Residency Interview Thank You Letter: Format And Samples

By Indeed Editorial Team

Updated 20 November 2022

Published 15 May 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

A sincerely written thank you letter can help differentiate your job application from others. It also shows your professionalism and appreciation for the interviewer's time and efforts. Sending a thank you note to the employer after attending a residency interview provides you with the opportunity to reiterate your qualifications and impress recruiters with your personality. In this article, we explain the importance of writing a residency interview thank you letter, discuss what to include in it, describe how to write it and share examples that you can use to draft your own letter.

Related: How To Write A Professional Thank You Letter?

Why Is A Residency Interview Thank You Letter Important?

There are several reasons why sending a residency interview thank you letter can work to your advantage. It demonstrates your professional etiquette and also expresses your interest in the position. Here are the top benefits of writing a thank you letter to the recruiter or hiring manager after attending a residency interview:

Differentiate yourself from other applicants

Recruiters interview dozens of medical residents, almost with similar qualifications and experience. Sending a thank you email helps to differentiate your application from others. Make sure to send the email within 24 hours of the interview while the interviewer still remembers your interaction. Keep the email short, preferably two or three paragraphs. Include any particular reference points you had during the conversation with the interviewer and thank them for their time.

Showcase your professionalism

Hospitals and other medical organisations give an advantage to residents with professional attributes like politeness, empathy, trustworthiness and a pleasing personality. When you send a thank you letter after the interview, it demonstrates that you exhibit proper business etiquette and are likely to be an asset to the healthcare organisation. It creates an overall positive impression of your personality, which can work to your advantage during the selection process.

Demonstrate your interest in the role and organisation

Sending a thank you letter after an interview is an excellent way to reiterate your interest in the position and organisation. First, it demonstrates to the interviewer that you are considerate of their time and have professional interpersonal skills. Second, it signals to the interviewer that you have a keen interest in the position and organisation. You can also use the thank you letter to let the interviewer know that you are available for further interviews.

Related: How To Write An Appreciation Email (With Tips And Examples)

What To Include In A Thank You Letter After A Residency Interview?

When writing a thank you letter, ensure it is concise, clear, straightforward and short. Avoid reiterating your entire resume and professional qualifications in the thank you note, as the interviewer has already reviewed and discussed it with you during the interview. Here are a few guidelines on what to include in the thank you letter:

  • Contact information: Include your contact information like email address and mobile number.

  • Salutation: Even if you addressed the interviewer casually during the interview, use a formal mode of address like Dr. in the thank you note.

  • Appreciation: Express your sincere and specific gratitude along with a description of what you appreciate. For example, you can thank the interviewer for their time and consideration in granting you the interview.

  • A unique point: Remind the recipient of something you discussed with them during the interview. This helps the interviewer remember who you are and demonstrates your listening skills.

  • Previous work experience: Give a short summary of your professional qualifications and work experiences, explaining why you think you are a good fit for the role.

  • Expression of gratitude: Close the letter with phrases like 'sincerely' or 'best regards'.

  • Signature: Finally, include your digital signature. If you are sending a handwritten thank you note, make sure to sign the letter by hand.

Related: How To Write An After-The-Interview Thank You Email

How To Write A Thank You Letter After A Residency Interview?

Here is a step-by-step guide on how to draft a thank you letter after a residency interview:

1. Include a clear subject line

A clear and to-the-point subject line ensures that the interviewer opens your email. Here are some sample subject lines that you can use in your email:

  • Thank you for your time and advice

  • Thank you for granting me the interview yesterday

  • Thank you, [Interviewer's Name]

  • It was great meeting you

2. Begin the note with a personal greeting

Address the interviewer by using the correct salutation. For example, you can start with 'Dear Dr. ABC' or 'Dear Ms XYZ'. Double-check the spelling of the interviewer's name, as addressing them by the wrong name can make the note look unprofessional. If more than one person was on the interview panel, send each interviewer a personalised thank you note by addressing them separately.

3. Express your appreciation

Open the email with a 'thank you'. Follow it up by expressing your gratitude. Let the interviewer know that you appreciate their efforts and time. You can also thank them for any genuine advice and guidance they shared during the interview. Keep it honest and sincere without flattering the interviewer. For example, you can say, 'Thank you for taking the time to discuss the position of the junior resident with me.'

Related: How To Write An Internship Thank You Letter (With Samples)

4. Restate your interest in the position and recap your qualifications

You can use the thank you email to let the employer know that you have a positive impression of the organisation. Provide a short recap of your qualifications and experience, saying why you are the right choice for the role. For example, you can write, 'My experience working as a junior resident in the emergency room would make me an excellent candidate for the role of a senior medical resident.' If the interview made you realise that the role is not the right choice for your career, you could state it clearly in the thank you mail.

Related: Tips For Politely Rejecting A Job Offer With Examples

5. Close with the proper salutations and your contact details

Complete the thank you note by stating that you are available for further discussions. Thank the interviewer again and sign off with a professional salutation like 'sincerely' followed by your full name. Include your contact details at the bottom, like your telephone number, email address and any information like links to your published journals or your professional blog.

Related: Salutation Examples for Professional Letters and Emails

Sample Thank You Letters For A Residency Interview

Here are a few templates that you can use to draft a thank you letter after the interview:

Sample 1

This short thank-you note covers all the essentials elements:

Subject line: Thank you for your time
Good afternoon, Dr. ABC,
Thank you for taking the time to speak with me yesterday regarding the residency position with your hospital. It was a pleasure meeting you, and I truly enjoyed learning about the services and facilities available at your institution. I especially loved hearing about the new paediatric wing as it is my speciality.
After our conversation, I am confident that my skills as a paediatric surgeon are an excellent match for this residency position. I am excited about the possibility of joining your team and improving my skills and knowledge. I would greatly appreciate a follow-up as you move forward with the hiring process.
If you require any further assistance, please feel free to contact me on my phone (99999 88888) or email Thanks again and I hope to hear from you soon.
Best Regards
Dr. Priya Sharma

Related: Thank You Message For Colleagues: Writing Tips And Examples

Sample 2

A detailed thank-you letter shows that you were attentive during the interview by reiterating the important points discussed:

Subject line: Thank you for discussing the role of junior resident with me
Dear Ms XYZ,
I wanted to reach out to thank you for taking the time to discuss the junior residency available at your hospital. I enjoyed meeting you and learning about the incredible facilities your team offers to patients from all across the country. Based on our discussion, it sounds like you have numerous plans for your hospital and several upcoming expansions.
With the team at such a critical juncture, I would like to help your institution reach its objectives by lending my experience and skills as an anaesthetist. I look forward to speaking further with you and other senior doctors at the hospital to see how I might be a good fit for the team and workplace culture. If you think I am a good choice for the role, I am ready to join the position immediately. You can contact me via my mobile or email.
Supriya Joshi

Sample 3

If you are applying for the role in an institution that prioritises informal communication at the workplace or you are interviewing for an internal position and know the interviewer, a casual thank you note may be more appropriate:

Subject line: It was great meeting you
Hello James,
Thanks so much for taking the time to talk with me earlier today. Our conversation helped me know more about the vacant residency in your hospital. The role sounds exciting, and I think I would be an ideal candidate for the position, thanks to my experience and my recent master's degree in the field.
Please get in touch with me if you want to discuss this further. Thanks again for the opportunity.
Paul Fernandes

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