Agile Workflow: A Complete Guide (With Advantages And Tips)

By Indeed Editorial Team

Published 23 September 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

The Agile method enables project managers to adapt to new information and offers many customer satisfaction benefits. Many businesses, including those outside the software industry, may also implement elements of this method to enhance their project development procedures. If you are pursuing a career that may require agile project management, learning more about the Agile method may help you improve your team's performance. In this article, we define Agile workflow, share its core principles, list its benefits and tools and provide tips for using it.

What Is An Agile Workflow?

Agile workflow is a type of workflow in which many individuals with varying specialisations perform distinct tasks to complete a single project. A workflow is a plan that outlines the progression of a project from one team or task to the next. Sprints are groups of tasks that complete a portion of the project at a time. The Agile method prioritises adaptability by reacting to project development-related changes. Many companies in the software industry started using Agile project management, making it popular in recent years.

Related: Agile Vs. Scrum: What Is The Difference? (With FAQs)

Fundamental Principles Of The Agile Method

Here are the four core principles of the Agile method:

Individuals and interactions

Agile is more user-centric than traditional project management techniques. It focuses on observation, analysis and the generation of ideas through interaction with consumers and users. This allows you to create products that provide consumers with solutions and make their lives easier.

Working software

An Agile method facilitates collaboration between a product's users and your team members. This typically involves releasing portions of a project to the public for feedback rather than the entire product. This can foster a sense of collaboration with the audience, encouraging them to like your products. The Agile method facilitates collaboration and teamwork.

Related: 9 Project Management Types For A Project Manager

Collaboration

The Agile method puts a priority on interaction and collaboration over perfection. Instead of waiting until a product is complete to proceed to the next stage of development, it emphasises having working products and improving them continuously. This method emphasises the minimum viable product or the MVP because it supports releasing a product to the market to collect user feedback.

Related: Top Business Analyst Tools For Improving Efficiency

Responsiveness

The last principle of the Agile method is adaptability. This necessitates that team members within the workflow address changes in market trends and consumer requirements. Then, they can adjust the direction of the product to meet consumer demands. They utilise analytics and user consumer metrics to determine consumer responses.

Tools For Agile Method Of Workflow

Here are some tools you can use to organise your workflow:

Trello

Trello is a task management application that emphasises the Kanban method of Agile project management. Kanban encourages visualising your workflow to help identify dependencies and eliminate production bottlenecks. Trello enables you to visualise your workflow by creating boards for each project, on which you can organise the tasks your team has completed or the stage of development for each task. This tool can also assist with task assignment and deadline monitoring. It organises your to-do lists according to entries, allowing you to have multiple entries per task or multiple tasks per board.

Jira

Jira is for both software development issue monitoring and Agile project management. It is configurable for visual Kanban workflows. It also has features that allow you to implement the Scrum method. Scrum is a framework in which team members collaborate to improve a product in response to changing circumstances consistently. You can create scrum boards in Jira which can allow you to monitor sprints for each teammate.

Related: Software Tester Skills: Definition And Examples

ClickUp

ClickUp is a task management tool that provides an overview of all the completed and ongoing tasks and their interdependencies. It enables the use of the Kanban method by visualising the workflow. Along with planning sprints, you can set individual deadlines, reminders and statuses. ClickUp also lets you view your analytics in a centralised location, allowing you to respond to feedback when planning your workflow. It has integrations that can incorporate communications software, such as instant messaging, into your workflow if you use it.

Related: Automation Of Processes (With Definition And Examples)

Tips For Creating An Agile Workflow

Here are some useful tips to help you create a workflow for your team:

Plan out the steps

Create a list of the project's steps to determine the priority of tasks to finish the project. You can then divide these tasks into sprints. Consider the ultimate objective of the organisation and team and use it as a guide to determine the steps important to take to achieve it. Consider collaborating with your team consistently. They may have streamlined their own processes, eliminating steps you can also eliminate from your workflow.

Record repeated processes

When designing a workflow, it is important to allow for innovation while providing a structure for your team to complete tasks on time. Determine when the team completes recurring tasks during development by noting the repeatedly performed tasks. This can provide a framework for your development process, which can then be easy to replicate for every new project.

Calculate the time for each step

Once you and your team agree on the workflow steps, team members can estimate the time required to complete their tasks. These estimates can assist you in determining how to adhere to the schedule. You may set reminders for your teammates regarding these estimates. These workflows may also allow for flexibility.

Visualise with Kanban

Create a visual representation of the steps and overall schedule you have developed. You can utilise the Kanban method by viewing your entire workflow at once. Prefer using distinct forms and attributes to enhance the organisation of your workflow. You can also consider the task category and the time your teammates may require for completing it. Your workflow can have many tasks happening at once. By visualising your workflow, you can identify problems with dependencies and unassigned tasks.

Related: 5 Kanban Interview Questions (With Sample Answers)

Improve the workflow

Your team members can continue to enhance their processes as you develop your workflow from one project to the next. This is an advantage of the scrum method, and it may be necessary for you to improve the workflow as you collaborate. After planning and visualising all the steps, you may discover that you can eliminate redundancies or tasks that you believe were interdependent but are actually independent. You can also incorporate analytics into your workflow.

For instance, one of your teammates initially estimated that it might take them four hours to complete quality assurance tests, but your analytics indicate that they consistently complete the tests in three hours. You can then modify your workflow accordingly to reflect the time required more accurately. As you update times and dependencies, you can continue to monitor your workflow for potential issues by visualising them. Consider providing your team with updates and changes to enhance the workflow effectively.

Advantages Of The Agile Method

Here are some advantages of using the Agile method of workflow:

Enhanced quality

The non-linear nature of an Agile method allows you to test a product's portion as soon as its sprint is complete, rather than waiting for the completion of the entire product. This means that testing occurs continuously at each stage of product development. Workflow can improve product quality by testing each task as a standalone product. Instead of all at once, testers can find more bugs and apply fixes consistently. This structure of testing and releasing products can deliver higher-quality, consumer-centric products.

Employee satisfaction

An Agile method encourages active participation from every team member. As employees complete distinct tasks, they are accountable for the quality of their work. To create a cohesive product when working independently, developers can communicate with one another to foster an open and innovative environment. Employees can also work on multiple mini-processes. This type of workflow can increase employee satisfaction because of its autonomy.

Earlier issue identification

Testing every process of your product or service is an effective method for identifying hidden flaws in the product. As early as you identify the issues and resolve them, the easier the development process can be. Identifying these issues can also save costs during other sales process stages.

Regular feedback

Integrating analytics into your workflow is essential to the Agile method. The team continuously receives user feedback informing the company about how consumers use its products. A workflow enables incorporating customer feedback into the current product, enhancing customer satisfaction without adding to the workload. Customers' requirements can meet in real-time, increasing the likelihood of the project's success.

Clear visibility

Agile methodology can also give you a better insight into how the product evolves and grows as you share it at each stage. This provides complete transparency to your clients and teammates. Through collaboration, you can consistently share project updates with your team and adjust the workflow to reflect the changes, increasing team visibility effectively.

Delivery times

An Agile project has a deadline, even when delivering small deliverables to the client or consumers continuously. Though sending small portions of the project over time can help you meet deadlines while allowing your team to innovate. Delivering smaller tasks once completed can be often simpler to coordinate than delivering the entire project at once.

Please note that none of the companies, institutions or organisations mentioned in this article are associated with Indeed.

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