Office Assistant jobs

Job description

We are a fast-growing startup based in India looking for a sharp, proactive Executive Assistant to support our Founder/CEO. This is a high-impact role that requires exceptional organizational skills, discretion, and the ability to operate in a fast-paced environment. You’ll be the right hand to the CEO, ensuring effective time management, communication flow, and operational support.

Key Responsibilities:

• Manage CEO’s calendar, schedule meetings, and coordinate appointments across time zones (including global clients/investors).
• Organize internal and external meetings, prepare agendas, take minutes, and follow up on action items.
• Coordinate travel arrangements—flights, hotels, visas, and itineraries.
• Draft and manage email communications, business presentations, reports, and investor decks.
• Liaise with investors, partners, vendors, and senior stakeholders on behalf of the CEO.
• Assist in recruitment coordination, onboarding new hires, and managing confidential documentation.
• Track project timelines, set reminders, and ensure deadlines are met.
• Handle personal and professional tasks that enable the CEO to focus on strategic priorities.

Candidate Requirements: Education & Work Experience:

• Bachelor’s degree (any discipline); MBA or postgraduate degree is a plus.
• 1–3 years of experience supporting a C-level executive, preferably in a startup, tech, or VC-backed environment.
• Fresher's with strong management skills is welcome
• Prior experience with Indian business operations and familiarity with global etiquette.

Skills & Tools:

• Proficient in MS Office and Google Workspace (Docs, Sheets, Calendar, Gmail).
• Strong written and spoken English communication skills.
• Familiarity with tools like Zoom, Slack, Notion, Trello, and WhatsApp for Business.
• Highly organized, detail-oriented, and self-driven.
• Strong understanding of confidentiality and time-sensitive decision-making.
• Comfortable managing tasks under pressure and with minimal supervision.

Preferred Qualities:

• Previous exposure to investor relations, pitch decks, or fundraising documentation.
• Startup hustle mindset—flexible, adaptive, and action-oriented.
• Ability to work odd hours occasionally, especially during fundraising or product launches.
• Multilingual abilities (e.g., Hindi + English or regional language skills) are a bonus.

What We Offer:

• Opportunity to work closely with founders and be part of strategic decisions.
• Fast growth, ownership, and exposure to all aspects of startup operations.
• Dynamic and collaborative work culture.
• Competitive salary and performance-based incentives.

Job Types: Full-time, Permanent, Fresher

Pay: ₹25,000.00 - ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement

Application Question(s):

• What's your expected salary ?

Work Location: Hybrid remote in Indore, Madhya Pradesh (Indore)