Prime Financial Services Company jobs

Job description

We are looking for a detail-oriented Finance & Accounts Executive to manage the day-to-day accounting operations with primary focus on Accounts Receivable (AR), Accounts Payable (AP), General Ledger (GL) maintenance, P&L analysis, and GST/IGST compliance. On the AR side, you will create invoices, define payment terms (Net 15/30/60), and actively follow up with customers to ensure timely collections. On the AP side, you will review vendor invoices for accuracy, schedule payments within agreed terms, and maintain clean vendor ledgers. You will also maintain the General Ledger, assist in monthly P&L preparation, and ensure GST/IGST returns are filed accurately and on time. The ideal candidate is someone who is thorough with numbers, proactive with follow-ups, and can work independently with minimal supervision.

KEY RESPONSIBILITIES

A. Accounts Receivable (AR)

Create and issue GST-compliant invoices (B2B and B2C) for all sales online orders, wholesale, and custom orders — with correct HSN/SAC codes, GST/IGST rates, and tax calculations

Define and communicate payment terms to customers — Net 15, Net 30, Net 60, advance payment, or milestone-based billing as per company policy

Maintain a systematic AR aging tracker — monitor outstanding invoices by customer, amount, and overdue days

Actively follow up with customers on overdue payments — via email, phone, and WhatsApp — with a structured escalation process (7 days, 15 days, 30 days, 45+ days overdue)

Reconcile incoming payments with invoices — match bank receipts, payment gateway settlements, and marketplace payouts with corresponding invoices

Issue credit notes, debit notes, and revised invoices as needed for returns, price adjustments, or billing corrections

Manage advance payments, partial payments, and payment adjustments in customer ledgers

Coordinate with the sales and operations teams to resolve billing disputes, short payments, and unapplied credits

Provide weekly AR aging reports and collection status updates to management

Maintain customer-wise ledgers and provide outstanding statements on demand

B. Accounts Payable (AP)

Receive, review, and verify all vendor invoices, purchase bills, and expense claims before processing for payment

Match vendor invoices against purchase orders, delivery receipts, GRNs, and agreed terms — flag discrepancies before approval

Ensure correct GST/IGST treatment on vendor invoices — verify GSTIN, HSN codes, tax rates, and reverse charge applicability

Schedule and process vendor payments on time as per agreed terms — avoid late payment penalties and maintain healthy vendor relationships

Maintain an AP aging tracker — monitor upcoming and overdue payables by vendor and due date

Reconcile vendor statements with internal records — resolve mismatches, duplicate entries, and short payments

Process employee reimbursements, petty cash claims, and corporate credit card reconciliations

Maintain organized records of all vendor invoices, payment proofs, and supporting documents

Ensure TDS is deducted correctly on vendor payments (194C, 194J, 194H, etc.) and coordinate with the tax team for timely TDS filing

Provide monthly AP reports and cash outflow projections to management

C. General Ledger (GL) Maintenance

Record all financial transactions accurately in the General Ledger with proper account coding and cost center allocation

Post journal entries for accruals, prepaid expenses, provisions, depreciation, and month-end adjustments

Perform monthly bank reconciliation for all business bank accounts — identify and resolve unreconciled items

Reconcile inter-company accounts, suspense accounts, and control accounts on a monthly basis

Maintain and update the Chart of Accounts as needed — ensure consistency and proper classification

Ensure all GL entries are supported by proper documentation and audit trail

Close the books monthly — complete all postings, adjustments, and reconciliations by the defined closing date

Assist in year-end closing, audit preparation, and provide schedules and supporting documents to auditors

D. Profit & Loss (P&L) Analysis

Assist in preparation of monthly Profit & Loss statements with line-item detail

Track revenue, cost of goods sold (COGS), gross margins, operating expenses, and net profit on a monthly basis

Prepare budget vs. actual variance analysis — flag significant deviations and provide explanations

Analyze expense trends by category — identify unusual spends, cost overruns, and areas for savings

Provide margin analysis by product category, customer segment, or sales channel as required

Support management with ad-hoc financial analysis, cost comparisons, and profitability reports

Maintain MIS reports and dashboards for key financial metrics

E. GST & IGST Compliance

Prepare and file GST returns — GSTR-1 (outward supplies), GSTR-3B (monthly summary), and GSTR-9 (annual return) within due dates

Ensure correct classification of GST (intra-state) and IGST (inter-state) on all sales and purchase transactions

Perform monthly ITC (Input Tax Credit) reconciliation — match purchase register with GSTR-2A/2B and follow up with vendors on missing or mismatched invoices

