Why Employee Motivation Is Important: A Complete Guide

By Indeed Editorial Team

Published 3 April 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Employee motivation brings commitment and enthusiasm to the workplace and can create an energetic atmosphere for many employees. It helps in encouraging team members and creating a productive work environment. Understanding the benefits of employee motivation can help you develop ways to motivate your teammates. In this article, we discuss why employee motivation is important and the best practices you can use to motivate other professionals in your team.

Why employee motivation is important in the workplace

There are many reasons that explain why employee motivation is important in the workplace. At workplaces, motivating employees can result in increasing the efficiency of work, which directly helps to achieve the goals of the organisation. Employee motivation can help to utilise human resources to their fullest by building willingness to work in employees. Motivation plays an important role in minimising the gap between the ability to work and the willingness to work with the employees.

Motivated employees love their jobs and work without having any kind of pressure which results in an increase in productivity, improving overall efficiency and reducing costs of operations. Listening to each employee about their views and ideas can help to build a positive environment in the workplace and boosts the morale of employees. Motivation also helps employees individually by inspiring them to achieve their personal goals and gain job satisfaction.

Read more: Motivation At Work: How To Motivate Employees In Their Jobs

How to motivate your team in the workplace

Employee motivation is an essential factor for the overall growth and success of the company. Motivating your team may require time and consistency. It is important to understand each employee's perspective and thought process, as it helps in understanding what drives them to perform at their best potential. Here are some ways to boost satisfaction and increase motivation at the workplace:

1. Create bonus incentives

Giving incentives to employees can be highly motivating if done in the proper manner. Providing staff with proper incentives can be an act for greater action. Offer monthly or weekly incentives to an individual employee or the whole team when they achieve a milestone or complete some extra task. It may encourage the employees to perform better. It can also provide the hope for getting a reward and psychological satisfaction of earning incentives. Here are some benefits that giving incentives to the employees provide:

  • Helps to increase stimulus work

  • Helps to improve commitment in work performance

  • Helps to create zeal towards work

  • Helps to reach maximum potential and capabilities

  • Helps to increase productivity.

Read more: New Employee Welcome Email Template (With Example Emails)

2. Give positive feedback

Giving positive feedback to employees shows that you notice and appreciate their hard work and what they contribute to the company. You can give positive feedback whenever they learn a new skill or achieve a goal. Achieving certain goals with the work is a clear-cut reason to get praised. Finishing work and achieving the goal gives a feeling of satisfaction. Here is an example that you can use to provide positive feedback:

I know this goal wasn't easy to finish in time. The way you handled it and completed it efficiently within the given timeframe speaks to your intelligence and perseverance. I'm proud of you to have you on my team."

3. Assign meaningful work

Employees may work for at least eight hours at the office and want to have meaningful work to do rather than just spending time. Assigning meaningful work to your staff can help them feel connected to the company's expectations. This helps to encourage the morale of the workplace and the productivity of the team. Assigning suitable work allows employers to help their team to understand their purpose and how much their contribution matters for the growth of the company. It can create a learning environment that boosts and maximises the personal growth of the entire team.

Here are some things that you can do so that your team can feel connected and fulfilled:

  • Give the staff a personal space and help them to grow by providing the required guidance.

  • Connect each individual employee to the company's goal and mission and guide them on how their role can contribute to the overall growth of the organisation.

Read more: How To Develop An Employee Referral Program (With Tips)

4. Give purpose to roles

Different employees get assigned to do different jobs. Their role may be different, while their goal is the same. They work together for the benefit of the company. Giving valuable purposes to their job roles and motivating them by telling how their role is contributing to the growth of the company can give them confidence and a sense of self-satisfaction. When the job roles are clear, the staff knows what the company expects from them, so they work towards achieving the goal accordingly.

It is important for employers to tell the staff about their accomplishments and how their role influenced the company. This can give extra motivation to the staff and help them to become more dedicated to their job. Giving purpose to roles makes employees more cooperative and reduces the chances of conflicts between them, making the workplace environment more positive and creative.

Read more: What Is Self Motivation? And How To Use It To Meet Your Goals

5. Establish expectations

Establishing employee expectations can help to improve productivity and engagement of the staff to their specific assigned jobs. Telling employees the company's expectations from them gives clarity to the whole workplace and helps to improve their way of approaching their goals.

Communicate with them on what is the long-term vision of the company and how they can contribute to it. Set the standards in the workplace that every employee plays an important role and contributes to the company's growth. The true implementation of expectations in the workplace may also require communication in writing.

6. Communicate clearly

Lack of open communication in the workplace can cause disengaging behaviour between team members. This may also lead to incomplete or delay in tasks. It is very important for the staff to communicate openly in the workplace, as it helps them perform better for the benefit of the company.

The ability to communicate clearly keeps employees engaged with their work and helps them to clarify their doubts with each other. Implementing effective ways of communicating openly can help you keep every employee on the same page. It can also help employees feel comfortable when seeking advice from their seniors.

Read more: Types Of Motivation For Career Advancement (With Examples)

7. Create a fun work experience

Each employee hopes their contribution is making some difference in the company's progress. This gives them a feeling of satisfaction that they are a part of the company. In order to maintain the feeling of satisfaction among the staff, you can make the office a fun place to work. Many hard-working employees may require some sort of appreciation and recognition for what they are contributing to the organisation.

Team leaders can explain to their teammates how their hard work and contribution matter for the company. Tell them success stories and the accomplishments of the company. You can also schedule time for office holidays or birthday parties.

8. Set achievable objectives

For motivating the employees, you can set achievable goals and objectives. Implementing clear and achievable goals in the workplace can improve performance and maintain the confidence of the employees. You can set standards for employees using a well-structured plan so that they can achieve personal achievement goals. The important thing to keep in mind while setting achievable objectives is to make sure that the goals are aggressive and challenging rather than unrealistic.

9. Provide remote work opportunities

You can consider providing employees opportunities to work from home on certain weekdays. This can help increase employee satisfaction and support the independence of employees. Providing remote work opportunities can also help in the better productivity of employees. This strategy can help motivate your team to perform better whenever they are in the office.

Read more: Guide: How To Write A Welcome Message For A New Employee

10. Develop healthy competition

Friendly and healthy competition at the workplace can inspire teams to collaborate. You can organise simple and fun contests in the office. For example, create contests related to work objectives such as who can complete their assigned tasks first. You can also develop a healthy competition by planning team-building events where employees can compete with each other in a fun teamwork activity.

Explore more articles