Recruitment Agency jobs in Kochi, Kerala

JOB DESCRIPTION

Recruitment Coordinator & Accounts Manager

Location: Kochi, Kerala, India
Employment Type: Full-time | Work from Office
Reporting To: Recruitment Manager / Top Management

1. Purpose of the Position

To coordinate and manage the recruitment and placement of healthcare professionals seeking employment with hospitals and healthcare employers in Australia. The role focuses on effective client and employer coordination, interview scheduling, candidate placement, and maintaining strong relationships with hospitals, while ensuring timely documentation, onboarding coordination, and recruitment-related accounts administration.

2. Key Responsibilities

A. Client & Candidate Coordination

• Manage candidates throughout the recruitment and placement process, from initial screening to job offer acceptance and onboarding preparation.
• Maintain regular communication with candidates, provide recruitment updates, clarify job requirements, and follow up on pending actions.
• Review screening reports and CVs, ensure accuracy, and obtain candidate approval before employer submission.
• Guide candidates regarding interviews, job offers, documentation requirements, and employer procedures.

B. Hospital & Employer Coordination

• Establish and maintain professional relationships with Australian hospitals, healthcare employers, Hiring Managers, and HR representatives.
• Understand employer vacancies, staffing requirements, candidate selection criteria, and employment terms.
• Coordinate candidate submissions, follow up on applications, obtain employer feedback, and monitor recruitment progress.
• Liaise with employers to secure interview opportunities, selection decisions, formal job offers, and employment contracts.
• Address placement-related concerns, maintain employer satisfaction, and support ongoing recruitment requirements.

C. Interview Coordination & Placement Management

• Schedule interviews between candidates and employer representatives and communicate interview details promptly.
• Prepare candidates through individualized interview guidance and ensure attendance confirmations.
• Follow up with candidates and employers for interview outcomes, feedback, and subsequent recruitment steps.
• Coordinate job offer acceptance, signed contracts, and placement confirmation.
• Monitor recruitment progress and ensure timely follow-up until placement is completed.

D. Healthcare Compliance & Reference Checks

• Coordinate the collection and tracking of professional registration records, qualifications, references, and employer-required compliance documents.
• Follow up on applicable AHPRA registration documentation, police checks, immunisation records, WWCC, and NDIS Worker Screening requirements, as relevant to the role.
• Conduct reference checks through the Referoo portal and maintain accurate records.
• Coordinate onboarding documentation and relevant visa-process updates with employers and authorized service providers.

E. Accounts & Placement Administration

• Update candidate-related invoices in Xero at designated billing milestones.
• Notify the Recruitment Manager of confirmed placements requiring employer invoicing.
• Coordinate confirmation of applicable candidate payments and maintain accurate billing records.
• Maintain candidate and employer folders, save email communications, and update recruitment trackers.

F. Team Coordination & Reporting

• Allocate and monitor recruitment tasks and support team members in meeting placement timelines.
• Train and guide junior staff, review performance, and identify training needs.
• Prepare monthly recruitment reports and attend scheduled team meetings.
• Handle new candidate and employer inquiries and direct them to the appropriate services.

3. Essential Skills & Experience

• Experience in recruitment coordination, client relationship management, healthcare recruitment, or similar roles.
• Excellent communication, interpersonal, and stakeholder management skills.
• Strong organizational, follow-up, and interview scheduling abilities.
• Ability to manage multiple candidates, employer requirements, and deadlines.
• Attention to detail in documentation, compliance tracking, and recordkeeping.
• Proficiency in Microsoft Office, email management, and spreadsheets; knowledge of Xero is an advantage.
• Experience in Australian healthcare recruitment and international placements is preferred.

4. Key Performance Parameters

Performance will primarily be evaluated on:

• Client & Candidate Coordination – Quality of communication, timely follow-up, and candidate progression.
• Hospital & Employer Management – Relationship management, responsiveness, and effective coordination of employer requirements.
• Interview Coordination – Timely scheduling, candidate preparation, attendance confirmation, and interview outcome follow-up.
• Recruitment & Placement Delivery – Timely candidate submissions, offer coordination, and successful placement progression.
• Communication Clarity – Accurate, professional, concise, and timely communication with all stakeholders.
• Compliance & Reference Checks – Accuracy of document tracking, reference checks, and completion of applicable requirements.
• Accounts & Reporting – Timely invoicing updates, accurate records, and submission of recruitment reports.

5. Work Conditions

The position is based at the YESTE Global office in Kochi, Kerala. The employee must comply with company attendance requirements, obtain prior approval for leave, maintain confidentiality, and follow established company policies and procedures.

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits:

• Provident Fund

Application Question(s):

• Do you have experience in international recruitment to Australia or New Zealand?

Experience:

• Global Heath Care Recruitment: 2 years (Required)

Language:

• Fluent English (Required)

Location:

• Kochi, Kerala (Preferred)

Work Location: In person