How To Improve Work Efficiency And Become More Productive

By Indeed Editorial Team

Published 8 August 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Work efficiency allows professionals to provide high-quality work using the equivalent amount of resource input. There are several strategies that you can use to improve your efficiency at work. Learning about ways to develop work efficiency can help you work diligently and purposefully towards finishing your tasks. In this article, we explain how to improve work efficiency by providing some effective steps that you can follow.

What Is Work Efficiency?

Work efficiency is the largest amount of successful tasks that you can perform with the least amount of time and effort. Improving your work efficiency can help in increasing your overall productivity. Many employers focus on hiring highly dedicated and efficient candidates. If you are applying for a new role, then learning how to become more productive can be helpful.

Professionals who are already working can also benefit from improving their work efficiency. Efficient professionals often have the ability to make production higher with the least amount of resources. Efficient work may include the completion of projects or achieving the goals of a team. Work efficiency of employees may impact various aspects of a business, and so it is a significant element for profit and growth.

Read more: How To Be Productive: A Complete Guide With Steps And Tips

How To Improve Work Efficiency

Learning how to improve work efficiency can help you become more productive and complete your tasks on time. Here are some effective steps that you can follow to improve your work efficiency:

1. Finish what you start

If you leave a project half completed or unfinished, it may become stressful once you resume the project. Completing a task may give you a feeling of satisfaction and motivation. Before moving on to the next project, complete all the current ones. You can organise a to-do list and arrange tasks based on their priorities. It can help you create an effective action plan and complete the tasks before the deadline.

2. Follow flexible work hours

Flexible work hours can allow you to work according to your preferences and the time when you are the most productive. Many professionals find it easy to work late at night while many find working during the day much easier. When the managers allow employees to choose their working hours, it may give them a feeling of getting recognised. Wherever you are more productive, consider sticking to the work-related tasks, as it may help in improving your overall work efficiency. A great way to implement flexible working hours can be by working remotely.

Read more: Hard Work Vs. Smart Work: Definitions, Comparison And Tips

3. Measure your time

Measuring the time you take to complete each task can help you in evaluating your progress. It may give you an opportunity to implement the required actions to increase your productivity. By measuring your time, you can identify the tasks that take more time to finish. In addition, it may also help analyse if you are spending time on unproductive tasks and save time. Professionals with great time management skills can handle their daily tasks efficiently.

4. Use effective software and tools

Technology can play a significant role in improving your work efficiency and increasing overall productivity. Researching and finding the right tools which you can use to become more productive can be a great way to improve efficiency at the workplace. For example, if you are a programmer, then using a laptop with a modern processor and a good amount of RAM can be helpful.

Consider investing in work management software that allows you to plan, organise and track your tasks effectively. There can also be other tools like grammar checking, project management and remote conferencing software that can help you improve work efficiency depending on your role.

Read more: Nature Of Work Vs. Level Of Work: What Is The Difference?

5. Encourage team building

Improving your communication skills and connecting with other professionals can also help you be more efficient at work. When you collaborate with your team members, you may discover and learn new skills and ideas. You can also participate in team-building activities and improve your teamwork skills. Team building can be a great way to improve the overall work efficiency of an organisation.

6. Create a positive work environment

You can improve your work efficiency by liking your job and being happy at the workplace. Developing a passion for your work can help you become more focused on the tasks or projects and ignore distractions. If you are working remotely, you can modify your workspace by improving the interior lighting.

Creating a positive work environment can help you maintain a healthy balance between your personal and professional life. Choosing a positive work environment can also help you encourage motivation. Many professionals working in an office space add personal items like plants or family photos to create a relaxing work environment.

Read more: How To Stop Procrastinating At Work (With Helpful Tips)

7. Commit to deadlines

Finding measures which can help you in meeting your deadlines can be helpful in improving work efficiency. You can be aware of deadlines by writing them in a planner and using it as a reminder. Using tools like project tracker software can also help you in completing tasks on time. You can follow the project timeline and implement effective measures to meet deadlines. You may use your organisation, flexibility and time management skills to finish tasks on time.

8. Establish realistic goals

Establishing realistic goals can be very helpful in improving your work efficiency. Defining your goals can help you know what your priorities are. Clearly define your goals and work accordingly to increase productivity. You can use the SMART method to establish goals. SMART stands for specific, measurable, achievable, relevant and timely. With the help of this method, you can identify your goals and set priorities. Establishing goals can also help in measuring the overall progress of a team.

Read more: 20 People Skills To Use In The Workplace And Include On A Resume

9. Ask for feedback

Asking for feedback from your team leaders and managers can be a great way to improve your skills. Feedback can help you to discover your areas for improvement. It may also give you an opportunity to devise and implement new strategies for better productivity.

Many managers or leaders support and help professionals to perform better. You can ask them for feedback and improve your work efficiency. Communicating with your seniors in a one-on-one meeting can give you the space and freedom to speak freely about your projects and workplace habits.

Read more: 20 Effective Tips For Working From Home During A Pandemic

10. Minimise interruptions

Eliminating distractions can be helpful in improving work efficiency. You can find a workplace that is quiet and has minimum interruptions. A workplace without unwanted interruptions can minimise the chances of getting distracted from work. It can also directly help you focus, deliver efficient work and increase the overall productivity of the team.

Consider focusing on one assignment at a time and completing it on time. Many job roles involve multiple duties and responsibilities. Improving your multitasking skills and ability to concentrate can help you increase the quality and quantity of work.

Read more: 12 Simple Ways To Save Time And Accomplish More Daily

11. Improve your skills

Another way to enhance your work efficiency can be by improving existing skills and learning new ones. For example, a well-trained and skilled gardener can monitor the health of plants more efficiently. You can pursue certification courses to improve your skills. Many organisations also train employees and help them become more efficient. Joining such training programmes or attending workshops can also help you improve your existing skills.

When you gain proficiency in a certain skill set, you can perform related tasks efficiently. Skilled professionals can effectively contribute to the success and growth of the organisation. Some methods to improve and learn skills include certification courses, training workshops, conferences and individual coaching.

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