Medical College jobs in Tamil Nadu

• Coordinate the day-to-day administrative functioning of the medical college and teaching hospital.
• Coordinate between academic, clinical, administrative, and support departments.
• Monitor institutional services and ensure timely resolution of administrative issues.
• Maintain effective communication between management and various departments.
• Prepare administrative reports, statements, notices, and correspondence as required.
• Assist senior management in planning, implementing, and monitoring institutional activities.

Medical College Administration

• Coordinate administrative activities relating to undergraduate, postgraduate, and other academic programmes.
• Support the Dean and academic leadership in implementing institutional decisions.
• Coordinate meetings of committees and maintain minutes and records.
• Facilitate communication with the affiliated university and other statutory/regulatory bodies.
• Coordinate documentation required for inspections, assessments, renewals, and regulatory submissions.
• Maintain institutional records relating to faculty, departments, infrastructure, laboratories, teaching facilities, and other requirements.
• Monitor attendance and administrative compliance of faculty, non-teaching staff, and other employees in coordination with HR.

Infrastructure and Facilities Management

• Monitor the availability and upkeep of college, hospital, hostel, administrative, and common facilities.
• Coordinate with engineering, maintenance, housekeeping, security, electrical, plumbing, IT, and other support teams.
• Report infrastructure deficiencies and follow up on corrective measures.
• Assist in planning maintenance schedules and facility-improvement projects.
• Coordinate arrangements for meetings, examinations, inspections, conferences, and institutional events.

Procurement and Stores Coordination

• Coordinate administrative requirements relating to procurement of equipment, consumables, stationery, furniture, and other materials.
• Liaise with purchase, stores, finance, and user departments to ensure timely availability of required items.
• Monitor administrative inventory and stock records.
• Assist in vendor coordination and follow-up on supplies and services.
• Ensure that procurement-related documentation is properly maintained in accordance with institutional procedures.

Student Administration

• Coordinate administrative matters relating to students, including admissions support, identity cards, attendance-related records, hostels, transportation, facilities, and general grievances.
• Coordinate with academic departments and student services for smooth student administration.
• Facilitate arrangements for examinations, university activities, orientation programmes, and institutional events.
• Ensure timely communication of administrative notices and instructions to students.

Documentation, Records and Communication

• Maintain proper administrative files, registers, reports, agreements, licences, correspondence, and institutional records.
• Draft official letters, circulars, notices, memoranda, and administrative communications.
• Maintain confidentiality of institutional, employee, student, and patient-related information.
• Ensure proper document control and timely retrieval of records.
• Prepare periodic administrative performance reports for senior management.

Quality, Safety and Risk Management

• Assist in implementation of institutional quality-management initiatives.
• Coordinate internal audits, inspections, and corrective-action follow-up.
• Support patient safety, workplace safety, emergency preparedness, and disaster-management initiatives.
• Coordinate with relevant committees and departments on risk identification and mitigation.
• Promote adherence to institutional policies and standard operating procedures.

Working Relationships

The Administrative Officer will regularly coordinate with:

• Dean / Principal
• Medical Superintendent
• Management / CEO
• Heads of Departments
• Faculty and teaching staff
• Nursing and paramedical departments
• HR and Finance departments
• Procurement and Stores
• Engineering and Maintenance
• IT and Medical Records
• Security and Housekeeping
• Students and parents/guardians
• Affiliated university and statutory/regulatory authorities
• External vendors and service providers

Pay: ₹30,000.00 - ₹60,000.00 per month

Work Location: In person