How To Write a Memorable Farewell Message

By Indeed Editorial Team

Updated 1 July 2022 | Published 6 June 2021

Updated 1 July 2022

Published 6 June 2021

When you leave a company or a co-worker is about to leave your organisation, a farewell message is a good way to share your best wishes and contact information. A farewell message is an informal parting message that strengthens your existing work relationships over the long-term. Regardless of why you or they may be leaving, a farewell message ensures you leave a lasting impression.

In this article, we discuss why a farewell message is important, tips on how to write one, ways to say goodbye and examples of farewell messages you can use.

Related: How To Write Last Working Day Email (With Examples)

Why is a farewell message important?

A farewell message is important because the last working days after you or a coworker resigns will determine the direction of your relationship for the future. A farewell message is a common courtesy that shows respect and appreciation for your employer and colleagues. For anyone, saying goodbye is a process ridden with emotion. Thus, going through the correct steps helps you leave with dignity and begin the next stage in your career with a sense of fulfillment.

If you are leaving the company, a farewell message is important to maintain professional ties and show gratitude for the opportunities given to you. Giving your colleagues closure will help them stay motivated as they complete any projects you were involved with. Similarly, if it is a colleague who is resigning, a farewell message shows you value them.

Tips on how to write a farewell message

Unlike any other business letter, a farewell message is generally casual and personal. Goodbye emails are usually sent out on your last working day. Use these tips to help you compose your farewell message ahead of time:

1. Inform your supervisor first

If you have decided to leave your job, make sure you have gone through the necessary resignation procedures before writing your farewell message. Going through the correct channels will help you leave on a positive note.

After you have resigned, some companies may have a specific policy on how you should inform your coworkers. Follow any given instructions when deciding when and how to break the news to your colleagues.

Related: Tips and Examples for How to Format a Resignation Letter in India

2. Know your audience

Your relationship with your coworkers and your company culture will determine how you write a farewell message. In India, some companies with a traditional approach may want your message to be formal. New age organisations, on the other hand, maybe more relaxed in their requirements. If this is the case, feel free to add a little personality with common workplace jokes and fun memories.

Consider the relationship you have with your colleagues when deciding on the tone and format of your farewell message. You may choose to write different farewell messages for different audiences. If you have a close working relationship with certain colleagues, your farewell message may be more detailed. Whereas, if a coworker from a different department is leaving, it is best to keep your goodbye message brief.

3. Include your contact details

At the end of your farewell message, include your contact details so that your coworkers can get in touch with you easily. Share your personal email and phone number, and your social media handles, if you think it is appropriate.

4. Keep a positive tone

People resign for different reasons. Think of a farewell message as a peace offering. Being thankful in your goodbye letter will help solidify your professional network, so keep your writing casual and positive. The way you leave makes a great impact on how others remember you. Leaving amicably gives way to good references in your future job hunt too.

Related: What Is a Conscientious Personality?

Way to say farewell to coworkers

Depending on your relationship with your coworkers, your farewell message will take on different forms. Here are a few ideas on ways to say farewell in a work environment:

1. Use a card

A goodbye card is a simple way to show support for your leaving colleague. If you are not sure what to write, cards usually come with a thoughtful message that you can sign.

Typically in an office setting, someone will buy a card on behalf of the whole business for everyone to sign. Usually, this card congratulates the employee and wishes them the best in the future.

You can also give a personal card if you know the individual very well. Similarly, if you are leaving, you may want to sign personal cards for your close peers in the company.

2. Send an email

Send an email to your coworker on their last day to thank them for their support and service. Some human resources departments may send out a mass email to announce their departure. For your farewell email, you can simply send a reply to this email.

If it is your last day with a company, it is customary to send a farewell email. If you are working in a large company, you may want to send a brief thank you message via a mass email and a separate, more detailed email to your close colleagues.

3. Leave a gift

Flowers, chocolates and accessories with your company insignia all make for great parting gifts. A gift is reserved for someone who has made a special contribution to the company, such as a long-serving employee or a colleague you will deeply miss.

Your company might create a small fund where all employees can contribute money towards a gift on behalf of the team. When choosing a gift for a coworker, think about their hobbies and interests or what they will need in their next role.

4. Throw a party

After the business day ends, you may want to host a small social gathering as a farewell gesture when you or a colleague is leaving an organisation.

On a coworker's last day, you can organise a surprise party with their closest friends. The farewell party can be over drinks, dinner or just another company outing.

Sample farewell email when you are leaving

Here is a sample of a farewell email you can send on your last day at a job:

Dear friends and colleagues,

You might have already heard the news, but I wanted to leave you a personal note to say that I have officially resigned from my position as Head of Research and Development. Today is my last working day and I wanted to share with you how much of a joy it has been working at ABC Company.

My five years with the company have never ceased to amaze me. What has made the journey even more special is your unwavering support and commitment to pushing the boundaries of technology. I can genuinely say that I have learned so much from you all.

Thank you for being a team that I can always count on. I will thoroughly miss our lunchtime debates and board game nights. I am extremely lucky to have got to know each one of you, professionally and personally.

As I move onto my next role, I hope to continue to stay in touch. You can reach me via email at nadia@email.com or via phone at +91 1234 567890.

Thank you!

Best Wishes,
Nadia Daswani

Example farewell messages when you are leaving

Here are some example statements you can use when you are leaving the company:

  • *“You have been a strong influence on my professional career. Your work ethic inspires me to be my best every day. I look forward to keeping in touch and let me know if you need anything!”

  • *“I appreciate you allowing me to work here and be a part of the team. I will never forget the experiences I had working here!"

  • *“I will miss the support I have received from the rest of the team throughout my employment. You will all be missed. Good luck!”

  • *“As much as I enjoyed my time with the organisation, I think it is time for me to embark on my next adventure. I included my contact information below, and I look forward to getting updates from you moving forward.”

  • *“I am ready to start the next stage of my career, but I thank you all for giving me the skills and the courage to be the best I can be. Farewell!”

Example farewell messages to a coworker

Here are some example statements you can use when a coworker is leaving your company:

  • *“Congratulations on your new job. Wishing you all the best.”

  • *“Congratulations on a job well done! I know that you are going to thrive in your next role as you are a great employee! Best of luck!"

  • *“I have learned a lot from working with you over the years. Warmest congratulations to you, and best wishes for the future!”

  • *“It was an honour to work with a coworker who was committed to their success and their coworkers. You deserve nothing but the best!”

  • *“We will remember you with warm thoughts and memories. Best wishes to you in the future.”

  • “We wish you the best of luck in the next step of your career.”

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