What Is A Job Application Form? And How To Fill One Out

By Indeed Editorial Team

Updated 22 September 2022

Published 6 December 2021

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Most of the time, several job seekers apply for a single open opportunity. To tackle this, employers often create job application forms to narrow down their candidate pool. Knowing what to expect from a standard application form and learning how to fill it out appropriately can increase your chances of reaching the next stage in the hiring process. In this article, we discuss what is a job application form, take you through its core elements and show you the right way to fill it with the help of a sample.

What Is A Job Application Form?

If you are seeking an entry-level position, you may wonder, "What is a job application form?". Many job listings contain a specially curated set of questions that require written answers before you can submit the application. This is a job application form. Such questions help companies streamline the hiring process by determining whether you are the right fit for the role without screening through hundreds of resumes.

Job application forms are easy to scan and effectively extract information that people rarely put on their resumes. It standardises the hiring process, making it easier for the employer to compare candidates based on their responses.

Related: How To Apply For A Job In 6 Steps (With Tips)

6 Critical Elements Of A Job Application Form

Every job application form has clusters of information and questions vital to the hiring process. Here are the key elements of a job application form:

1. Personal information

This section includes the most basic information about you. You can expect them to ask for your name, address, contact information like email id and mobile number and the name of the position you are applying for. Make sure you provide accurate information.

2. Work history

This is the part where you recount your relevant professional experience. If you have little work experience to share, include even the most minor details of your role. You can add your internship, temporary/part-time work or volunteering experiences here.

If you have a vast work history, be selective about the job experiences you share. Employers prefer the most recent and relevant examples. Avoid leaving any unexplained gaps in your work history. Always state the reason and outcome of taking a break from work if you did so.

3. Education

Enter the names of the college or university you attended and the degrees you completed. You can also add any certifications you may have done or details of online courses if you did any. Avoid adding details about your high school or any other information irrelevant to the job.

4. Competency questions

The recruiter determines if you have the potential and capability to carry out the responsibilities of the role through this section of the form. It is one of the most critical parts of an application form because it checks your suitability for the role. If you can convince the recruiter of your competency, you have a high chance of going into the next phase of the hiring process.

The questions can vary depending upon the role and the company you are applying for. While answering such questions, keep in mind that the employer is trying to assess whether your skills, experience, mindset and work ethic matches what they are looking for in a potential candidate. They want to gauge how you would operate in the workplace and interact with your colleagues. Some of the most common questions asked in this section include:

  • How many years of work experience do you have?

  • What makes you a good fit for this role?

  • Describe a time in the past when you worked as part of a team. What would you have done differently?

  • Mention a time when you faced a challenging situation at work and explain how you overcame it.

Related: Top 16 Interview Questions And Answers

5. Company-specific questions

Job application forms often contain questions that are specific to the company you are applying for. You may require doing some background research about the company to answer such questions suitably. Through such questions, the recruiter wants to examine whether you are genuinely interested in working for the company or just randomly applying for the job. Here are some commonly asked questions:

  • Why do you want to work for us?

  • Visit our website and interpret our five core values.

  • What are the seven key responsibilities of this position, as mentioned in the job description?

  • Explain how you can add value to our company.

  • Are you interested in working for us long-term? Why?

Each of these questions requires deep insight into the company's operation process, work culture and core beliefs. Of all the sections in a job application form, this one is the most time-consuming, but once you answer everything accurately and get past it, your prospects look good.

6. Additional information

This part of the form contains very straightforward questions and is often the first section that the recruiter reviews. This is because it has essential criteria for the job that are non-negotiable despite the candidate's competency and understanding of the company. Some typical questions include:

  • When can you start working?

  • Can you relocate to this job's location?

  • This is a full-time position. Are you comfortable with that?

  • Are you okay with the job's timing (8 a.m. to 6 p.m.)?

  • Provide two references we can contact.

Related: How To Get The Job You Want

Job Application Form Sample

The following sample application form includes the most common information and questions asked in the hiring process. It also contains the best possible answers to such questions. Here is how the job application form of a radio jockey candidate would look like:

Personal information
Name: Noor Jahan
Address: 111/03 Peace Towers, Mahavir Enclave, New Delhi-110055
Email: noorjahan@hmail.com
Phone number: +918123451678

Work history
Radio talk show host
Cool Station FM (91.7 GHz)
2019 to 2021

  • Hosting the 6 p.m.-9 p.m. "confessions" show

  • Interacting with callers

  • Playing song requests

  • Operating program software and equipment

  • Maintaining program logs

  • Recording commercials for advertisers

Radio station intern
Radio FM (89.5 GHz)
2018 to 2019

  • Taking phone calls

  • Office chores like coffee-runs and xeroxing

  • Screening mailed in CDs and demos

  • Drafting contracts and writing emails

B.A in mass communication
XYZ University
2015 to 2018

Answer these questions:
1. How many years of relevant experience do you have in the radio industry?
I have three years of experience in the radio industry, one year as an intern and two years as a talk show host.

2. What makes you a good fit for this role?
During my time as a radio station intern, I learned all the groundwork that goes into running a radio station, such as organising a program and connecting with music industry representatives. My work experience as a talk show host gave me practical insight into hosting, taking calls, interacting with the audience and keeping them entertained. I believe I have the experience and capabilities required for handling this role.

3. Why do you want to work for us?
Radio Y's selection of songs and the quality of their shows have set a high standard in the radio industry. I wish to be a part of their outstanding creative ventures.

4. Where do you see yourself within this company in the next three years?
I would like to transition into the role of either a music director or a program director in the next three years.

5. What is your current CTC? What salary would you expect from this position?
My current CTC is Rs.2,40,000 (Rs.20,000 per month). I would expect a minimum CTC of Rs.3,60,000 (Rs.30,000 per month) for this position.

6. Have you worked for this company in the past? Provide details if "yes".
I have never worked for Radio Y before.

7. Are you able to relocate to this job's location?
I would be able to relocate.

8. When are you able to begin work?
I can join from 3rd January 2022.

9. List a few dates and times when you are available for a video interview in the following week.
I am available all days of the week between 9 a.m. and 1 p.m.

10. Provide three references along with their contact information.
Ravi Jha
Email: ravijha@gmail.com
Mobile: +918156458693

Shruti Ray
Email: shrutiray@gmail.com
Mobile: +915500789634

Fatima Khatoon
Email: fatimakhatoon@gmail.com
Mobile: +917704123698


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