots. Started in 2002 by a group of young corporate professionals, today Smile has evolved into a national level development organization impacting lives of over 2 million underprivileged children and their families with project presence in 27 states across India,10 offices in strategic locations and over 650 employees, besides countless volunteers, well- wishers and supporters.

The organization also holds Special Consultative Status with United Nation’s Economic & Social Council (ECOSOC), accredited with global organizations like GuideStar, United Way, CAF America, Give2Asia and many more. Furthermore, continuously for past three years Smile is a Great Place to Work © Certified organization and is considered ‘Gold Standard’ in identifying and recognizing Great Workplace Cultures.

Currently SF has been implementing projects worth Rs 80 Crore across India directly or with the help of grassroot organizations, primarily CSR funded projects of varied scale both in urban slums and rural areas including aspirational districts in thematic areas mentioned above. The wealth of knowledge emanated from the same is immense, however the same is grouped in systematic manner which can be used for pitching for large projects of long term in nature leading to data driven knowledge products which can be further used in creating large scale impact. Visit our website to know more about us and our latest development: www.smilefoundationindia.org

Job Purpose

The Project Coordinator cum Scholarship Facilitator will be responsible for the overall planning, implementation, coordination, monitoring, documentation, and reporting of the PADHAYI Project while ensuring effective management of scholarship initiatives for deserving students. The role requires strong leadership, project management, stakeholder engagement, community mobilization, team supervision, and scholarship management skills. The position aims to improve educational outcomes, strengthen access to higher education opportunities, and support students in pursuing STEM and professional careers.

Key Responsibilities:

1.Project Planning, Implementation & Coordination

Lead end-to-end implementation of project activities in accordance with approved project objectives, timelines, budgets, and donor commitments.
Develop annual, quarterly, monthly, and weekly implementation plans and monitor progress against targets.
Ensure timely and quality execution of all academic, community, and scholarship-related interventions.
Coordinate with schools, colleges, community learning centres, government departments, and partner organizations.
Organize project events, workshops, awareness campaigns, career guidance sessions, exposure visits, and student engagement activities.
Ensure smooth functioning of Community Learning Centres and project-supported educational spaces.
Coordinate procurement, logistics, vendor management, and project administration activities.
Facilitate donor visits, employee volunteering initiatives, stakeholder meetings, and project reviews.
Ensure compliance with project guidelines, donor requirements, and organizational policies.

2. Scholarship Facilitation & Student Support

Plan and implement scholarship outreach and awareness campaigns in schools, colleges, and communities.
Support eligible students in understanding scholarship opportunities, eligibility criteria, and application processes.
Facilitate scholarship registration, documentation, application review, and verification processes.
Coordinate screening, assessments, interviews, and selection procedures for scholarship applicants.
Conduct due diligence and verification of shortlisted candidates.
Coordinate scholarship disbursement, laptop distribution, and other student support initiatives.
Maintain complete records and profiles of scholarship beneficiaries.
Track academic performance, attendance, retention, and progression of scholarship recipients.
Provide mentoring, counselling, career guidance, and referral support to scholars.
Establish alumni and peer-support networks for scholarship beneficiaries.
Support students in accessing higher education opportunities, internships, skill development programmes, and career pathways.

3. Team Management & Capacity Building

Supervise Academic Facilitators, Subject Matter Experts, Community Mobilisers, and other project staff.
Conduct regular review meetings, planning sessions, and performance assessments.
Provide mentoring, coaching, and handholding support to project team members.
Identify training needs and facilitate capacity-building programmes.
Promote teamwork, accountability, innovation, and a results-oriented work culture.
Ensure timely submission of plans, reports, and data by project staff.
Support recruitment, onboarding, and orientation of new team members when required.

4. Monitoring, Evaluation, Documentation & Reporting

Establish and maintain a robust monitoring framework for project activities.
Track project indicators, outputs, outcomes, and impact measures.
Monitor student attendance, participation, learning outcomes, and scholarship milestones.
Maintain project MIS and ensure timely updating and validation of data.
Conduct regular field visits, observations, and monitoring reviews.
Analyze project data and recommend corrective actions for improvement.
Prepare monthly, quarterly, annual, and donor-specific reports.
Develop presentations, dashboards, progress updates, and management reports.
Document case studies, success stories, best practices, challenges, and lessons learned.
Support internal audits, external evaluations, monitoring visits, and donor reviews.
Ensure timely submission of all project reports and compliance documentation.

5. Community Engagement & Stakeholder Management

Build and maintain strong relationships with schools, colleges, parents, community leaders, government officials, and partner institutions.
Conduct Parent-Teacher Meetings (PTMs), community meetings, and awareness sessions.
Mobilize students, youth, and parents for participation in project activities.
Strengthen community ownership and participation in educational initiatives.
Facilitate convergence and collaboration with local government departments and stakeholders.
Address stakeholder concerns and ensure effective communication across all levels.
Represent the organization in meetings, forums, workshops, and community events.

6. Financial & Administrative Management

Support project budgeting, financial planning, and resource allocation.
Track project expenditure against approved budgets.
Coordinate with Finance and Administration teams for smooth financial management.
Ensure timely submission of bills, vouchers, invoices, utilization certificates, and supporting documents.
Maintain records of project assets, inventories, and equipment.
Ensure compliance with organizational financial policies and donor guidelines.
Support procurement and vendor management processes.

7. Academic Quality Assurance

Monitor implementation of academic interventions and remedial education programmes.
Ensure quality delivery of teaching-learning activities and student support services.
Review student assessments and learning progress.
Recommend strategies for improving attendance, retention, and learning outcomes.
Promote STEM education, digital learning, career readiness, and life skills development.
Support integration of innovative and learner-centred pedagogical approaches.

8. Other Responsibilities

Undertake regular field visits and travel as required by the project.
Handle digital tools, MIS platforms, and technology-enabled systems effectively.
Ensure adherence to child safeguarding, gender sensitivity, and organizational policies.
Perform any additional duties assigned by the Project In-charge or organization from time to time.

Educational Qualification & Experience:

Master's Degree in Social Work (MSW), Education, Development Studies, Sociology, Psychology, or related disciplines.
Minimum 5–7 years of experience in project implementation and team management.
Experience in education, youth development, scholarship programmes, or community-based projects preferred.
Experience in stakeholder engagement and partnership management.
Experience in monitoring, reporting, and donor-funded projects preferred.

Skills & Competencies

Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences.
Time Management: Recognizes that time is a resource to be carefully allocated according to priorities that may be constantly changing.
Achieving results: Demonstrate drive and determination to achieve both results and success; can be counted upon to successfully exceed goals; regularly pushes self and others for results; bottom-line oriented, persisting despite obstacles and opposition.
Leadership presence: Has an interpersonal style that engages others and encourages trust. Influences others using personal power and does so in a fashion that has charm, style, and a genuine sense of empathy. Balances this highly personal concern for others with a sense of professionalism and with actions that are consistent with his/her words.
Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Able to give and take during a conversation in a balanced way, listening as well as speaking at appropriate intervals.
Creates External Strategic Alliances: Develops and uses collaborative relationships to facilitate the accomplishment of work goals

How To Apply

Share your CV/Profile with a brief note (cover letter) telling why you find yourself the right fit for the role, with the subject line {Your Name}- <Position Applied> at jobs@smilefoundationindia.org and meenakshi.ahuja@smilefoundation.email

Please Note: Only shortlisted candidates would be contacted by the Human Resources Team