How To Call For A Job Interview With Any Company (Plus Tips)

By Indeed Editorial Team

Published 27 July 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

When you are looking for a job, you might call some employers to ask them for an interview. There are many reasons to call for an interview, including because you recently submitted a resume or because you are aware of a future opening in the company. Understanding how to call for a job interview can help you present a professional, concise statement for a potential employer.

In this article, we explain why you might call an employer to request an interview, show you how to call for a job interview, provide some example scripts to improve your initial statements and offer tips for the process.

Why You Might Call For A Job Interview

If you want to learn how to call for a job interview, you might first want to understand why calling an employer might be necessary. There are many reasons, but here are some common examples:

  • You recently submitted an application or resume and are checking on its status

  • You recently learned of a potential opening with the company and want to apply as soon as possible

  • You want confirmation that a job is available

  • You want to speak directly with the company's recruiter

  • You have excellent credentials you think make you the best fit for a position

  • The company has a policy that applicants must call for an interview

  • The company is actively hosting phone interviews for potential candidates

Related: What Is A Structured Interview? (With Example Questions)

How To Call For A Job Interview

Here are some steps you can follow to learn how to call for a job interview:

1. Determine what positions you are seeking

Before you call to ask an employer for an interview, you may want to research the company, its open positions and any competitors that may offer a better salary or position. It is important to understand the position you are applying for so when you speak to a recruiter, you are both knowledgeable and professional. Determine what the position offers and why that is an attractive offer for your career. You can mention these reasons if the recruiter asks why you want to work for them, which may also help increase your chances of actually getting an interview.

Related: How To Use The STAR Interview Response Technique

2. Call and ask to speak with the company's recruiter

Once you know exactly what position you want, you can call the organisation and ask to speak to their hiring manager. Tell the person who answers the phone that you are calling about a potential job opportunity and want to speak directly to the person in charge. You can also tell them where you learned about the position and whether you already submitted an application and resume. If you already submitted a resume, you can say you are checking on the progress of your application.

3. Explain why you are calling and why you might be a good fit for the company

When the hiring manager answers the phone, introduce yourself and explain why you are calling. Use your full name so they can match you with your resume or application and review the document as you talk. You can discuss the position and why you think you are a good match for the company. You might have extensive experience or unique skills, or maybe you align with the company's overall mission or values. Be yourself but maintain a professional demeanour to impress the recruiter and increase your chances of getting an interview.

Related: Frequently Asked Banking Interview Questions (With Sample Answers)

4. Discuss your core qualifications as they relate to the open position

Discuss any core qualifications you possess as related to the job description. It is important to review the job description prior to your call to ensure you understand the needs of the position and can meet them. Describe your specific industry experience and any unique or technical skills you learned during your experience in the industry. You can also discuss unique skills that match the job description and make you different from other candidates. You can also include information on any certifications or other academic qualifications you can offer the position.

Related: 51 Angular Interview Questions (With Example Answers)

5. Offer to send a copy of your resume or to set up an interview time

After you describe why you are the best match for the position, you can offer to send a copy of your resume if you haven not already submitted one. If you have already submitted a resume, ask the recruiter if they might like to set up an interview time where you can elaborate on your qualifications and skills. Be professional to show an employer that you are eager for the opportunity and willing to take the initiative. These traits are often valuable to employers, and they might respect your ambition.

6. Thank the recruiter or hiring manager for their time

It is important to always be polite and thank the hiring manager for their time to show professional courtesy. The recruiter may respect you more as a person and a professional candidate if you show strong manners and professionalism. Thank the recruiter for their time and express your excitement about the opportunity. Confirm the interview date and time if you set one up, or ask if there is a time you can call again to check on your application if the recruiter did not offer an interview.

Related: 23 Interview Tips: How To Get The Job

Tips For Asking For An Interview

Here are some tips for calling for an interview:

  • Be polite and professional

  • Wait patiently if you are on hold

  • Educate yourself on the position and the company

  • Highlight your best skills and credentials

  • Review the job description for keywords

  • Call back if you get no response

  • Submit any necessary documents prior to your call

  • Set up an interview time that is convenient for both of you

  • Ask for references to open positions if the company is not currently recruiting

  • Speak directly with a hiring manager or recruiter if possible

  • Call during working hours to ensure you speak to a person

Example Scripts For Asking For A Job Interview

Here are a few examples you can use to model your answers when you ask for a job interview:

Example 1

This example focuses on a phone call between a recruiter and a candidate, where the candidate submitted a resume and is calling to follow-up on the status of that resume:

"Hello, my name is Aadar Kapoor, and I am calling to check on the progress of my application. I submitted a resume last week on June 20th and am excited to learn more about the position. I am hoping to set a time for an interview as soon as possible as I am currently between jobs and your company has an excellent reputation in the industry. I hope to have the opportunity to speak about my credentials and what I can offer. Is there a time that works best for you?"

Related: How To Prepare For A Job Interview

Example 2

This example focuses on a phone call between a recruiter and candidate, where the candidate is calling to inquire about a potential opening they learned about from a friend who works for the organisation:

"Hello, my name is Deva Hadish, and I am calling to express interest in a potential job opening I learned about from my friend, Rami Kadesh. He is currently the human resources director for the company and thought I might be a match for this position. I have extensive experience in the copywriting field and also have some editing experience. I hope to set up an interview in the near future. Is there a date and time that works for you?"

Example 3

This example focuses on a phone call between an entry-level professional and an established company:

"Hello, my name is Dinesh Kadesh, and I am calling to see if you have any open positions currently available. I am eager to work for your company, as I respect your contributions to the technology industry and believe my credentials are a good match for an entry-level associate position. Please let me know if you are interested in interviewing me. I am able to complete any necessary paperwork prior to the interview. Thank you for your time."

Explore more articles