Mumbai Corporate Office jobs

We need it for US based client so she has to be available in PST hours remote

Personal Assistant

Manage the Founder/CEOs daily calendar, meetings, and appointments
Handle calls, emails, and correspondence on behalf of the Founder
Coordinate travel arrangements including flights, hotels, and itineraries
Provide both professional and personal administrative support
Schedule meetings, prepare MOM (Minutes of Meeting), and ensure timely follow-ups
Prepare reports, presentations, and maintain important documents/data
Liaise with internal teams, clients, and external vendors
Maintain confidentiality of sensitive information
Assist in day-to-day office operations and administrative tasks
Handle urgent tasks efficiently and ensure smooth workflow
Can travel across country for meet up

Job Title: Personal Assistant to CEO (Executive Assistant)Experience

5–10+ years of relevant experience as a Personal Assistant or Executive Assistant supporting C-level executives.

Job Summary

We are seeking a highly organized, proactive, and professional Personal Assistant to provide comprehensive administrative and executive support to the CEO. The ideal candidate should possess exceptional communication skills, strong business acumen, and the ability to manage confidential information with the highest level of discretion.

The candidate should have experience coordinating with international clients and stakeholders and must have traveled internationally for business purposes. They should be capable of managing the CEO's day-to-day operations while ensuring smooth communication and efficient execution of priorities.

Key Responsibilities

• Manage the CEO's calendar, meetings, appointments, and daily schedule.
• Handle domestic and international travel planning, including flights, hotels, visas, transportation, and complete travel itineraries.
• Coordinate business meetings, conferences, and executive events.
• Screen, prioritize, and manage emails, phone calls, and correspondence on behalf of the CEO.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Prepare meeting agendas, presentations, reports, MOM (Minutes of Meeting), and business documents.
• Follow up with departments to ensure timely completion of assigned tasks.
• Manage confidential documents and sensitive business information with complete discretion.
• Coordinate with international clients, partners, and vendors across different time zones.
• Organize both virtual and in-person meetings and ensure seamless execution.
• Assist in preparing business proposals, presentations, and executive reports.
• Handle expense reports, reimbursements, and executive administrative tasks.
• Anticipate the CEO's requirements and proactively resolve issues before they arise.
• Support the CEO during business travel, meetings, and important corporate events whenever required.

Required Skills

• Excellent verbal and written communication skills in English.
• Outstanding interpersonal and relationship management skills.
• Strong organizational and multitasking abilities.
• Exceptional time management and prioritization skills.
• High level of professionalism, integrity, and confidentiality.
• Ability to work under pressure and manage multiple priorities.
• Strong problem-solving and decision-making capabilities.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace.
• Experience with calendar management, meeting coordination, and executive scheduling.
• Strong presentation and documentation skills.

Preferred Qualifications

• Bachelor's or Master's degree in Business Administration, Management, or a related field.
• Prior experience supporting a CEO, Founder, Managing Director, or other C-level executives.
• Experience working with international clients or global organizations.
• Must have international business travel experience across multiple countries.
• Familiarity with international business etiquette and cross-cultural communication.
• Valid passport with willingness to travel frequently, both domestically and internationally.

What We're Looking For

• Highly professional and well-presented personality.
• Strong ownership mindset with attention to detail.
• Ability to maintain strict confidentiality.
• Flexible, proactive, and solution-oriented approach.
• Comfortable working beyond standard office hours whenever business demands.
• Excellent coordination and stakeholder management skills.

Pay: ₹14,039.83 - ₹96,308.36 per month

Work Location: Remote