Urgent Jobs jobs in Thane District, Maharashtra

School Name -New Horizon Scholars School, Vasant Lawns

Position -Administrator Officer

Department -Administration

Location-Vasant Lawns, DP Road, Opp. TCS, Subhash Nagar, Thane West, Thane, Maharashtra 400601

Experience - 5 To 7 year

Resume Submitted To: hr@newhorizonsms.com

Reporting To Management

1. Job Purpose

To ensure the smooth, safe, and efficient functioning of the school by managing and coordinating administrative operations, facilities, maintenance, housekeeping, security, IT, stores, and other support services.

2. School Administration

• Manage the day-to-day administrative operations of the school.
• Coordinate with the Principal, Vice Principal, Management, Head Office, HR, and other departments.
• Ensure smooth coordination between non-teaching departments and support services.
• Maintain administrative records, registers, reports, and documentation.
• Monitor and follow up on pending administrative matters

3. Maintenance and Facilities Management

• Conduct regular rounds of the school premises to identify maintenance, safety, and facility-related issues.
• Coordinate and monitor electrical, plumbing, civil, carpentry, AC, lift, water, PA, intercom, fire system, DG meter, and other facility-related work.
• Review maintenance complaints and ensure timely resolution.
• Review and sign daily work reports of carpenters, plumbers, and electricians and maintain records in soft copy and log registers.
• Prioritize urgent repairs and escalate emergency repairs to Management for approval and further action.

4. Housekeeping Management

• Supervise housekeeping operations, staff deployment, attendance, and manpower requirements.
• Ensure cleanliness and hygiene of classrooms, washrooms, corridors, offices, and common areas.
• Ensure availability of cleaning materials and chemical.
• Manage biometric access systems for housekeeping staff.
• Review and sign housekeeping reports and daily/monthly washroom checklists.
• Monitor garbage management and disposal for both schools.

5. Security and Safety Management

• Coordinate with the security team and monitor security arrangements.
• Monitor visitor entry, staff movement(Housekeeping & Maintenance), vendor entry, and access control.
• Report security incidents and safety concerns to the concerned authority.
• Approve and monitor gate passes for housekeeping staff, maintenance staff, and materials.
• Check daily attendance of bouncers/security support staff.
• Maintain custody and controlled issuance of keys for unused floors and restricted areas.
• Monitor school dispersal arrangements and ID card checking with the support of security staff.
• Prepare Incident report of Critical incidents which need immediate attention of authorities and Management.

6. Store and Inventory Coordination

• Coordinate with the Store Department for operational requirements.
• Monitor stock requirements and availability of essential materials.
• Ensure proper documentation of assets, inward/outward materials, and asset movement.
• Review and sign school indents as per the applicable approval process.
• Follow up on procurement, pending requirements, and new requirements.
• Monitor AMC and audit files, daily reports, and relevant operational records.
• Obtain emergency approvals from the concerned authority for urgent work, wherever required.
• Review and sign Asset Movement Forms after shifting or relocation of assets.

7. Staff Coordination

• Coordinate with housekeeping, security, maintenance, stores, IT, and other support staff.
• Communicate operational instructions and updates to staff.
• Monitor staff deployment and work-related concerns.
• Escalate issues to HR or the concerned authority whenever required

8. IT and CCTV Coordination

• Coordinate and monitor IT asset management and IT inventory.
• Review and sign the IT Administrator's daily report.
• Monitor the IT laboratory and related facilities.
• Monitor spare IT material management.
• Monitor the CCTV access procedure and ensure proper documentation.

Pay: ₹30,000.00 - ₹40,000.00 per month

Work Location: In person