12 Simple Ways To Save Time And Accomplish More Daily
By Indeed Editorial Team
Published 3 July 2022
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
Time management is a challenging but necessary skill for most working professionals. It allows you to indulge in focused work and be more productive. If you are a working professional, it is wise to develop time management skills. In this article, we discuss 12 simple ways to save time and accomplish more daily.
12 Ways To Save Time And Accomplish More
Here are some simple ways to save time so that you can accomplish more daily:
1. Track your time for tasks
To manage your time wisely, it helps to first understand how you currently spend your time and determine any time-wasters you engage in. You may start by using a timer for every step of your process while working on a project. This can give you an idea of how much time each task takes in general. You can also keep track of different tasks to see which ones require more of your time overall so that you can start mocking up what works best and what takes up unnecessary time.
Once you determine how you typically spend your time, you can begin to use it more efficiently. Also, by re-evaluating your current methods regularly, the only thing that may increase is how much time you have left at the end of each working day. This not only benefits your work life, but also improves your personal life. For example, you might be able to live a more balanced life with the time you save at work.
2. Increase your free time
Places like waiting rooms or public transportation can prove to be boring if you have nothing to do. If you have a smartphone, think of using it to complete your daily tasks. Before important appointments, make sure you have everything on hand that helps you work when stuck waiting around, such as in the doctor's lobby or at the bus stop.
By doing so, you can reduce your pending tasks while commuting or while waiting around. This may not only help you accomplish your tasks quicker, but can save you time later on so you may indulge in meaningful hobbies or other important activities.
3. Do focused work whenever possible
Dedicate certain hours, ideally when you are act your productive best, where you avoid responding to emails, calls or messages on internal work channels. This way you can tackle high-priority tasks on a daily basis. Not only does having predictable, focused work time help you remain disciplined and finish work faster, but it can also improve the quality of work you provide. It can help to use this practice daily, as it is one of the easiest ways to save time.
4. Focus on a task at a time
Multitasking is a strategy that may seem like a good idea in theory, but it does not actually work if you are trying to complete multiple tasks quickly. People who multitask tend to take longer on tasks overall than those who focus on doing a single task at a time. They also typically make more errors and produce lower-quality results. Aside from improving the quality and speed of your work, limiting yourself to working on only one activity at a time can help you avoid distractions and think more creatively.
5. Skip unnecessary meetings
Meetings cost valuable hours that you could have spent working. When possible, replace meetings with a conference call or email. If you are an employee and you feel obligated to attend meetings but are already engrossed in your work, find time before your scheduled meeting to speak with your boss about it.
6. Use relevant technology to keep yourself on track
Time tracking and daily management applications have become more popular in the workplace with each passing year. These kinds of tools are not just helping employees get more done, they are also contributing to employee satisfaction by letting them keep a better eye on their work habits and progress towards goals. They help create realistic schedules, prevent procrastination and distractions and alert you when you have packed too many tasks into your schedule. In short, these tools have a positive impact on productivity.
7. Organise your workplace
Investing in an organised workspace can help you save time during your working day because you may spend less time searching for materials as a result of being able to access them faster. Additionally, organising certain aspects of your workspace can also help you improve your planning skills moving forward, which may make it easier for you to juggle different tasks throughout the day and keep you feeling calm and collected.
8. Buy useful gadgets
Having the right tools for the job at hand can make all the difference. In fact, some tools today make many jobs much easier than they otherwise would be. For example, owning a new smartphone is typically better than a dated device. Additionally, most working professionals prefer owning a laptop since it allows you to work anywhere, whereas a desktop computer limits you to a single space.
Apart from the freedom to move around and work, owning useful gadgets simplifies your work process. With new technology, you can easily access your work across devices. Whether it is a text document or a spreadsheet, you can write and edit urgent work instantly. You can also share and receive important reports that require immediate attention if you have updated gadgets.
9. Complete unfinished tasks
To complete any project, it is important to revisit previous milestones, gather all the tools and then take a step back to reflect on what you have accomplished thus far. If you are nearly finished a task, go ahead and finish it off immediately. You may stay half an hour or so past your shift, but this way you may be able to complete it in less time than if you try to go home for the evening with the pending tasks on your mind.
If there are just a few remaining unfinished tasks at the end of the workday, you may wish to set aside time for them before going home for the day so that they are out of your head entirely. The more items from your to-do list that you cross off each day or week, the less worry you may face in regard to their completion. Inculcating this habit is one of the easier ways to save time at work and otherwise.
10. Understand your patterns of productivity
Many people tend to work better at certain times of the day. Some have their best creative output after lunch, whereas others are efficient in the earlier hours of the day. Once you know when your peak productive time is, you can reorganise your day so that you can work on longer or higher priority tasks during this time without lower priority tasks or interruptions distracting you.
Similarly, by placing smaller or less time-consuming projects on your schedule for when you are not at your best energy-wise, you minimise any chance that your lacklustre attention is impacting your bigger and more involved tasks. Figuring out when your peak performance time is can help you fully utilise each part of the day to provide the best results possible.
11. Learn when to say no
It can be difficult to tell your peers that you are unable to help. Yet, it is important to realise that by saying yes to their requests, you may cut into your work time and productive hours. If you respectfully decline requests that reduce your productive hours, colleagues learn not to repeatedly ask for your assistance during these times.
12. Hire someone to do the work
Even if you are a front-line employee, delegating duties to others is possible. By hiring a virtual assistant or freelancer, you can free up time to concentrate on more important things while the hired individuals complete your remaining tasks. This can improve productivity and give you a break from mundane tasks that are less valuable or satisfying to do.
Explore more articles
- Writing A Retirement Speech For Your Boss (With Example)
- What Is Revenue Per Employee? (And How To Calculate It)
- What Is Fund Accounting? (With Importance And How It Works)
- Deep Learning Vs Machine Learning: What Are The Differences?
- What Is B2B Marketing? (With Best Practices And Examples)
- What Are Consumer Services?
- What Is Affiliate Marketing? (A Comprehensive Guide)
- What Is Web Hosting? (Definition, Benefits And Types)
- 14 Data Modelling Tools For Data Analysis (With Features)
- Use Of VPN At Work (With Benefits And Steps On Using It)
- What Are Store Clerk Skills? (With Definitions And Examples)
- How To Improve Your Sales Skills: A Step-By-Step Guide