Msw jobs in Delhi, Delhi

JOB DESCRIPTION – HR & ADMIN

Position: HR & Admin Executive / Manager
Department: Human Resources & Administration
Location: Delhi/NCR
Industry: Manufacturing
Experience: 3–7 Years
Reporting To: Management / Director

Position Overview

We are looking for a responsible and experienced HR & Admin professional to manage day-to-day HR operations, employee administration, recruitment, attendance, payroll coordination, statutory compliance, and overall office/factory administration.

The candidate should have strong communication and coordination skills and the ability to independently manage HR & Admin activities in a manufacturing environment.

Key Responsibilities1. Recruitment & Hiring

• Handle the complete recruitment process from job posting to joining.
• Source candidates through job portals, consultants, references, and other channels.
• Screen CVs and conduct initial interviews.
• Coordinate technical and management interviews.
• Prepare offer letters, appointment letters, and joining documents.
• Maintain recruitment and joining records.

2. Employee Management

• Maintain employee personal files and HR records.
• Manage employee joining, confirmation, transfer, promotion, and exit formalities.
• Maintain employee database and HR documentation.
• Handle employee queries and resolve HR-related issues.
• Coordinate employee engagement and welfare activities.

3. Attendance & Leave Management

• Monitor daily attendance, late coming, absenteeism, and overtime.
• Maintain leave records and prepare monthly attendance reports.
• Coordinate attendance and payroll data with the accounts/payroll team.
• Ensure employees follow company attendance policies.

4. Payroll & Salary Coordination

• Prepare monthly payroll inputs.
• Verify attendance, leave, overtime, incentives, deductions, and other salary components.
• Coordinate with the Accounts Department for timely salary processing.
• Maintain salary and payroll-related records.

5. Statutory Compliance

• Coordinate compliance related to PF, ESI, Professional Tax, Labour Laws, and other applicable statutory requirements.
• Maintain statutory registers and employee documentation.
• Coordinate with consultants for statutory filings and compliance.
• Ensure company HR policies comply with applicable labour regulations.

6. Factory / Office Administration

• Manage day-to-day administrative activities of the office/factory.
• Coordinate housekeeping, security, canteen, transport, maintenance, and other facilities.
• Maintain office/factory records and administrative documents.
• Monitor attendance and discipline of staff and workers.
• Coordinate procurement of office and administrative requirements.

7. Employee Discipline & Policies

• Implement company HR policies and procedures.
• Ensure employees follow company rules and regulations.
• Handle disciplinary matters in coordination with management.
• Issue warning letters, show-cause notices, and other HR communications when required.
• Maintain proper documentation of disciplinary actions.

8. Performance Management

• Coordinate employee performance reviews and appraisal processes.
• Maintain probation and confirmation records.
• Track employee performance and feedback.
• Coordinate with department heads regarding employee performance issues.

9. Employee Exit & Full & Final Settlement

• Manage resignation and termination formalities.
• Conduct exit interviews where required.
• Coordinate handover and clearance procedures.
• Prepare full & final settlement inputs.
• Issue relieving and experience letters after completion of formalities.

10. HR MIS & Reporting

Prepare and maintain regular HR reports such as:

• Employee Headcount
• Attendance Report
• Leave Report
• Recruitment Status
• Employee Joining & Exit Report
• Overtime Report
• Payroll Inputs
• Manpower Requirement
• Attrition Report
• HR Cost / Salary Reports

Required Skills

• Strong knowledge of HR & Admin processes.
• Good knowledge of recruitment and employee management.
• Working knowledge of payroll and attendance systems.
• Knowledge of labour laws and statutory compliance.
• Good communication and interpersonal skills.
• Strong documentation and record-keeping skills.
• Good knowledge of MS Excel, Word, and HR software.
• Ability to handle confidential employee information.
• Strong problem-solving and coordination skills.
• Ability to work independently and manage multiple responsibilities.

Qualification

MBA/PGDM in HR, MSW, or equivalent qualification preferred.

Preferred Experience

Experience in a manufacturing/factory environment will be preferred, especially candidates who have handled both HR and Administration functions.

Key Performance Indicators (KPIs)

• Timely recruitment and manpower availability.
• Attendance and absenteeism control.
• Accurate payroll inputs.
• Statutory compliance.
• Employee documentation accuracy.
• Employee retention and grievance resolution.
• Timely completion of joining and exit formalities.
• Effective administration and workplace discipline.

Salary: As per candidate's experience and suitability.

Employment Type: Full-Time

Pay: ₹40,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person