9 Organisational Skills For Teachers (With Tips To Improve)

By Indeed Editorial Team

Updated 8 December 2022

Published 11 May 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Teachers can work with multiple classrooms, manage timetables and guide students in learning activities. Organisational skills help teachers meet deadlines and allocate sufficient time for different tasks, such as designing tests or resolving common doubts students may have. Learning how teachers can benefit from organisational skills can prepare you for multi-tasking between educating students through classroom lectures and creating reports to evaluate their progress. In this article, we discuss organisational skills teachers can use and list ways they can enhance this skill set.

Why Are Organisational Skills For Teachers Important?

Organisational skills for teachers are important because they may improve their time management and student-teacher feedback process. Once you attempt to distribute work based on capabilities and availability, plan schedules and handle projects efficiently, your student management process can help improve your teaching standards.

If you organise your work, you can invest time in understanding your students better and educating them as per their learning needs. Such skills enable you to use resources and tools which track time spent on tasks and provide progress reports and process-change recommendations. As a teacher, organisational skills may increase your chances of getting a promotion.

Related: 10 Common Teacher Interview Questions And Answers

9 Essential Organisational Skills For Teaching

Classroom and curriculum organisation can improve the quality of education students receive. Here are nine essential organisational skills teachers can use in the classroom:

1. Creating lecture plans

Teachers can create a schedule to decide how they distribute time in a classroom session. This helps cover topics with a systematic approach and simplifies the learning process for students. Creating lecture plans involves developing a flow of topics, making it easier to explain the key concept of the lesson. A well-structured lecture plan typically reserves the last quarter of a class for answering queries by the students.

2. Delegating tasks

Teachers can save time and increase their classroom efficiency by delegating tasks. Whether you assign a student to take classroom attendance each morning or you request laboratory attendants to prepare the equipment before a session, delegating tasks is an essential skill to ensure an organised education system. Provided you choose suitable experts to handle the tasks not demanding much of your attention, you get the opportunity to focus on activities that directly impact the learning experience of students. Once you identify your delegation system, you might find it easier to organise yourself at work.

Related: Teacher Careers: Job Roles With Salaries And Duties

3. Deciding and meeting deadlines

An essential aspect of organisation skills is deciding logical deadlines based on everyone's availability and establishing a system that guarantees meeting the deadlines. Being aware of due dates often allows teachers to plan their calendars in advance and complete their work with quality and professionalism. As their responsibilities include guiding and educating children, this skill becomes important for setting reasonable deadlines students can meet. A clear set of expectations and a sufficient notice period may also complement a deadline, making sure the end product is perfect and ready for submission.

4. Handling projects

Many teachers manage several projects or classes simultaneously, especially if they teach students multiple subjects across different grades. They may handle different notes, presentations and class lessons. They can benefit by organising their digital or physical documentation in a single place, with a backup. This organisational skill might enable teachers to finish multiple projects in a quicker duration while achieving the desired project outcome.

5. Communicating clearly

As teachers often communicate with department heads, students and parents, clearly transferring messages can help them stay organised. If your written notes and verbal communication are well-structured, you can communicate more effectively. Similarly, you can check in with students effectively to assess their knowledge of certain material. Such check-ups on students inform you of their academic progress and let you make relevant modifications to your teaching style or lesson plans.

Related: How To Become A Teacher: Steps And Additional Tips

6. Solving problems quickly

Another beneficial organisational skill is solving problems quickly and avoiding any situations that halt a teacher's task. The problem can be because of mistakes in a teacher's notes, unexpected curriculum changes or even common difficulties many students face in some subjects. Recognising such issues and quickly suggesting solutions to re-initiate a task may assist a teacher in maintaining decorum. Teachers skilled at problem-solving can save ample time during lectures, mainly by providing on-the-spot references, resources or explanations to resolve an issue.

7. Making intelligent decisions

Teachers frequently make decisions during classroom instruction. For example, if the lesson is taking longer than expected, they might have to decide what part to cut to ensure class ends on time.

Usually, they compare the positives and negatives of a decision and choose an option that provides better output. Teachers who are ready with alternate backup plans for challenging decisions also play an essential role in critical decision-making situations. This organisational skill may require analytical thinking and accurately predicting outcomes several times a day.

8. Requesting acknowledgements

Some teachers face issues with organising their schedules and guiding students through a set of assignments or learning materials, mainly because of unacknowledged communication from their team members. Requesting acknowledgements for all your emails, classroom announcements and staffroom decisions typically improves organisation skills as you become confident of the responsible individuals completing their work. This helps you prepare in advance while designing question papers and distributing notes that students may require. Further, asking for acknowledgements can be similar to receiving commitments and giving the individual a stronger motive to meet the requirements of the message.

9. Using task lists

A comprehensive and self-explanatory task list improves a teacher's ability to finish everyday classroom and staffroom responsibilities. On your list, include briefs, resources for references, templates, deadlines and additional details which provide clarity on your daily tasks. Automating these sheets to alert you in case of a missed or altered deadline can prevent any disorganisation and also enhance your efficiency. If you contribute to multiple departments or subjects as a teacher, adding markers for tasks types based on categories may make coordinating between several projects more manageable.

Related: How To Become A Teacher Assistant (With Skills And FAQs)

How To Improve Your Organisation Skills As A Teacher

Here are a few habits you can incorporate to improve your organisational skills as a teacher:

  1. Design your lessons carefully. Creating sub-topic plans for every lesson you teach your class can increase the amount of information students retain. Keep this material organised and review it regularly to make improvements for the future.

  2. Establish rules for organisation. Develop a classroom environment that promotes organisation by using guidelines about seating arrangements, punctuality and teaching equipment. Asking your students to stay prepared with the assigned chapter page and keep their homework ready may help foster this organisation-based attitude.

  3. Create templates. As teachers may require creating several outlines for lesson plans, semester-wise attendance sheets and report cards denoting a student's process, keeping templates handy might reduce the time spent on developing new documents each time. Try creating templates for all your regular tasks which require restructuring or filling in data related to grades, attendance and additional remarks.

  4. Focus on classroom management. Keeping your students aware of the course and the milestones they achieve periodically might allow them to manage extracurricular and classroom activities in a balanced manner. Installing progress-tracking charts and student performance calendars can significantly improve your classroom organisational skills.

  5. Assess students regularly. Assessing the mentality and educational approach of your students may reveal profitable changes you can make to your organisational strategies. For example, if students understand better through labelled pictures as compared to long-form textual content in chapters, teachers can revise the content to include more visuals.

  6. Begin prioritising work. Teachers can stay organised by prioritising activities according to their importance. Keeping reminders for high-priority tasks also ensures you meet your commitments and allow your team members to stay on track.

  7. Remove unnecessary materials: Getting rid of any clutter, like unwanted notes, printouts or unnecessary office equipment, might let you focus on teaching. Stay conscious of items or documents which distract you from keeping your workspace organised.

  8. Monitor classroom organisation. Establishing rules for classroom organisation is only effective when you monitor how accurately are the students following your guidelines. Getting into the habit of reviewing classroom setups and the workload distribution can enhance your organisation skills as a teacher.

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