Use Of VPN At Work (With Benefits And Steps On Using It)

By Indeed Editorial Team

Published 18 May 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A virtual private network (VPN) allows employees to securely access a company's servers and records through a private network. With the rapid expansion of remote work capability, many companies implement technology initiatives to better connect with their employees, regardless of the location or device. It is helpful to understand how a VPN works and its benefits so you can determine whether to set up one. In this article, we discuss the use of VPN at work, understand its importance and find out how to use it effectively.

Related: What Is Remote Work?

Use of VPN at work

By understanding the use of VPN at work, you can gain an appreciation for its advantages and determine if it is beneficial for you. By routing your IP address through a VPN server hosted by the VPN host, you can hide your IP address. This creates an encrypted connection that allows for the secure transmission of sensitive data. In addition, the security feature guards against eavesdropping and enables remote access for the user. It is often convenient for companies operating in multiple countries or locations who want to connect securely with established networks.

Benefits of using VPN at work

Below are some benefits of using a VPN:

Remote access

Users can connect to a network located at the company's headquarters by using a remote access VPN. This allows remote employees access to work files and applications when they are not in the office. A VPN makes it possible for remote access to be virtually private, even if the user may be in a public setting. Due to the encryption, the traffic is unintelligible to anyone listening. From a remote location, an individual can access and use the organisation's network in the same way as if they were physically at the office. Remote access VPNs enable the transfer of data without concern for it being intercepted or modified.

Data integrity

By connecting to a single network, professionals in different parts of the world can access the same information and applications. Regardless of their location, professionals use a shared server to have access to the data. Employees can access the same network that stores original data within a company to ensure data integrity and reduce the number of versions, which helps in reducing storage space. When a company owns a subscription to an application, it can share the subscription information through a VPN to give remote employees access to it.

Secure encryption

It is necessary to have an encryption key to decrypt the data. The computational time necessary to decipher a code without a brute force attack is millions of years. You can conceal your online activities, even when using public networks, by using a VPN. VPN tunnels allow you to connect securely with your host or server over the Internet. The tunnelling process encapsulates your information to reduce the possibility of it being intercepted, altered or even monitored.

Improved cybersecurity

It is vital that professionals protect their information from outside parties who may try to gain access to their IP address or observe their browsing behaviour, which can pose a security threat to businesses. Employees' Internet connection is more secure through a VPN, because it gives them access to their company's server, maintaining the privacy of their own information. In addition, sharing information within a shared network can ensure a high level of security since employees do not rely on third-party applications, such as email or instant messaging.

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Bypasses geographical restrictions

You can also utilise VPNs to access information in places that are usually restricted. A VPN can allow remote employees who are travelling or companies with offices in different countries to access information or applications that their headquarters use. The company can maintain close communication with remote offices and ensure uniformity regardless of their location.

Prevents malware

Remote employees are less likely to suffer a cyberattack on their own private network than those on public networks, but they are not impossible. Keep your devices safe by adding additional layers of protection from hackers, malware and viruses. Ransomware, spyware, adware and other malware can compromise data and result in serious consequences. In addition to your antivirus software and firewall, a VPN provides additional protection to help reduce the risks of an attack.

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How to use a VPN as a supervisor

Providing a VPN to your employees allows them to access your network remotely. Here are some tips to help you set one up effectively:

1. Gather the components

Consider the following components when establishing a VPN:

  • VPN client: Employees connect their computers to a server using client software.

  • VPN server: Servers keep shared information in a physical or digital location.

  • VPN router: Routers encrypt network connections to ensure security.

To create your VPN, begin by deciding from which companies or products you wish to source the components. Certain VPN routers come pre-installed with clients. After you choose a VPN provider, you can create a login identity for that service.

2. Ensure your devices are ready

You can avoid any application or software interfering with your VPN by making sure your devices are VPN compatible. It is advisable to uninstall any existing VPN applications on your devices. By disconnecting devices that employees rarely use from the server, you can simplify the setup of your VPN.

3. Configure your VPN

Once you have chosen a VPN service provider, you can download and install their clients. Most VPN providers offer this feature on their download pages. You can connect devices to your server by installing the app provided by your provider. Installation may differ depending on the device and operating system. You can contact your VPN provider for more detailed instructions on configuring a VPN connection manually if it does not offer the necessary software for the devices you intend to use.

4. Choose protocol

Your employees' computers and the VPN server are able to communicate using a variety of protocols once you have set up the VPN. There are various VPN protocols available:

  • OpenVPN: You can view the code of this VPN protocol, making it easy to customise. Many VPN providers use this protocol.

  • Wireguard: It is one of the newest and fastest tunnelling protocols in the VPN industry. It is preferred for streaming, online gaming or downloading large files.

  • SSTP: The Secure Socket Tunneling Protocol (SSTP) found in Microsoft operating systems encrypts and secures information.

  • L2TP/IPSec: Security protections built into this protocol ensure the authentication and encryption of the information shared over a VPN. In this protocol, security often takes precedence over speed.

Related: What Is A Peer-to-Peer Network?

How to use a VPN as an employee

A permanent connection may be available on your office server if your company utilises a site-to-site VPN. Your work computer automatically connects to your network, so there is no need for activation when you log in. To use a remote VPN, follow these steps:

1. Consult your employer

Depending on whether your employer wants you to use a VPN, you can enquire about the provider they prefer. Depending on the provider download an app to access the server. Additionally, they can provide you with detailed instructions on how to download and use a VPN to ensure security.

2. Install the application

Depending on your company's preference, you can generally access their application through the download section of the company's website. Be sure your device is capable of connecting to a VPN service. If not, you can contact your employer to manually set up a VPN connection between your device and the VPN server. It is necessary to provide information about the server of your company before downloading the VPN. Thus, establishing the connection while you are in your company's offices or communicating directly with IT professionals is helpful.

3. Activate your account

After downloading your VPN client, you can connect by logging in to the server. For the login details, contact your company. They may have received these when they signed up with the VPN provider. Otherwise, it is easy to set up your own login information. Signing in starts your VPN connection. In this stage, you can access your digital server's applications and files.

4. Make sure you log out after using it

When you are not using your company's network, make sure to log out of your VPN. This protects the network's security and privacy. In addition, it can enable faster connection speeds for other computers on the network. It is a wise idea to log off to ensure strong and secure connections for other users on the network.

Please note that none of the companies mentioned in this article are affiliated with Indeed.

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