List Of 17 Best Email Clients (With Tips To Choose One)

By Indeed Editorial Team

Published 6 July 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

If you want to improve the efficiency of your email usage, it is helpful to review the available email clients. Some of the best email clients do not require you to change email addresses and act as a service to streamline existing emails. Learning about the various available email clients and how they function can help you choose what suits your business and make you more productive at work. In this article, we list the best email clients with their special features and share tips to help you choose one that suits your requirements.

What Are Email Clients?

An email client is a desktop application that can manage your email and connections. They can manage a single email address or combine multiple email addresses into a single inbox for easy access. Desktop email clients are typically more responsive, as they do not route their connection through the browser's server. Most applications also have a mobile counterpart, allowing you access to the most recent information while away from your desk anytime.

Related: How To Write A Formal Email (With Steps And Example)

17 Best Email Clients To Consider

Here are 17 of the best email clients you can review to find which works best for you:

1. Spike

Spike strives to be a flexible email and collaboration platform. It formats emails as text chains to make them easy to follow and allows you to simultaneously chat with your contacts. The application functions to highlight important emails and organise your various inboxes. All these features use encryption to protect your data.

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2. Mailbird

Mailbird is a service for managing multiple email accounts or addresses. This client provides the option for grouping all your emails into a single inbox, along with other features such as speed readers, customisable snooze buttons and attachment searching. It can also integrate with several social media platforms and other storage and communication applications like Slack and Dropbox to centralise your connections and businesses.

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3. eM Client

eM Client assists people who expect to receive a large number of emails during the day. This service works with all major email providers and can also work in the cloud. It has an instant email history search feature and a sidebar that shows your schedule, contact details and email histories for your contacts to help you manage your productivity. Its user interface is almost entirely customisable, allowing you to choose and design the email operating format that best suits your requirements, from placing buttons to the colour scheme you prefer.

4. Mozilla Thunderbird

Thunderbird is an open-source email client that Mozilla has developed to be as user-friendly and efficient as possible. Since it is open-source, it can integrate plugins and extensions from various developers, which you can enable directly from Thunderbird. The service can also help you respond faster by allowing you to create quick reply templates and schedule emails to send at specific times. It also supports end-to-end encryption, ensuring the security of your emails and data.

Related: What Is A Web Application? Definition And How It Works

5. Mailspring

Mailspring aims to provide an intuitive and adaptable service to any user's requirements. It tries to accomplish this through its various support features, including touch and gesture recognition, advanced keyboard shortcuts, an integrated spellchecker, real-time translation and a unified inbox for multiple email accounts. Mailspring uses C++ to run fast, even on older computers and devices. The service also informs you when communicating with contacts by retrieving information and monitoring how recipients respond to emails you send. This client is compatible with almost all major operating systems.

6. Inky

Inky is an email client that focuses more on blocking frauds and spoofing. It employs artificial intelligence (AI) with machine learning to enhance security and prevent fraudulent emails from reaching your inbox. It is also compatible and easy to use with most integrated business platforms.

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7. Airmail

Airmail is a highly customisable email client that allows each user to have a completely unique interface. You can customise it to manage incoming emails and configure additional workflow settings. It also supports multiple accounts, allowing you to combine multiple email addresses into a single inbox. Airmail can work and interact with voice command AI and is compatible with mobile devices and computers.

8. Spark

Spark works to facilitate teamwork via email software and boost productivity. It accomplishes this through team writing capabilities that enable you to collaborate with your email contacts to write drafts, create notes and delegate email tasks. It also allows you to customise your notifications so that you only receive them when you receive emails from known senders, and you can use the progress tracker to manage your time and tasks.

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9. Hiri

Hiri is an application that aims to facilitate business email management and enhance overall productivity. It intends to accomplish this through various productivity-enhancement features, including a clutter remover, reminder alerts and a smart dashboard that displays unread emails and a suggested response time. Hiri also synchronises its calendar with other services, removing the necessity for you to use multiple applications for some basic and important information.

10. The Bat!

The Bat! is an email client that priorities security by using real-time encryption to protect your incoming and outgoing data. When you create an account for the first time, you can set a master password to lock the encryption surrounding your emails and the information you receive. It has various features, including filters, folders and rules for the software to follow, and the entire user interface is also customisable.

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11. Opera Mail

Opera Software developed the email client Opera Mail, which is also an integral part of the Opera web browser. It operates on a single database that maintains an index of all messages and automatically sorts them into multiple access points or views. Messages categorisation is automatic by types, such as mailing lists and messages with attachments. Opera Mail can display both HTML and text. It uses the Presto engine to display the HTML view.

12. Postbox

Postbox tries to be both intuitive and competent. It allows you to organise your emails in tabs, similar to a web browser, so you can easily manage multiple threads. This client also offers an in-app series of tutorial videos to ensure that novices can use all of its features and configurations. It manages extensive files and downloads by integrating your preferred cloud storage service, such as Dropbox and its search settings, which allow you to locate all attachments and files.

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13. TouchMail

TouchMail centralises all of your accounts into one location and features a visually appealing, colour-coded interface that saves you time on email. It is compatible with a touchscreen, keyboard and mouse. It offers various features, including colour-coding messages by sender, browsing messages at a glance and quickly sorting and cleaning up email from the most frequent senders.

14. Zimbra

The software Zimbra aims to transform email into a collaborative workspace. It accomplishes this by adding live chat, videoconferencing, file sharing and screen sharing. It also includes an 'undo send' button and the capacity to restore deleted emails if you ever lose something by mistake. Zimbra is also compatible with almost every major operating system.

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15. Superhuman

Superhuman is a client with the purpose of reinventing email by streamlining the process and accelerating the software. It claims that every action on the client takes less than 100 milliseconds with powerful AI prioritising your emails based on your preferences. Also, it offers extra features, such as the ability to undo a sent message and detect when a recipient has opened your email.

16. ProtonMail

ProtonMail is an open-source, user-friendly, end-to-end encrypted email client. You can create new accounts with no personal information to add a second layer of security without letting your IP address record. This privacy also works on the files and workspaces you associate with your ProtonMail account.

Related: Essential Email Etiquette Rules For Workplace

17. Shift

The email client Shift focuses on making email more productive and engaging. It allows for creating shared workspaces and the management of multiple workflows. Shift developers designed it to be highly integrative and permit collaboration across multiple platforms and extensions. People can also use Shift as a web browser.

Tips For Choosing An Email Client

There are numerous options for email clients, and all provide some specific features. If you are unfamiliar with email clients, you may require assistance determining what constitutes a good email client. Here are some points you can consider when choosing an email client to manage your emails:

  • Customisation

  • Affordability

  • Email productivity

  • App integration

  • Accessibility with and without internet

  • Updated features

Please note that none of the companies, institutions or organisations mentioned in this article are associated with Indeed.

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