Project Documentation jobs in Kochi, Kerala

We are seeking a highly organized and detail-oriented Technical Documentation Specialist to oversee project documentation, reporting, service coordination, AMC activities, warranty claims, and other operational records related to solar projects. The role involves ensuring accurate documentation, smooth coordination between teams and clients, and efficient workflow management.

Training will be provided on all processes, documentation systems, and operational procedures.

Key Responsibilities

PR Reporting & Documentation

• Coordinate preparation and tracking of PR reports
• Follow up on approvals, submissions, and status updates
• Maintain accurate project records and documentation
• Update data in spreadsheets and ERP systems

Client Communication & Coordination

• Handle official communication related to projects and service activities
• Maintain communication records and reference documentation
• Coordinate with internal teams, clients, and external authorities

Service Scheduling & Coordination

• Schedule preventive and breakdown maintenance activities
• Assign and coordinate service tasks with field teams
• Track service completion and follow-ups
• Maintain service reports and operational records

Plant Maintenance Coordination

• Plan and monitor plant cleaning and maintenance activities
• Maintain logs, compliance records, and activity reports
• Track related documentation and payment follow-ups

AMC Management

• Prepare AMC quotations and related documentation
• Coordinate AMC renewals and client follow-ups
• Track invoicing, payments, and contract records
• Maintain AMC data in spreadsheets and ERP systems

Warranty Claim Handling

• Process and track warranty claims for solar components
• Coordinate with manufacturers, suppliers, and internal teams
• Monitor replacement status, claim progress, and closures
• Maintain complete warranty documentation

QC Reports & Project Handover

• Track QC reports and ensure closure of observations
• Organize and maintain project handover documentation
• Update and verify project data in ERP systems
• Manage commissioning documents and submissions

Required Skills

• Strong documentation and coordination abilities
• Good written and verbal communication skills
• Basic knowledge of MS Excel and computer operations
• Strong organizational and multitasking skills
• High attention to detail and accuracy in record keeping

Preferred Qualification

• Diploma / Degree in Engineering, Administration, or related field
• Freshers are welcome to apply
• Prior experience in documentation, project coordination, or solar industry operations is an advantage

Pay: ₹17,000.00 - ₹22,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Provident Fund

Work Location: In person