Generate and manage e-way bills for inter-state and high-value goods movement

Ensure reverse charge mechanism (RCM) is applied correctly where applicable

Maintain GST-compliant invoice numbering, documentation, and HSN/SAC code accuracy

Handle GST notices, queries, and assessments in coordination with the CA/tax consultant

Stay updated on GST rule changes, rate revisions, and compliance circulars

Ensure TCS compliance for e-commerce transactions where applicable

Maintain organized GST records and working papers for audit readiness

F. Banking & Reconciliation

Perform daily/weekly bank reconciliation for all business accounts

Reconcile payment gateway settlements (Razorpay, Stripe, PayPal) with sales and bank credits

Track and record fund transfers, LC payments, and forex transactions if applicable

Manage fixed deposit records, business loan schedules, and credit line documentation

G. General Administration

Maintain books of accounts in Tally Prime, Zoho Books, QuickBooks, or designated accounting software

Ensure proper digital and physical filing of all invoices, receipts, contracts, and financial documents

Support statutory compliance — PF, ESI, Professional Tax coordination with HR where needed

Maintain asset register and process depreciation entries

Respond to internal and external audit queries with supporting documentation

REQUIRED SKILLS & QUALIFICATIONS

Must-Have:

2–5 years of experience in a finance and accounts role covering AP, AR, GL, and GST compliance

Strong working knowledge of GST and IGST — return filing (GSTR-1, 3B, 9), ITC reconciliation, e-way bills, HSN/SAC classification, and reverse charge

Hands-on experience creating invoices, defining net payment terms, and following up on customer collections

Experience reviewing and processing vendor invoices with proper PO matching and TDS compliance

Proficiency in accounting software — Tally Prime (ERP 9), Zoho Books, or QuickBooks (at least one is essential)

Strong Excel / Google Sheets skills — VLOOKUPs, Pivot Tables, data validation, and basic MIS reporting

Experience with General Ledger maintenance, journal entries, bank reconciliation, and month-end closing

Understanding of P&L structure and ability to assist in monthly financial reporting

Excellent attention to detail and accuracy in data entry and reconciliations

Strong follow-up and communication skills — confident in chasing customer payments professionally

Ability to work independently and manage deadlines with minimal supervision

Good to Have:

Experience in an e-commerce, retail, or D2C company — understanding of marketplace payouts and payment gateway reconciliation

Knowledge of Zoho One ecosystem (Zoho Books, Zoho Inventory) or QuickBooks Online with bank feeds

Exposure to TDS return filing (24Q, 26Q) and basic Income Tax provisions

Familiarity with import/export documentation and forex accounting

Experience with budgeting, cash flow forecasting, and variance analysis

Working knowledge of audit processes and experience coordinating with external auditors and CA firms

Exposure to payroll processing and statutory compliance (PF, ESI, PT)

Knowledge of automation tools (Zapier, Make.com) for accounting workflow automation

EDUCATION

Bachelor's degree in Commerce (B.Com) or Accounting (mandatory)

M.Com, CA Inter, CMA Inter, or MBA (Finance) is a strong plus

Certification in Tally, GST Practitioner, or any accounting software is a bonus

KEY PERFORMANCE INDICATORS (KPIs)

Invoices issued within 24 hours of order/delivery confirmation

AR collection rate — percentage of outstanding collected within agreed terms (target: 90%+ within 30 days)

AP processed within agreed payment terms — zero late payment penalties

GST returns filed on time with zero errors (100% compliance)

ITC mismatch kept below 2%

Bank reconciliation completed weekly with zero unreconciled items

Monthly books closed by the 5th of every month

P&L and MIS reports delivered on time

Zero audit observations on AP/AR/GL records

WHAT WE OFFER

Ownership of the core AP, AR, and compliance function

Exposure to end-to-end accounting in a growing business

Direct visibility with leadership and management

Collaborative work environment

Competitive salary and benefits

Growth path into senior accounting or finance management role

About company

Gro Inspire is a fast-growing global export and eCommerce company specializing in sourcing, managing, and delivering high-quality products to customers worldwide. We focus on building efficient supply chains, managing cross-border exports, and operating scalable eCommerce platforms that connect international markets with trusted products.

With a strong emphasis on quality, compliance, and customer experience, Gro Inspire exports products across multiple categories and manages end-to-end eCommerce operationsfrom product onboarding and digital storefront management to order fulfillment and customer support.

Our expertise includes global logistics coordination, international trade compliance, eCommerce website management, and digital growth strategies, ensuring seamless delivery and reliable service across

Pay: ₹10,663.80 - ₹25,000.00 per month

Benefits:

• Work from home

Shift availability:

• Night Shift (Preferred)

Work Location: Remote