How To Write A Resignation Letter For Personal Reasons
Updated 8 December 2022
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A resignation letter is an important document to write to your manager when you decide to leave your job. Even if you must leave on short notice for personal reasons, you should still submit a formal notice of resignation to your employer out of courtesy to them. Knowing how to craft a resignation letter for personal reasons is important for maintaining a good relationship with your formal employers.
In this article, we will discuss how to write a resignation letter for personal reasons, explain what it means to resign for personal reasons and provide some examples of such letters.
Related: Simple Resignation Letter: How to, Tips and Example
Steps To Writing A Resignation Letter For Personal Reasons
Use these ten steps when writing your resignation letter for personal reasons:
1. Include your name and address
Start your resignation letter by providing your name and address. If you want, you can even share your email address and phone number.
234 Whitefield Colony,
2. Include the date of resignation
In the next line, mention the date in [Month Date, Year] format. It is the date on which you intend to send the letter to the HR department and your manager. This date serves as your date of resignation.
3. Include the employer's details
You address the letter either to your manager or to the HR executive. So, it is important to mention the name of the person you are sending your resignation letter to. You can also include your company's name and its full address.
MNC Leather Enterprise
5th Avenue Park Street
4. Include a salutation
Start your letter with a salutation or a formal greeting. You should include the name of the recipient. You can use words like Hello [Name] or Dear [Name]. Some examples of formal titles are Ms, Mr or Mrs.
Mr Devashish or Ms Kajal
5. Write a clear statement expressing your intention to resign
It is important to clearly state that you are writing the letter to state your intent to resign from your current job title. As you are resigning for personal reasons, it is not necessary to explain the reason for leaving the job. You can simply write, “I am resigning for personal reasons which I do not wish to disclose.” However, if you want you can mention your reason for leaving, without providing too much information, for instance, “I am resigning due to an illness that requires all my time.”
Example: Please consider this letter as my formal resignation letter from the post of Mathematics Teacher from Vivekananda School. I am resigning due to an unprecedented family illness that requires immediate attention.
6. Mention the last day of employment
Many positions may require you to complete a one-month notice period. The notice period may vary depending on your job role and the organisation's policy. So, it is best to go through the organisation's policy and reread your job offer letter to know how much notice period you have to serve. Make sure that you mention the last day of employment either in the first or second line of your letter.
Example: My last working day would be Wednesday, March 10, one month from today.
Related: All You Need to Know About Notice Period for Resignation
7. Include a statement of gratitude
Irrespective of how you felt working with your manager and organisation, it is always good to end things on a positive note. So, include one or two sentences expressing your gratitude for the opportunities and growth you received throughout your employment.
Example: I would like to thank the entire team for all the great opportunities I have had while working for this team. I enjoyed working here and I cherish the time I spent.
8. Offer help in the training or transition process
When resigning for personal reasons, this may not always be a feasible option. But it is always good to offer assistance in training the new employee or other team members on how to complete different tasks. This gesture helps your manager understand that you are leaving on a positive note and helps in strengthening your professional relationship.
Example: I am happy to provide training to my replacement and document my current processes for making the transition as smooth as possible.
9. Include your contact information
You can also include your personal email address and phone number to remain in touch with the manager after leaving the organisation. Your manager may want to contact you for queries related to some previous work or future growth opportunities.
Example: You can contact me at [mobile number] and email me anytime at [personal email address].
10. Include a professional sign-off and your name
Finish your letter by adding a professional sign-off like “Sincerely”, “Thank You”, “With Regards” or “Yours Truly”. After the sign-off, add your full name. If you are personally handing over the letter, leave space above your name for your full signature. If you are emailing your resignation letter, there is no need to sign the letter.
[Signature for hard copy letter]
What Does It Mean To Resign For Personal Reasons?
Resigning for personal reasons allows you to leave your job with grace without giving details about the reason for this decision. Unexpected family events can happen at any time and you may not have a choice but to quit. There are many personal reasons for which you may consider leaving your job. This could include:
Taking care of an ill family member
Going to be a stay-at-home parent
Relocating for marriage
Taking care of your physical and mental health
Changing work schedule
Disliking your job
Related: How to Explain Reason for Job Change (With Examples)
How Do I Write A Resignation Letter Due To Personal Reasons?
When you write a resignation letter, there are some important details you need to mention. This information is beneficial for your manager and human resource department to plan the next course of action. So, start by writing a clear statement that expresses your intent to resign from your current post. Next, review your job offer letter and mention the last date of employment based on your notice period. You may or may not want to share the reason for leaving. You can simply mention “personal reasons”. Lastly, end the letter with an expression of gratitude and offer to assist with the transition process.
Related: Resignation Letters: Tips, Templates and Examples
Examples Of Resignation Letters Due To Personal Reasons
Here are two examples of resignation letters for personal reasons. Use them as an inspiration when writing your own:
Example 1: Letter of resignation with notice period
A-15 Sant Vihar
New Delhi 124092
August 19, 2020
245 Okhla Plant Phase-II
New Delhi 125960
Dear Ms Kavitha,
I am writing to inform you that I would be resigning from the post of Senior Java Developer. I am leaving due to family issues that are unavoidable and require my immediate time and attention. As per my offer letter, the final working day would be one month from the date of this letter. My last working day would be September 18, 2020.
I would like to thank you for all the opportunities you have given me in the past five years while working with this team. The learning experience and knowledge I have gained in this position will surely help in my future endeavours. I would miss working with the team when I am not here.
Kindly let me know if you need my help to make the transition process smoother for the next person in this role. I am happy to train the new hire before I leave, and I intend to complete all my projects to date.
You can contact me by email at Supriya.email@example.com or via phone at (91) 678458000.
I wish you and the team of Methane Technologies nothing but the best.
Example 2: Resignation letter with no notice
J-217 Action Area I, New Town
July 17, 2019
Shri Clothing House
245 Action Area III, New Town
Dear Mr Rahul,
Kindly consider this as my official resignation from Account Executive at Shri Clothing House, effective July 22, 2019. I would like to apologise for not serving the one-month notice period. Due to some urgent family issues beyond my control, I have to resign and leave for my hometown immediately.
I am ready to do everything possible to ensure a smoother transition process and complete as much work as possible. Thank you for the learning opportunity and support you provided during my employment. Please feel free to contact me at firstname.lastname@example.org once I leave the organisation.
I wish you and the entire team the very best for the future.
Please note that none of the companies, institutions or organisations mentioned in this article are associated with Indeed.
10 Steps To Resign From a Job (With Tips To Quit Gracefully)
Tips and Examples for How to Format a Resignation Letter in India
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