How To Become A Project Manager (With Skills And Duties)

By Indeed Editorial Team

Published 31 March 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A project manager is responsible for overseeing different aspects of a project throughout its completion. The job of a project manager can be very diverse and depends on the industry and its requirements. If you are interested in becoming a project manager, knowing more about the role and its duties can be beneficial for you. In this article, we discuss how to become a project manager, explore their duties and responsibilities and look at their average income.

How to become a project manager

Knowing how to become a project manager can help you prepare better to start your career in this field. Here are the steps you can follow to become a project manager:

1. Complete your education

Completing your education is the primary step for becoming a project manager. It can represent your knowledge and professionalism that are essential to the job of a project manager. After completing 10+2, many candidates prefer pursuing a degree in business management. You may also pursue a bachelor's degree or a master's degree in computer science, business administration, or any other related field.

Related: What Does A Project Manager Consultant Do? A Complete Guide

2. Earn certifications

Gaining certifications can help you make your resume look more appealing to the recruiters. It may also help you learn essential skills that you may require as a project manager. Here are some popular certifications that you can pursue:

Project management professional (PMP)

If you already have experience in leading a project at a junior level in a professional environment, you can consider earning this certificate. This may help you advance your career and become a project manager. A project manager with a PMP certification may earn more than a non-credentialed professional.

Certified associate in project management (CAPM)

This is an entry-level certification for candidates who are new to the project management field. Professionals with no relevant experience in project management can earn a CAPM certification. Earning a CAPM certification can help you in getting entry-level project management jobs.

Read more: What Are The Best Corporate Certifications To Get The Job?

3. Gain experience

You may start your career as a member of a project management team. For example, you can work as an IT analyst or IT associate in a project management team for a few years and support the IT team. With time, you can gain more experience and knowledge about the industry and build your reputation. You can start taking managerial tasks and learn how to lead a project management team efficiently. Assist your team with innovative ideas and gain experience in initiating, planning, and executing the project. After gaining experience, you can apply for higher-level project management positions.

Duties and responsibilities of a project manager

Project managers lead the team and complete the project within the time limit and the allotted budget. Their everyday job may require them to take care of all the aspects of project management. Companies often hire project managers to lead a team in running a marketing campaign, developing a new project or developing a computer system, depending on the industry. The daily job of a project manager may include getting involved in the hiring process, leading the team meetings and communicating with stakeholders and clients.

Project managers can take responsibility for more than one project at a time, depending on their skills and experience. It is a project manager's responsibility to report the current progress of the project to the upper management team. There can be six aspects of a project, such as scope, schedule, finance, risk, quality and resources. A project manager's main responsibilities also include managing and taking care of all these six aspects of the projects. Here are some other duties of a project manager:

  • planning the working schedule and assigning employees with the dedicated tasks

  • looking for the potential risks that can occur during the project execution

  • dividing the project planning into several sessions and leading them accordingly

  • focussing on maintaining the quality and the standard of the work

  • motivating the entire team and individual team members

  • handling any sudden requirement in the project and managing changes

  • working as a facilitator between the employees and the upper management

Read more: 9 Project Management Types For A Project Manager

Skills to become a project manager

Here are some important skills you may develop which might help you in becoming a project manager:

Communication skills

The job of a project manager involves communicating with professionals from different departments including employees, clients and team members. A single project can involve more than one professional. A project manager keeps all of them updated with the various aspects of the project's progress. Communication can be extremely important to managing different team members. Great communication skills can help project managers keep the team members updated with all the project information and motivate them to work towards the same goal.

Leadership skills

Project managers use their leadership skills according to the industry, individual team members and the nature of the project. Developing great leadership skills can help project managers communicate the project goals clearly with the team. You can develop your leadership skills by learning from other leaders that inspire you.

Read more: Top 10 Product Manager Skills And How To Develop Them

Patience

Learn to be calm under pressure and patiently manage the situations. Patience can help when communicating with clients. It can help you manage the situation in a much more efficient way. Try finding the situations that trigger you and work on how you can manage them calmly. Overcoming obstacles with patience can help project managers build endurance and confidence. It can also help project managers to develop a positive mindset for their teams' improvement.

Empathy

Empathy allows project managers to understand what their team members and other people are feeling. It also helps them to understand the perspective of each individual involved in the project. This can give project managers an opportunity to work with their team members with compassion and hence increase the overall productivity. Developing a good business environment can create motivation among the team members and allow project managers to become more insightful leaders.

Cost management

Gaining cost management skills can help project managers in reviewing budgets and managing expenses. Project managers use this skill to develop and review budgets, and even to negotiate the cost of a project. Many companies prefer hiring project managers with experience in identifying high-cost allocation areas and developing changes for completing the project within a set budget.

Technical knowledge

Project managers often use different software and tools to increase the productivity of their teams. With the help of software knowledge, they streamline workflows and document the progress of each team member. Project managers can also use their technical expertise to manage resources and collaborate with different departments.

Quality management

Quality management can be useful in managing processes during project management. Project managers can use quality management to deliver the final product according to the quality standards of the company. They ensure the project meets the level of excellence and quality that a client requires. Quality management can also help in developing effective strategies for maintaining the desired quality for future projects.

Risk management

Risk management can help project managers calculate risks for each strategy they make for the benefit of the organisation. Many companies prefer hiring project management professionals who can handle risks by analysing how their decisions and actions can affect the team and project. You can work on enhancing your confidence and the ability to understand the situation for overcoming the risk associated with a project.

Problem-solving skills

Problem-solving skills can help project managers find effective solutions to issues that may affect the project's progress. They can research and gather relevant information to find potential solutions. With problem-solving skills, project managers can identify the pros and cons of different solutions. It can help them develop a structured approach to achieve positive results.

Related: How Much Does A Project Manager Make (Including Steps)

Average salary of a project manager

The national average salary of a project manager is ₹1,32,080 per month. There are many factors like industry, skills and experience that can affect this salary. The salary of project managers may also vary depending on the location of the job. Project managers with a master's degree may earn higher salaries.

Salary figures reflect data listed on Indeed Salaries at time of writing. Salaries may vary depending on the hiring organisation and a candidate's experience, academic background and location.

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