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MEENAKSHI SUNDARARAJAN ENGINEERING COLLEGE

JOB DESCRIPTION (JD)

Position: Dean of Student Affairs

epartment: Student Affairs and Student Welfare

1. ABOUT THE COLLEGE

Meenakshi Sundararajan Engineering College (MSEC), located in Kodambakkam, Chennai, is part of the Meenakshi Sundararajan Group of Institutions (MSGI). The institution focuses on academic excellence, technical education, professional development, ethical values and the holistic development of students.

The college aims to develop competent, responsible and industry-ready graduates through academic learning, professional exposure, discipline and student-centred development initiatives.

The Dean of Student Affairs plays a key leadership role in creating a safe, inclusive, disciplined and supportive campus environment that promotes students' academic progress, personal development, leadership abilities and professional readiness.

2. JOB PURPOSE

The Dean of Student Affairs is responsible for the overall planning, coordination, implementation and monitoring of student welfare, discipline, conduct, safety, mentoring, grievance redressal and student development activities across the college.

The Dean shall establish effective systems to ensure that students follow institutional policies, receive appropriate guidance and support, maintain professional conduct and have access to a safe and supportive learning environment.

The role involves working closely with the Principal, Director, Heads of Departments, faculty members, administrative departments, parents and students to identify concerns, implement corrective measures and improve the overall student experience.

3. KEY ROLES AND RESPONSIBILITIES

A. Overall Student Affairs Administration

1. Lead and coordinate all student affairs and student welfare functions of the college.

2. Develop annual student affairs plans, objectives, implementation schedules and monitoring mechanisms.

3. Establish clear procedures for student discipline, attendance follow-up, mentoring, grievance handling and welfare support.

4. Ensure that student-related policies and institutional guidelines are communicated clearly to students and faculty members.

5. Coordinate with the Principal, Director and Heads of Departments on student-related administrative matters.

B. Student Discipline and Code of Conduct

1. Ensure that students comply with the college's code of conduct, discipline policies and campus regulations.

2. Monitor student behaviour in classrooms, laboratories, corridors, canteens, libraries, common areas and other campus facilities.

3. Establish a structured mechanism for reporting and addressing misconduct.

4. Address incidents involving inappropriate behaviour, conflicts, intimidation, harassment, property damage and repeated violations of institutional rules.

C. Student Attendance and Academic Engagement

1. Coordinate with HODs, class advisors and faculty mentors to monitor student attendance.

2. Establish a system for identifying students with frequent absences, irregular attendance or declining academic engagement.

3. Ensure that attendance concerns are communicated to students and, where appropriate, parents or guardians.

4. Review repeated absenteeism and identify possible underlying concerns, including health, personal difficulties, financial constraints or adjustment challenges.

D. Student Mentoring and Counselling Coordination

1. Establish an effective student mentoring system involving faculty mentors, class advisors and HODs.

2. Ensure that students receive regular academic, personal and professional guidance.

3. Monitor the frequency and effectiveness of mentoring interactions.

4. Identify students experiencing academic stress, adjustment difficulties, interpersonal conflicts or personal challenges.

E. Student Grievance Redressal

1. Establish an accessible and transparent mechanism for students to raise grievances.

2. Receive and review complaints relating to academic support, faculty interactions, administrative services, campus facilities, discrimination, harassment and student welfare.

3. Categorise grievances according to urgency, sensitivity and the authority responsible for resolution.

4. Refer complaints to the appropriate department or statutory committee, as applicable.

F. Anti-Ragging, Anti-Harassment and Student Protection

1. Coordinate the implementation of the institution's anti-ragging policy and applicable regulatory requirements.

2. Support the functioning of the Anti-Ragging Committee, Anti-Ragging Squad and other designated bodies, as assigned.

3. Ensure that students are informed about prohibited conduct, reporting channels and available support.

4. Coordinate awareness programmes for students, faculty and staff regarding ragging, harassment, discrimination and respectful campus behaviour.

G. Student Safety and Campus Security Coordination

1. Coordinate with the campus administration and security team to maintain a safe campus environment.

2. Review student safety concerns relating to entry and exit points, parking areas, corridors, staircases, laboratories, canteens, hostels and outdoor spaces.

3. Ensure that students are informed of campus safety rules and emergency reporting procedures.

4. Coordinate the reporting and follow-up of accidents, injuries, threats, missing-person concerns and other safety incidents.

H. Hostel and Residential Student Welfare Coordination

1. Coordinate with the Men's Hostel Warden and other designated hostel authorities on student welfare and discipline.

2. Review significant hostel complaints relating to safety, cleanliness, food quality, health and student conduct.

3. Ensure that hostel-related student concerns are referred to the responsible authority and followed up.

4. Monitor significant cases involving unauthorised absence, student safety, medical emergencies and serious misconduct.

I. Student Health, Well-Being and Welfare

1. Coordinate student welfare initiatives addressing physical health, mental well-being and personal safety.

2. Ensure that students are informed about available medical assistance, counselling and emergency support.

3. Coordinate health awareness programmes in collaboration with qualified medical professionals.

M. Coordination with Academic Departments

1. Work closely with HODs, Deans, class advisors and faculty mentors on student-related concerns.

2. Establish a mechanism for departments to escalate significant student welfare and discipline issues.

3. Review cases involving repeated absenteeism, misconduct, disengagement or student conflict.

4. Coordinate appropriate interventions without interfering with the academic authority of the concerned department.

Pay: From ₹70,000.00 per month

Work Location: In person