How To Improve Project Management Skills (With Tips)

By Indeed Editorial Team

Published 5 July 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Project management is an important process that helps a company achieve its goals. It involves working through the given constraints and successfully managing projects to achieve the desired results. If you are considering a career in project management, knowing about different types of project management skills and how to improve them can help you excel in your career. In this article, we discuss how to improve project management skills, explain why these skills are important, list different types of skills and provide some additional tips.

How To Improve Project Management Skills

Follow these steps if you are not sure how to improve project management skills:

1. Complete training and educational courses

You can sign up for training courses or attend seminars, workshops, conferences and webinars to improve your project management abilities. Look for a course on relevant topics. Depending on your skills and experience levels, you can choose a course that covers various aspects of project management or one that offers training in a specific skill you want to develop. You can keep the course materials you receive from these workshops and training sessions and review them when necessary to revise and improve your skills.

2. Effectively manage time

As a project manager, it is important to adopt effective time management strategies to keep track of your time and improve your ability to utilise it in the best way possible. Effective time management helps you set clear objectives and focus on the priority tasks. These strategies also help you manage the time schedules of your team members and monitor the progress of your ongoing projects. You can summarise the daily work and find solutions if you are behind schedule.

3. Obtain feedback

Feedback is excellent for stimulating communication and growth. You can encourage feedback from your team and colleagues to help you improve your project management skills. Since you may be responsible for selecting the team and delegating tasks while managing a project, feedback may help you analyse the situation better. You can also consider asking for feedback upon completion of the project, which can provide you with valuable insights for future projects. Besides feedback from the team, you can also ask for feedback from clients, as it can help you make informed decisions and improve the recommended areas.

4. Use project management software and tools

Consider using technological tools and software systems to better manage the various aspects of your project. Project management solutions help you effectively delegate tasks, track progress, maintain project notes and data and facilitate better collaboration between you and your team. It helps improve productivity through effective schedules and can also assist you in remotely managing the activities of the team. Project management tools may also help you identify potential challenges and mitigate any issues.

5. Research project management practices

There is a range of project management methodologies you can apply depending on the nature of the project, your core competencies and the organisational environment. Researching these practices can help you improve your project management skills and enhance your techniques to execute a project successfully. Some examples of popular project management methodologies include agile, scrum, lean, six sigma and waterfall. A comprehensive understanding of these strategies can help you standardise and organise your work methods and build a positive project management culture.

6. Learn from successful project managers

You can improve your project management skills by closely following other project managers who are well established and successful in their fields. If there are project managers in your company with extensive experience, you may consider consulting them and asking for advice. You can analyse what makes them good project managers, adapt their methods and apply specific best practices to your work. You can also connect and interact with other project managers through professional groups and online social forums.

7. Organise team-building exercises

Team-building exercises are an effective way to develop professional relationships with your team members. They help you improve your competency as a project manager and offer a chance to discover the personal capabilities of your team members. Team building exercises can help improve the collaboration and morale of your team. When individuals on your team naturally get along and understand each other, they are more likely to come up with creative solutions and support your work.

Related: What Does A Project Manager Consultant Do? A Complete Guide

Different Types Of Project Management Skills

Project management skills refer to the abilities necessary to supervise a project on behalf of a company. These abilities involve the expertise you typically require for planning, overseeing and executing projects within the scope of the specific budgets and schedules. Project management skills include a variety of hard skills, soft skills and character traits that you can use to manage the various aspects and processes of a project and help you achieve the desired results. Some examples of project management skills are:

  • Project planning

  • Scheduling and budgeting

  • Task management

  • Risk management

  • Leadership

  • Delegation

  • Time management

  • Communication

  • Research

  • Creativity

  • Critical thinking

  • Diplomacy

  • Attention to detail

  • Flexibility

  • Dynamism

  • Decision making

  • Policy knowledge

  • Work ethic

Related: 9 Project Management Types For A Project Manager

The Importance Of Project Management Skills

Project management skills are important, as they can help you conduct projects in viable, productive ways. These skills help ensure that the project delivers value and achieves its goals. Here are some of the reasons why project management skills are important and why you may consider cultivating them:

  • Helps you provide guidance and leadership that is important to the project

  • Enables you to streamline the various project processes and reduce the complexities involved

  • Improves the collaboration among the teams and departments and ensures efficiency

  • Helps you oversee and manage the project resources

  • Allows you to navigate any challenges during the project and find a resolution

  • Improves your prospects for securing better projects and benefits you at an organisational level

Related: What Are The Objectives Of Project Management? (With Phases)

Additional Tips For Improving Project Management Skills

Mastering project management skills may directly impact your ability to complete projects faster. These abilities help ensure that everyone in the team or department works together to improve the workflow and achieve a common goal. Consider these additional tips to improve your work practices and facilitate effective project management:

  • Accountability: It is important to effectively execute and deliver the work necessary to facilitate project progression. To help ensure the success of a project, you can emphasise the duty of every team member to perform and deliver their tasks promptly and hold them accountable.

  • Delegation: You can delegate tasks to the appropriate people to effectively manage your projects. By identifying the strengths of team members, you can assign tasks to suitable team members.

  • Scheduling: Keep clear and specified schedules that properly convey the deadlines and buffer period to the team members. This helps you track the completed work and provides team members with a clear idea of their tasks and schedules.

  • Feedback: It is important to address errors and oversights by the team members by highlighting these issues and identifying how to avert similar challenges in the future. Having an open communication channel helps increase your accessibility, allowing team members to confidently approach you with any issues.

  • Realistic expectations: Setting achievable and realistic expectations can help you manage your projects effectively. Delivering a successful project requires establishing objective and practical expectations to help you set achievable targets and create awareness among the team about their responsibilities.

  • Review sessions: Organising a review session upon project completion allows you to acknowledge the effort of your team and communicate potential areas for improvement. The review process provides the team with a clearer picture of the project and enables them to analyse their work.

  • Resource acquisition: You may be responsible for organising project resources, including physical and non-physical resources like receipts, notes, spreadsheets and other important project data. You may develop strategies to keep these resources streamlined and easily accessible through digital storage and sharing applications.

Explore more articles