Top Level Executive Assistant jobs in Mumbai, Maharashtra

Job Title: Executive Assistant / Personal Assistant (PA)

Job Summary

We are seeking a highly organized, dependable, and proactive Personal Assistant to provide comprehensive administrative and personal support to senior leadership. The ideal candidate will be responsible for managing schedules, coordinating communications, overseeing day-to-day tasks, and ensuring seamless execution of both professional and personal commitments, enabling the employer to focus on strategic priorities.

Key Responsibilities

Administrative Support

• Manage calendars, appointments, meetings, and reminders efficiently.
• Screen and handle emails, phone calls, messages, and correspondence.
• Prepare presentations, reports, meeting notes, and other business documents.
• Maintain and organize digital and physical filing systems.
• Coordinate meetings, including scheduling, agenda preparation, and follow-ups.

Personal & Lifestyle Management

• Arrange domestic and international travel, including bookings, itineraries, visas, and accommodations.
• Manage personal errands and household-related activities as required.
• Assist in planning and coordinating events, gatherings, and special occasions.
• Liaise with vendors, service providers, consultants, and other stakeholders.
• Monitor and manage recurring payments, subscriptions, and other administrative obligations.

Time & Task Management

• Prioritize tasks and manage competing deadlines effectively.
• Track action items, commitments, and pending matters to ensure timely completion.
• Anticipate requirements and proactively resolve issues before they arise.

Confidentiality & Representation

• Handle confidential and sensitive information with utmost discretion.
• Represent the employer professionally while interacting with internal and external stakeholders.
• Maintain a high standard of professionalism, integrity, and reliability.

Required Skills & Qualifications

• Bachelor's degree in any discipline preferred.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar support role.
• Excellent organizational, multitasking, and time-management skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and attention to detail.
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Ability to work independently, prioritize effectively, and adapt to changing requirements.

Preferred Attributes

• Pleasant personality with strong interpersonal skills.
• Resourceful, solution-oriented, and proactive approach to work.
• Flexible to support occasional requirements beyond regular working hours when necessary.

Experience

3–8 years of relevant experience as a Personal Assistant or Executive Assistant.

Location

Mumbai

Employment Type

Full-time

Pay: ₹600,000.00 - ₹1,200,000.00 per year

Work Location: In person