What Are A Recruiting Coordinator's Responsibilities?

Indeed Editorial Team

Updated 20 October 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

If you are interested in a career in human resources, you may want to pursue a position as a recruiting coordinator. This role allows you to assist candidates throughout the recruiting process and ensure a company hires the right professional for an open position. Understanding the job duties they handle can allow you to determine if this career aligns with your skills, interests and professional goals. In this article, we define what a recruiting coordinator is, explore recruiting coordinator's responsibilities, review the qualifications required for this role and answer several frequently asked questions about this career.

What Is A Recruiting Coordinator?

A recruiting coordinator is a professional in a company's human resources department who helps find qualified candidates and assists them throughout the recruitment process. They interact with candidates for the duration of the hiring process, beginning contact with a professional when they apply for an open role and finishing when the company fills the position and hires a new employee.

These professionals may collaborate with external recruiters and sources to find the right candidates and guide them through the recruiting, interviewing and hiring processes. This is a skills-based position that may rely on a professional's communication skills, understanding of HR and ability to evaluate individuals based on their credentials and other relevant criteria.

Related: Recruitment Process: A Step-By-Step Guide

What Are A Recruiting Coordinator's Responsibilities?

There are a number of recruiting coordinator's responsibilities that involve a variety of tasks to help a company find and hire a qualified candidate for a role. As one of the primary points of contact between a company and candidates interested in an open position, their responsibilities may include:

Meeting with and orienting interviewees

Recruiting coordinators may greet interviewees when they arrive to meet with a hiring manager or HR team, so it is important for them to maintain their professionalism and represent a company well. They may provide a candidate with a first impression of the organisation and present aspects of the company culture, standard communication style and overall culture of the workplace. This means it is essential for a recruiting coordinator to have an in-depth understanding of the business and the professionals it employs.

Related: Why Is Human Resources Important To Every Organisation?

Scheduling interviews with prospective employees

When a professional is interested in an open position, a recruiting coordinator may contact them to schedule an interview after a recruiter or hiring manager has reviewed their application documents and qualifications. This may involve email and phone correspondence with candidates, which can require strong written and verbal communication skills. It is important for recruiting coordinators to feel comfortable answering individuals' questions regarding a position or the company overall and have the ability to provide them with the resources they require to feel prepared for their interview.

Related: What Are The Roles And Responsibilities Of HR? (With Skills)

Use recruiting software to track candidates' progress

Because these professionals may be in contact with candidates for the duration of the recruiting process, they may use recruiting software to track individuals' progress and ensure they are completing the necessary paperwork. This software can help professionals identify where various candidates are in the recruitment process, and whether they have completed their interviews. This can help the entire HR department stay informed and understand what positions they are still seeking candidates for and which roles they have filled with new employees.

Related: Common HR Best Practices: Definition And Example

Coordinate travel for candidates who require it

If a company wants to interview a candidate who lives in another location, recruiting coordinators may arrange their travel and ensure they are able to arrive for their interview. This may be an important job duty because companies typically only spend money on a candidate's travel if they are highly qualified and likely a good fit for the role. Travel coordination may involve contacting the candidate to review their availability, and scheduling flights, shuttles or cars to pick them up and bring them to an interview.

Related: A Comprehensive Guide To The Full Form Of HR In A Company

What Qualifications Do Recruiting Coordinators Need?

When applying for a recruiting coordinator position, it is important for you to understand the qualifications required for this role to ensure you meet them. Reviewing the required credentials can also help you submit informative application documents that demonstrate you are prepared to handle your prospective job duties as a member of a company's HR department.

Although it can vary depending on the employer, recruiting coordinator candidates typically require a bachelor's degree in a relevant field such as business administration or human resources. Employers may also look for individuals who have experience in an entry-level HR role to show that they are familiar with this department and its responsibilities.

Related: How To Get An Entry-Level HR Job: A Complete Guide

FAQs About Being A Recruiting oordinator

If you are interested in pursuing a career as a recruiting coordinator, you may want to review frequently asked questions about this position to feel as informed as possible. Here are some answers to FAQs about this role:

Are recruiting coordinators different from recruiters?

Although they may collaborate throughout the recruiting and hiring process, recruiting coordinators and recruiters are two distinct roles, with varying responsibilities and job duties. Recruiters are typically involved in the interviewing process and may meet with candidates to review their qualifications and determine whether they are right for a particular role. The primary goal of a recruiter is to fill open positions by reviewing resumes and conducting interviews with qualified professionals.

Comparatively, a recruiting coordinator supports a company's HR department and candidates by overseeing various elements of the hiring process. They may coordinate candidates' travel, post open positions on recruiting websites, complete background checks and act as the primary point of contact between a potential employee and a company.

Related: What Is A Recruiter? A Complete Guide

What skills do recruiting coordinators typically possess?

Although it can vary depending on the employee and the company, recruiting coordinators typically possess skills such as:


As they may be responsible for tracking candidates' progress, handling hiring paperwork and coordinating the schedules of an HR department with candidates' availability, it is important for recruiting coordinators to possess organisational skills. These competencies can allow them to store candidates' data securely and provide hiring managers with information about a candidate easily. Organisation skills can also allow recruiting coordinators to maintain their professionalism and ensure they provide prospective employees with the appropriate training materials or schedule.

Related: What Are Organisation Skills? (Plus How To Improve Them)

Written and verbal communication

Recruiting coordinators may use their written and verbal communication skills to act as a liaison between a company and the candidates its HR department is interested in interviewing or hiring. This role may include email correspondence and contacting professionals over the phone to learn more about their availability or address to their questions regarding the hiring process. Strong communication skills can also help these professionals collaborate with headhunters and recruiters when evaluating a prospective employees' credentials and considering them for a role.

Related: Communication Skills: Definitions And Examples


As the first and primary point of contact a candidate may have with a company, it is essential that recruiting coordinators understand how to maintain their professionalism and represent the company accurately. This may include adhering to the company dress code and using clear and respectful language when meeting with colleagues and prospective employees. It is also important for recruiting coordinators to behave professionally when meeting with candidates to prepare them for their interviews or complete hiring paperwork.

Related: What Are Examples Of Professionalism Skills?


As a recruiting coordinator, your role may require you to handle several tasks simultaneously, especially if you are assisting the HR department with reviewing or hiring multiple candidates. For example, you may email a candidate their paperwork while also helping a recruiter schedule an interview with a different prospective employee. Possessing the ability to multitask can help you ensure you can execute all of your job duties in a timely manner.

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