Writing An Administrative Assistant Letter Of Recommendation

By Indeed Editorial Team

Published 17 July 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

An administrative assistant maintains an office by scheduling meetings and scanning documents for others. When job searching, former colleagues or professionals in your network may request a letter of recommendation from you to share their positive attributes with a potential manager. Learning how to write this type of letter can help ensure you include the key elements to help your former colleague with their job search. In this article, we discuss an administrative assistant letter of recommendation, including five steps on how to write the letter, providing a template and sharing an example letter you can use as a reference.

5 Steps On How To Write An Administrative Assistant Letter Of Recommendation

Here is a list of steps on how to write an administrative assistant letter of recommendation on behalf of a former colleague or professional in your network:

1. Introduce yourself and your relevant position

To begin the letter, introduce yourself. It is helpful to include your name, title and company. Then, explain your relevance to the professional you are writing the letter on behalf of for the hiring manager because it provides context to why you are writing to them. You may also share how long you worked together. For example, if the professional is your former colleague, share where you used to work together and how you interacted with them at work.

You may also include if you were on the same team in the department because this allows you to speak to their teamwork skills, or you may share if you are their former manager. If you are their former manager, share what it was like to manage them and other important details that relate to their administrative assistant skills, such as communication and organisation.

Related: How To Write A Recommendation Letter (With Examples)

2. Describe the professional's important attributes

After stating your relevance and relationship with the professional, you may spend the bulk of the letter sharing their important attributes. This can include sharing relevant stories and experiences you have with the professional. For example, if you worked on a project with them, talk about how you admired their attention to detail and determination to complete the task efficiently.

When you discuss the professionals' attributes, it provides evidence for what they may have shared about themselves in their CV, cover letter or interview. Additionally, it helps the hiring manager envision what the professional may do for their company if they were to hire them.

Related: What Is An Office Administrator? (With Skills And Salary)

3. Relate the professional and potential company

It is important to highlight the relevance between the professional and the potential company they are applying to work. Some key elements you may describe are values and goals, which means it may be beneficial to research the company before writing. For example, if the professional values hard work and aspires for upward mobility in their career, mention that in the letter.

If the company states they value a determined and inspired professional while also explaining in the job description that there is room for growth in the position, highlight it in your letter. This can help ensure the potential manager understands the professional is seeking what the company is also seeking for the role.

Related: Core Values: Overview And Examples

4. Conclude the letter

To conclude the letter, share you were happy to write this letter on behalf of the professional and re-state they can do the job for the company effectively and efficiently. Let the reader know if they have follow-up questions they can contact you, which means leave your professional email address, professional phone number or both. Additionally, be sure to thank them for their time reading the letter and considering the professional for the role. Close the letter with a sign-off, such as 'regards' or 'thank you.'

Related: Thank You Message For Colleagues: Writing Tips And Examples

5. Proofread your document

When finished writing your letter, it is essential to proofread it. Proofreading your document allows you to find and fix spellings and writing errors, such as flow and grammar. You may ask friends or family members to review the document and provide feedback on how to improve it before submitting it to a former colleague's future manager.

Additionally, it is important to review your letter to ensure accuracy because it represents the individual you are writing about in the document. The potential manager is seeking your recommendation and testimony to their skills, which means you may portray yourself as a trustworthy professional by submitting a carefully written letter.

Related: Copyediting Vs. Proofreading: A Comparative Analysis

Template Letter Of Recommendation For An Administrative Assistant

You can use the following template to draft your own recommendation letter for this role:

Dear [Hiring Manager],

I am honoured to recommend [Candidate] for an Administrative Assistant position at [Company name.]

I am [Your name], a [Your position] at [Company name], where I worked with [candidate] as their [Relationship to candidate]. My experience in the [type of field] industry has involved working with many administrative professionals, but in what I have seen during our time together, [candidate name] is [positive qualities] in their approach to their work, which has made them stand out as a top applicant for any position.

[Candidate] displayed talents in [relevant skill] that directly supported department operations and contributed to the team. They [relevant example of desirable work practice] very well in my department and continuously learned how to [administrative assistant skill] while in our office. Compared to peers, [candidate name] displayed a great aptitude for [small list of skills or traits desired by an administrative assistant position.]

[Insert a quick example as a story emphasising the candidate's relevant skills, experience, and workplace habits.]

Not only do [candidate]'s methods stand out to me, but the way they work with coworkers and customers helps the day move along more smoothly. Their [positive trait list] all help keep the department operating, while also contributing to our positive company culture. I believe wholeheartedly [Candidate name] may be a strong fit for the position at [company name], and surprise you with how quickly they acclimate and drive success on your team.

A recommendation letter can only say so much, so if you prefer to contact me to discuss anything further regarding [Candidate name] please reach out using the contact information I have provided.

[Closing salutation],

[Your name]

[Your Title | Company name | Professional phone number | Professional email address]

Related: 6 Introduction Email Template Examples (How To Write One)

An Administrative Assistant Letter Of Recommendation Sample

Here is an example recommendation letter you may use as a reference when writing your own:

Dear Ms Jai,

I am honoured to recommend Meera Kumar for an Administrative Assistant position at Rose Corp.

I am Rea Pal, an Administration Manager at Northway United, where I have worked for over fifteen years. When I started working with Meera, they immediately impressed me with their meticulous, dedicated approach to administrative support. They stand out as a high achiever, a team-player and a passionate young professional with great potential to grow in administrative roles.

Meera demonstrated talents in efficient clerical work that quickly made them one of the most valuable members of our team. They kept on task very well in my department and continuously learned how to stay organised while in our office. Compared to peers, Meera displayed a great aptitude for fast-paced work, prioritisation of tasks, problem-solving and working well with customers.

One of my proudest moments involving Meera was when they had been working for Northway United for about a month. Our hiring phase had given a longer shortlist than we expected. To help the hiring team, I tasked Meera with organising the files for each applicant during the interviewing period.

Not only did they acclimate to a new team supremely well, but they also finished half a day's work in a much shorter time. They even developed a coding system that we later implemented as a standard part of the hiring process. As a result, the department we helped ran early when they expected to finish behind schedule. Meera is always happy to take on additional work and experience different tasks on a day-to-day basis.

Not only do Meera's methods stand out to me, but the way they work with co-workers and customers helps the day move along more smoothly. Their upbeat and opportunistic attitude helps keep the department running, while also keeping everyone in high spirits. I believe wholeheartedly Meera is a great fit for the position at Rose Corp and may surprise you with how quickly they acclimate and eventually improve.

A recommendation letter can only say so much, so if you prefer to contact me to discuss anything further regarding Meera, please reach out using the contact information I have provided.

Thank you for your consideration,

Rea Pal

Administration Manager | Northway United | +91-3795-2349 | ReaPal@email.com

Explore more articles