How To Introduce Yourself In A Meeting (With Examples)
Updated 30 September 2022
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During a professional meeting, you may receive the opportunity to introduce yourself to other attendees. Whether you are speaking to a potential employer or a new team, it is important to develop strategies so that you can create a positive impression with your introduction. Learning more about meeting introductions and strategies for giving effective ones can help you minimise your nerves and prepare for an engaging and relevant greeting. In this article, we describe how to introduce yourself in a meeting and provide some examples to help you prepare better for your next introduction in a workplace or professional setting.
How To Introduce Yourself In A Meeting
Follow these steps if you are not sure how to introduce yourself in a meeting effectively:
1. Offer basic information
Begin your introduction by offering necessary biographical information about yourself. This can include your name, your position and the reason that you are attending the meeting. While this can offer a positive first impression, it can also inform guests about your intentions and identity. Clearly describing this basic data can help coworkers, employers or other meeting attendees easily remember you and recognise you throughout the meeting if they have not met you before. It can also help them identify you by your name if you have not interacted in person previously.
Related: Common Business Communication Skills And Their Importance
2. Describe your background
After providing basic information, you can begin describing your professional background. The information you include can depend on the type of meeting and attendees, but it is advisable to include any information about your career path and the reason you are introducing yourself, in terms of qualification or position or both. This can include your education, training, professional experience and achievements. You can also describe any specific skills that uniquely qualify you for a position. If you have the resources and time, you can show your relevant skills by demonstrating a sample from a portfolio of previous work.
Related: Self-Introduction Sample: Overview, How To And Tips
3. Share your goals for the meeting
Your introduction can also include anything that you want to achieve throughout the meeting. If you are meeting a team for the first time, you may simply want to speak with your colleagues to get to know them. You can express excitement for the opportunity to bond as a team. If there is another specific purpose of the meeting, like discussing a concern or creating a policy, you can describe how you plan to lead the group through the task.
Related: How To Set And Achieve Long-Term Goals (With Examples)
4. Be available for questions
As your introduction may be brief, you can leave room for meeting attendees to ask questions regarding information you did not provide or address. This can also immediately make a meeting feel collaborative and begin a fruitful discussion. While attendees may not always have questions, demonstrating your ability can show that you are eager and confident to discuss your goals and qualifications in more detail.
5. Express your personality
While you may want to remain professional throughout your introduction, you can also describe your personality and professional approach. If you are genuinely excited about a meeting or new role, you can authentically articulate your opinion. As long as you focus on the content of your introduction, you can add some elements of humour, keeping in mind that you are speaking in a professional space. When you create an introduction, try to use an authentic voice and tone and apply word choices that mimic your regular speech patterns.
6. Consider your body language
Another aspect of your introduction that can inform attendees about your personality and dedication to your role is your body language. Try to maintain an appropriate amount of eye contact across all attendees as too much eye contact can come across as intimidating, while too little can seem disrespectful. Stand tall and straight to appear professional and confident.
If a meeting attendee asks a question or makes a point, try to nod your head or lean forward slightly to show that you are listening intently. If you feel comfortable, using hand gestures can help you emphasise important points within your introduction.
7. Dress professionally
The way that you dress can influence how a team perceives you in the same way as your body language or way of speaking. Consider wearing professional and ironed clothes that show how you find the meeting to be important. This can include business professional options like suits or blazers. While the level of professionalism required of your attire can depend on your industry, try to dress in a more polished manner than you do normally. This can create a positive impression and help you feel confident.
While you may want to dress professionally, you can also select clothing options that make you feel comfortable to minimise distractions or discomfort as you present. Consider selecting articles of clothing that you have worn before to eliminate the chances of surprises. If you are unsure how to dress, speak to a colleague or whoever is running or organising the meeting to learn more about regular clothing requirements.
8. Practise your introduction
Before giving your introduction, practise it several times to help you feel more confident as you speak. You can use notecards or other aids to help you remember key talking points, but try to minimise time spent reading so that you can offer an engaging performance. Sometimes, introductions may be more natural and less structured, but you can still create a rough outline of the information you want to include.
If you are unsure about your public speaking abilities, practise giving your introduction in front of an audience of trusted friends or family members. This audience can also offer you any feedback on strengths and areas for improvement within your speech. Reading your document many times can familiarise you with the content so that you can confidently present it during the meeting.
Related: What Are Essential Oratory Skills? (And How To Improve Them)
9. Remember that your introduction is only the beginning
Introductions can be an extremely important way to ensure fostering professional relationships with employers, colleagues, supervisors, clients or mentors. As you introduce yourself, remember that you may have several other chances to connect with others if you feel you missed opportunities within your introduction. Try to provide the context to begin a mutually beneficial relationship rather than providing all your knowledge and understanding within a short time frame. If you miss any information, you can also trust that attendees may ask you additional questions later, if required.
Meeting Introduction Examples
Look over these sample introductions to help prepare your own greeting:
For a new team
Sometimes, you may introduce yourself to a new team. During this meeting, many of the people you interact with may be strangers. As many people may not be familiar with you, provide basic biographical information along with your role on the team. You can also briefly describe your goals or hopes for the project.
Example: "Hello, my name is Janhavi Saha, and I am the new project manager for your team. After completing my education in project management, I have earned over 10 years of experience managing construction projects. I am excited to get to know everyone and begin optimising efficiency and creative thinking strategies for this project."
For a potential employer
Whether you meet with a potential employer through an interview or networking event, it is important to make a strong first impression with your introduction. This can help a hiring manager remember you and your qualifications as they attempt to fill an empty role. As you may have time constraints, try to describe your qualifications and why you may be a good fit for a position concisely. You can also offer a resume or contact method so that they can reach out to you in the future.
Example: "My name is Jay Ray, and I am a current student at the Franklin Western Technical Institute. Soon I plan to enter the technology field, and I am very excited about the possibility of working with your organisation, East Town Tech. May I provide you with my resume in case any positions are open in the future?"
Related: Helpful Tips To Breeze Through Self-Introduction For Interview
For a virtual meeting
Though you can use similar strategies to introduce yourself in a virtual meeting, you may want to focus on some aspects to enhance your impression making abilities. To connect with listeners in person, make your introduction clear and engaging. You can also focus on questions listeners may have to promote discussion. If possible, you can use the visual element of your virtual meeting platform to provide more information about you and your skills.
Example: "Hello everyone. My name is Jitendra Sharma, and I am the new graphic designer for this project. If you look at my screen, you can see a sample of some of my work. You may also see how I focus on bright, bold colours and fonts, which I am excited to implement into your branding. Do you have questions about me or my work?"
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