How To Write A Thank-You Message For A Mentor (With Samples)

By Indeed Editorial Team

Published 17 April 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A mentor can have an enormous impact on the career development and success of any professional. If you have a mentor and they have significantly helped you shape your career, then saying thanks to them as a way of acknowledging their efforts and contribution in your professional journey can help strengthen your relations. Knowing how to write a thank-you message for them can help you express your appreciation for them clearly and concisely.

In this article, we discuss why a thank-you message is important, what to include in a thank-you message for a mentor, ways to send a thank-you message, along with a template and sample to help guide you.

Why is a thank-you message for a mentor important?

The following reasons describe the importance of writing a thank-you message for a mentor:

  • to nurture and strengthen a positive mentor relationship

  • to express your gratitude to your mentor for their contribution to your life

  • to praise them for their support during your career

Related: How To Write A Professional Thank-You Letter

What to include in a thank-you message

Consider including the following components in the body of your thank-you message:

Sincere gratitude

While expressing your gratitude to your mentor, it is essential to display sincere gratefulness for their impact on your life or their contribution to shaping you as a competent professional. It allows you to convey your emotions and feelings to your mentor effectively. Sincerity also reflects your genuine appreciation for your mentor, so ensure that you write a specific thank-you message, and not a conventional one.

Example: Ms Datta, I sincerely appreciate the way you have guided me throughout my internship application process and during my time at Antrixcorp media group. It has made a profound impact on my professional journey, and I am genuinely thankful for all your support.

Related: How To Write An Appreciation Letter (With Example)

Be specific

Mentors often receive many such messages from multiple people, so they can easily tell if a thank-you note is a simple formality or holds profound meaning and value for the sender. To help ensure that your mentor understands your message in the right context, try to be extremely specific in your thank-you message. This helps show the mentor that you genuinely recognise their efforts and want to thank them for them. You can talk about instances or advice given by your mentor and how it influenced you. Reflecting on such experiences can help add more meaning to your message.

Example: Dear Mr Chawla, thank you for your mentorship during the G25 summit for budding entrepreneurs. It was my first live conference, but your encouragement and constant motivation helped me speak confidently and perform better. I am extremely grateful for the advice you gave me backstage, and hope to implement it throughout my life.

Highlight their contribution

Thank-you messages are incomplete without highlighting your mentor's contribution to your life. Highlighting someone's contribution or impact on your life in the thank-you message shows that you are aware of all the things they have done for you and are incredibly grateful for those experiences. Try to mention all significant tangible and intangible things your mentor has done for you in your message. This way, you can make your message more precise and substantial, which can help your mentor recall them, too.

Example: Dear Ms Tara, thank you for your constant guidance and mentorship throughout my project building process. I can tell that I have significantly improved my project management and organisational skills. This has only been possible because you taught me the value of analysis and time management. I am certainly a better project manager today than I was before I was mentored by you.

Related: Traits Of An Effective Team Leader

Offer help

Writing thank-you messages can also be an excellent way to return the favour of your mentor's acts of kindness towards you. Consider mentioning anything you can help your mentor with, whether booking a venue for their next conference or arranging flight tickets for a business meeting. It is not necessary to buy them expensive gifts to say thanks, but if you are genuinely happy and appreciative of all they have done for you, offering assistance as a tangible gift can be a good idea. Helping your mentor with anything that can benefit them is excellent for expressing your thankfulness.

Example: Dear Smiti, I am extremely thankful to you for all your mentoring sessions and guidance. I value your mentorship very much and I would like to offer my help with any upcoming projects or conferences whenever you require. I know you are hosting the 65th business conference for creatives in the media industry, and I would be happy to arrange the catering or help set up the A/V equipment. Please feel free to let me know.

Ways to send thank-you messages

You can adopt various ways to communicate words of appreciation for a mentor. You can choose to express your gratitude through email or via postal mail, whichever is convenient. Since emails are an instant form of communication, it makes it easier when you want your message to arrive in the sender's inbox on a particular day or time. This method also allows you to attach multimedia files such as images or videos to complement your thank-you message and enhance its impact.

The only limitation is that it is not tangible and often limits the message to a digital form. If you want your mentor to read your hand-written thank-you note or if you want them to have a physical copy of the letter, then sending your message via postal mail can be a better option. It may take some time and may not be as quick as an email, but often has a stronger impact. When sent through postal communication, mentees can spend some time curating a unique experience for their mentors using special papers and materials to make it more memorable.

Related: Essential Email Etiquette Rules For Workplace

Template for writing a thank-you message

Use this template to craft your thank-you note for your mentor:

Dear [mentor's name]

First paragraph: [Begin with an opening sentence explaining why you are writing this letter. This paragraph summarises for the mentor how you have changed as a person because of their guidance and influence. Try making this paragraph no longer than four sentences and make it straightforward in addressing the main point.]

Second paragraph: [This paragraph explains the background of your reason for sending this letter. Be specific and let your mentor know whether you are writing for a general reason or because of a particular event. Use simple statements with familiar reference points that allow your mentor to understand the context of writing. Write about the changes you experienced because of the event.]

Third paragraph: [This paragraph explains the benefits you have experienced since the event and how it has shaped you as a person. Clearly state how your mentor has had a positive impact on you. Also, offer help or a method of appreciation in the future. This practice is a way of giving back to your mentor for all they have done for you.]

[Your name]

Sample thank-you message to a mentor

Read this sample thank-you message to guide your writing process when drafting a gratitude letter for your mentor:

Dear Ms Lara,

I am writing to tell you how grateful I am for your mentorship over the past two years. Learning from you has greatly enhanced my capabilities and skill set and has brought about a substantial change in my career. When we first started working together, I never imagined that I could make as much progress as I have made now. I have now moved up to a management position in the company, and that has been only possible because of your constant guidance and mentorship.

Your training in team management has given me a fresh perspective on how to improve company operations, along with accepting feedback. Before working with you, I struggled to manage and lead even a small team. But, thanks to the time we spent working on team-building best practices, I have gained the confidence to lead an entire department.

To have you as a mentor has changed my life completely, and for the better. I truly appreciate everything you have done for me so far and hope to continue learning from you. If there is any way I can help you with anything, please let me know. It would be an honour and an absolute pleasure to support you.

I look forward to working with you in the future.


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