Finding a Job

How To List Job Responsibilities in Job Listings

June 6, 2021

Employers write job responsibilities in the job listings to let the candidates understand the job requirement properly. It lets the candidates review their qualifications for the open job position. The way employers write the job descriptions can determine the type of candidates who apply for open positions.

In this article, we discuss what job responsibilities are, why listing job responsibilities is important and how to write the job responsibilities for a job listing, along with a few examples of job responsibilities and qualifications.

What are job responsibilities?

Job responsibilities are the duties that define the role a candidate will hold in the organisation. It defines the competencies a candidate should have to perform the job effectively. It clearly states the experiences, skills and key responsibilities that are required for the job. It can also reflect how the role is aligned with the company's goals and what contribution this role will make towards the growth of the company.

Why is listing job responsibilities important?

Listing job responsibilities in job descriptions is important as it attracts the right talent. Organisations include job responsibilities in their job descriptions to state the experience and skills they are seeking from a potential candidate. It helps to communicate the expectations from potential candidates and helps them to decide if they qualify for the job role. It defines the short listing and assessment criteria for the candidates. It also helps the candidates understand what the role will entail and what responsibilities they will be accountable for. They can also analyse what contribution their role will bring to the business.

For example: if you have a job opening for a project manager in your organisation, you can list that you are looking for a candidate who can manage team goals. You may include job responsibilities like managing a team, assigning tasks, creating budgetary reports and publishing progress reports.

Related: How To Get the Job You Want

How to write the job responsibilities for a listing

Here are a few steps to write the job responsibilities for a company's job listing:

1. Define job title

It is very important to have an informative job title. Companies may have multiple open job positions to fill, but the job title should be decided with proper consultation. It should not contain the organisation's internal jargon, as it does not give clear information and confuses the applicants. You can consult the human resources manager to confirm the official job title for the open position. It should reflect the job responsibilities a candidate will perform if hired. A well-defined job title increases the organisation's chances of finding the right candidate.

2. Identify job duties relevant to the position

Research the job duties for the position to be filled. You can consult the hiring managers to outline the major responsibilities and day-to-day duties of the open job position. It will give the candidate a wider picture of their responsibilities and how their role will affect the business. Accordingly, applicants can decide if they have the relevant skill set and if they should apply for the open position.

3. List the job responsibilities by importance

Once you know the job responsibilities that need to be part of the job description, list them in bullet form. List the responsibilities in the order of priority. The list can be very long but mention only relevant and useful details, capturing all the meaningful information so that applicants can quickly scan them.

4. Detail the requirements and qualifications

Every job position has different requirements and qualifications. You should clearly understand what qualifications the right candidate should have to qualify for the short listing criteria. You can specify the various requirements and qualifications for the position, including:

  • Total work experience and relevant work experience
  • Educational qualification
  • Technical skills
  • Soft skills
  • Certifications and licenses
  • Languages spoken

These specifications will help you narrow down your search for the ideal candidate and will also help the candidate understand if they are a fit for the job position.

5. Proofread

If the applicant finds some error in the job description, it does not create a good impression. Thus, proofread all the job responsibilities to make it error-free and have proper grammar. You can read it aloud to yourself twice or thrice to check if all job responsibilities sound accurate. Before finalising, get it cross-checked by an employee of the department where the job opening is. They will give you constructive feedback. Make sure you create a list of all the errors you find during proofreading and correct them before posting the job opening on the company's portal or other platforms.

6. Send to the hiring manager and human resources department for verification

Check with the hiring manager and human resource manager to see if you need to email the job responsibilities list to the entire HR staff. They might want all HR employees to review the job description for designing the training session. They may suggest some edits and clarifications and you can apply those in future job descriptions.

Related: Guide: How To Choose a Career

Examples of job responsibilities and qualifications

Here are a few examples of job responsibilities and qualifications for certain positions:

Senior business analyst

"Job responsibilities for a senior business analyst:

  • Create detailed budgeting and forecasting quarterly reports
  • Create and identify strategy depending on the project
  • Use statistical methods to identify and analyse areas of operational improvement
  • Work with the management team to apply the suggested changes in each business segment
  • Analysing and proactively managing problems and suggesting ways to reduce the business impact

Requirements and qualifications for a senior business analyst:

  • 5 years of work experience as an analyst
  • Bachelor's degree in mathematics
  • Certification in R technology
  • Expert knowledge of statistics and MS-Suite, especially MS Excel and PowerPoint
  • Good team building and leadership skills
  • Great presentation and communication skills
  • Ability to work effectively with management and different teams"

Marketing manager

"Job responsibilities for a marketing manager:

  • Create the marketing strategy in alignment with the company's goals
  • Experience in effectively handling and promoting digital campaigns
  • Communicate marketing strategies to relevant stakeholders and effectively apply the feedback
  • Continuously work to improve the existing marketing campaigns within the budgetary constraints
  • Hire and train executives to conduct and manage the marketing campaigns
  • Build and maintain relationships with partners

Requirements and qualifications for a marketing manager:

  • MBA in marketing from a reputed college
  • 2 years of experience in the marketing field and handling marketing campaigns
  • Certification in search engine optimisation (SEO)
  • Familiarity with digital mediums to run different marketing campaigns
  • A creative mindset to bring new ideas to the table
  • Great communication and presentation skills"

Related: How To Include Accomplishments on Your Resume

High school teacher

"Job responsibilities for a high school teacher:

  • Teach physics to students of standard 11th and 12th
  • Beforehand, prepare lectures and presentations for the topic to be taught
  • Prepare monthly and half-yearly progress reports of the students
  • Assign and correct assignments and homework regularly
  • Give special attention to students whose performance is not up to the mark
  • Actively give feedback during parent-teacher meetings

Requirements and qualifications for a high school teacher:

  • Master's degree in Physics
  • 2 years of experience in teaching higher secondary students
  • Great presentation and communication skills
  • Ability to deal with higher secondary students"

Senior consultant

"Job responsibilities for a senior consultant:

  • Create a plan for strategic implementation of new projects in alignment with the company goals
  • Understand and create a plan to solve the problem at hand
  • Communicate with clients to create business plans
  • Develop and present a plan to implement the recommended changes
  • Conduct meetings with different teams internally to understand the requirements
  • Perform quantitative and qualitative analysis to create the solution

Requirements and qualifications for a senior consultant:

  • Masters in Business Administration from a reputed college
  • 5 years of consulting experience
  • Strong analytical skills
  • Excellent presentation and communication skills
  • Certification in PMP is good to have
  • Ability to handle and lead large teams
  • Ready to work in flexible working hours"

Content writer

"Job responsibilities for a content writer:

  • Create content for digital campaigns to drive traffic to the company's website
  • Write content for emails, web pages, social media platforms, blogs
  • Regularly promote content on different platforms
  • Bring creativity in the content you write as per the ongoing trends
  • Edit and quality check the content produced by writers of different departments
  • Hold meetings with customers to understand their requirements and create content as per the brief

Requirements and qualifications for a senior consultant:

  • Bachelors in English or related field
  • 3 years experience in content writing for B2C consumers
  • Knowledge of digital marketing metrics like SEO, email marketing, content marketing
  • Excellent and error-free writing skills
  • Ability to create content in defined timelines"

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