Bank Employee Resignation Letter (With Template and Example)

By Indeed Editorial Team

Published 3 July 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Submitting a formal resignation letter is a standard protocol for bank employees before they leave their job voluntarily. The resignation letter serves as documentation of your decision to leave the employment. Learning how to write a resignation letter allows you to end your employment while maintaining a cordial relationship with your colleagues and employer. In this article, we discuss what to include in your bank employee resignation letter and also share professional templates and samples that you can use.

How To Write A Bank Employee Resignation Letter

You can use these steps to write a professional bank employee resignation letter to submit to your manager before you quit your bank job:

1. Include a header

Like a cover letter and resume, resignation letters contain a header that provides crucial information about the person writing the letter. The header of the letter includes the following information:

  • Full name of the sender

  • Job title

  • Location

  • Contact number

  • Email address

  • Date

Example:

Harsha Prathik
Bank teller
Modern Bank, Chennai
+91 98765 43210
harsha.prathik@hmail.com
10th May 2022

Related: 10 Steps To Resign From A Job (With Tips To Quit Gracefully)

2. Start the letter with an opening salutation

Bank employees usually submit their resignation letters to their immediate manager. Sometimes, banks require employees to provide a formal resignation letter to the human resources (HR) department or senior manager. Check with your manager to find out the correct procedure at your place of employment and address the letter to the concerned person.

Here are a few examples:

  • Dear Mr Kumar,

  • Respected Ms Janessa,

  • Dear Sir/Madam,

3. Specify the reason for resignation in the first paragraph

Once you have finished addressing the person you are writing to, the next step is to set the agenda of the letter. You can avoid mentioning the reason for resignation if you do not wish to reveal it. If you would like to state the reason for your decision, you can specify it briefly without giving the full details. Here are a few examples to begin the resignation letter:

  • It is with regret that I am informing you of my resignation from ...

  • I am writing this letter to let you know I am resigning from my post as [job title] at [bank name].

  • Kindly accept this note as my formal resignation.

4. Specify your last day of work

While it is standard practice to provide two weeks' notice, your employer might have different requirements. Check with your HR team or refer to the employee manual to determine your last date of work after calculating the notice period. Once you get this information, list the date and day as your final working day at the bank. Here are a few examples:

  • As per my contract, my last day of work is ...

  • My last work day is 10th June 2022, effective two weeks from today.

Related: All You Need To Know About Notice Period For Resignation

5. Express your gratitude

It is professional to quit on a positive note and maintain healthy relationships with previous employers and colleagues. You can use the second paragraph of the resignation letter to express your gratitude to your employer and explain your journey as an employee. Writing a couple of sentences explaining your time at the bank and your gratitude to your teammates, manager and the organisation can help in a peaceful transition.

Example:

I am grateful for all the support and guidance you gave me during my time here and am highly thankful for all the incredible experiences and professional skills I have gained during my tenure. It has been a sincere pleasure being part of the team and I appreciate the various learning opportunities.

Related: How To Write A Thank-You Message For A Mentor (With Samples)

6. Include the next steps

Include any other information that you wish the recipient to be aware of regarding your transition. Usually, employees work out these details with their manager in-person. So, you can provide a brief description stating that you are ready to help make the transition as smooth as possible. Conclude the letter by offering your best wishes.

Example:

During my remaining time with the bank, I ensure I will complete all my current work and projects. Please let me know how I can help during the transition and I can also offer guidance and training to my replacement. Thank you for understanding and best wishes to the team. I hope we can continue to stay in touch. You can reach out to me at +91 99999 11111 or shiela.prathik@cmail.com for any help in the future.

7. Finish with a closing salutation

Finish the resignation letter with an appropriate closing salutation, followed by your signature. If you are sending the letter digitally via email, include a scanned image of your physical signature to make it appear professional. Here are a few examples of closing salutations:

  • Regards,

  • With gratitude,

  • Yours sincerely,

  • Sincerely,

Tips For Writing A Professional Resignation Letter For Bank Employees

Here are a few points to keep in mind while writing a formal resignation letter when resigning from your bank job:

  • Keep it concise. Keep the resignation letter brief by stating the position you are resigning from and your last working day. It is okay to not mention the name of your next employer or the reason for quitting. You can share this information with your employer during other discussions.

  • Remain positive. Regardless of why you are quitting, it is always a good idea to keep the letter positive and professional. Avoid mentioning any negative criticism about your colleagues or manager. Aim to quit on positive terms as it helps in building your professional network and can aid in future career advancement.

  • Deliver the letter in person. It is always a good practice to meet your manager in person, discuss your intention to resign and deliver the letter in person. If you work remotely, you can send an email with the subject line Resignation - [Your name].

Related: How To Write A Resignation Letter For Personal Reasons

Bank Resignation Letter Template

Here is a sample resignation template that you can customise based on your circumstances:

[Name]
[Job title]
[Bank name]
Dear [Manager's name],
I am writing this letter to inform you I am resigning from my post of [job title] at [bank name]. Please accept this as my formal notice of resignation. I intend to serve my full notice period and my last working day would be [mention your last day].
I am extremely grateful for the valuable experience and skills I have acquired during my tenure with [bank name]. I will extend my help in selecting and training a suitable replacement and transfer my responsibilities, if you so desire. I wish the team and the bank continued success. You can reach me at [mobile number] or [email address] for any further discussions.
Yours sincerely,
[Signature]
[Name]

Example Resignation Letters For Bank Employees

You can use the following resignation letters as inspiration for writing your own:

Resignation due to relocation

Here is an example you may use if you are leaving a role because you are relocating:

Dear Mr Abishek,

I am writing this letter to let you know I am resigning from the position of Loan Officer at Sotak Bank. I am relocating to Chennai in a few months and hope that you accept this letter as my official notice of resignation. I will serve my three weeks' notice period and can extend it by a couple of weeks if required. My last day of work will be 15th June 2022.
I am grateful for the valuable experience and skills I gained during my tenure as a loan officer at Sotak Bank.

I would like to apologise in advance for any inconvenience caused because of my resignation. I will continue working as usual during my notice period and ensure a seamless transition of the customers under my profile to my replacement candidate. If you would like to discuss these matters with me, you can reach out to me at +91 98765 43210 or sneha.raj@cmail.com. Thanking you again.

Yours sincerely,

Sneha Raj
Loan Officer
Sotak Bank

Resignation Due To Returning To School

Here is an example showing how a professional might resign to return to school:

Dear Ms Johncy,

It is with great sadness that I offer my resignation as an assistant bank teller at SVI Bank. I believe that enhancing my formal educational qualifications can help me move ahead in my career as a bank officer. I have planned to pursue an MBA degree in Banking Operations and I am considering taking a two-year break from my professional career to pursue my higher education.

Your guidance and support over the last two years have been invaluable to me. I have learned a great deal as part of your team. I wish you the best of success in all your future endeavours. I am ready to serve my two-week notice period if you require. You can always reach out to me at gugan.mehta@cmail.com for any further discussions, now or in the future.

Sincerely yours,

Gugan Mehta
Assistant bank teller
SVI Bank

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