How To Write Last Working Day Email (With Examples)

By Indeed Editorial Team

Updated 15 June 2022 | Published 15 December 2020

Updated 15 June 2022

Published 15 December 2020

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Parting ways is a hard choice, and it takes courage to change your professional course. You might have reasons for leaving a company or an organisation, but writing a good farewell note will help you to maintain a cordial relationship with your former employee and co-workers. A perfect way of retaining that friendly relationship is by crafting a last working day email to your colleagues.

Moreover, maintaining a professional relationship with your former colleagues can benefit you in future. Networking is a powerful tool that helps both job seekers and employees to attain greater height in their chosen career. So, it is imperative that you maintain the connection with your formal employer even after moving on to your new profession.

In this article, we will discuss how to write a last working day email and also give samples to help you craft your email.

What Is A Last Working Day Email?

A last working day email is a farewell message written to your co-workers, boss or employees notifying them about your exit from the company or organisation. It is an email which highlights your experience working in the place and any other details that you wish to include. You usually compose this email after you have given a formal notice or have resigned from the company or organisation.

To whom can you send a last working day email?

While sending the last working day email, you can structure the email according to the receiver. Here is the required classification:

  • Your team: if you worked with a team, you could use a group email to communicate your exit.

  • Your co-workers: You can also use a group email for co-workers who were not in your team.

  • Your boss: Sending a personal farewell email to your boss ensures a positive farewell experience. However, you can also include your boss in the group email if you feel that a personal farewell email is unnecessary.

  • Your employees: If you have a single employee, you can write to the person directly. However, you can make use of a group email in a scenario where you worked with a group of employees.

  • Special colleagues: If a person made a positive impact on you when you were working in the company, you could send a personal last working day email to that person.

Related: Thank You Messages for Boss: Tips and Examples

How To Write A Last Working Day Email?

Writing a memorable last working day email is a part of a good work ethic and professional etiquette. It is a simple letter used to maintain your relationship with your co-workers. The following tips will help you to write your own:

1. Keep it brief and normal

While addressing your co-workers, boss or your employees, keep the language clear and concise. It helps if you write in a way that your words will express your feelings to anyone reading the email. Usually, you can use a few lines and talk about your experience while working with them and appreciate them for the cordial relationship you had while working with them. Try to avoid drawing personal issues. Instead, use the opportunity to talk about the positive impacts that the individuals made on your life.

2. Check with your manager

You might want to check with your manager and confirm that your departure has been announced before sending your last working day email. It will prevent an uncomfortable situation in front of your co-workers or boss.

3. Preparing the subject line

Crafting an excellent subject line that will express your thoughts in the right way to your co-workers or employees can be a unique task, and it is crucial that you get it right. It helps if your subject email is straightforward. However, your subject line will depend on who you are addressing in the email. Few examples of unique subjects line include, "Saying goodbyes is never easy", "Moving on", or "Keeping in touch."

4. Include your contact details

One of the important reasons for writing a last working day email is to provide your contact information to your colleagues. You will not have access to your company's personal email. Therefore, you have to provide them with your contact information such as your email or phone number so that they can keep in touch with you effectively.

5. Send your email a day or two before you leave

Composing your email in advance can distract you from your work. Wait for your last day before sending such an email. However, if you are reaching out to clients or vendors, you might have to notify them earlier.

6. Personalise the body

When you are writing a last working day email, talk about the pleasant moments you shared with your colleagues. You can start by mentioning the names of your colleagues and recalling the occasions when you had spent some delightful time with them. However, avoid excessive emotions in your email and try to keep it professional.

7. Send a separate email to your boss

We all encounter a different set of bosses at work. Some of them may be friendlier than others. However, it is essential that you write to your boss or manager separately regardless of your experience. You can talk about the impacts your boss made in your professional life. Use the opportunity to express the beautiful moments you had while working together.

8. Keep a balanced approach

Regardless of your feelings, always maintain a balanced approach. Avoid words that will criticise your company, phrases that will tarnish the company's image or expressions that will bring resentment from your colleagues. Be humble while writing your email to avoid criticism or unfavourable sentiments.

Related: How To Write a Professional Email: A Complete Guide

Last Working Day Email Samples

Here are four samples of some typical last working day emails:

Sample 1: Last working day email to your boss or manager

Hello (person's name),

There are not enough words for me to express my gratitude for all the things I learned from you all these years. It was a pleasure having you as my team. Your work on (project name) was exceptional and provided a great deal of inspiration to me.

Also, I want to thank you for taking your valuable time to give feedback on my performance. I really appreciate it.

As I take on my next challenge in life, I wish to let you know that I will be grateful for having the opportunity to work with you. However, I hope that our paths cross again in the future. But until then, please keep in touch! My personal email is (your email address), and my phone number is (your phone number).

Sincerely,

(your name)

Sample 2: Last working day email to a team

Dear team,

As you all know, my last day at Bonny Global is tomorrow, September 4.

It has been a pleasure working with you all these years. Even though I am happy with my next challenge, I will forever miss working with each of you. I will never forget the great moments we have had brainstorming and collaborating on different projects.

Thank you all for giving me your wholesome support during our working days. I am always available for a coffee or brunch in town. Contact me anytime via (email). You can also connect with me via LinkedIn (your LinkedIn URL).

I look forward to seeing you all someday.

Best regards,

(your name)

Sample 3: Last working day email to co-workers

To my fantastic team at Bonny Global,

As you all might have heard, my last day with the company is tomorrow, September 4.

But before I take a bow, I want to use this opportunity to appreciate you all for all your help and support during our working days. I enjoyed working with you people in this fantastic company. Bonny global is a prestigious company, and I feel fortunate to have been part of this company for these past few years. It has been my pleasure working with you people, and I wish you all the best in your future endeavours.

You can always reach me anytime on my personal email (your email).

I look forward to meeting you all one day.

All the best,

(your name)

Sample 4: Last working day email to client or vendor

Dear Oval Empire,

I am reaching out to let you know that my last working day with Oval Empire is on December 31.

I want to let you know how much I cherish working with you all these years. It had been a pleasure knowing you from the beginning.

I will be working on sorting out a few things over the next few weeks, so feel free to reach out if you have any issues or requests.

If you can not contact me for some reason, you can always reach out to Mary. She is more than qualified for the role. I believe that she is capable of handling the work in my absence. She is CC'd on this email and will be with you next week.

I wish you and your firm all the best,

Sincerely,

(your name)

Related:
  • Resignation Letter Due to a Career Change (With Samples)
  • Thank You Message For Colleagues: Writing Tips And Examples
  • Retirement Wishes For Your Colleague (With Tips And Samples)
  • How To End an Email (With Tips, Steps and Examples)

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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