How To Write An Admin CV (With A Template And Examples)

People working in admin roles perform administrative duties, such as managing a workplace or scheduling appointments, within organisations and institutions. Admins can work within varied departments, and their job focuses on assisting a company's employees, customers and clients. Knowing how to write a CV for such positions can help improve your chances of obtaining an interview for your desired role. In this article, we explain what an admin CV is, list some steps to help you create your own and provide a CV template and three example CVs for an admin role.

Please note that none of the companies, institutions or organisations mentioned in this article are associated with Indeed.

What Is An Admin CV?

An admin CV is a document that people submit to hiring organisations when pursuing administrative jobs. It typically follows a standard format consisting of contact information, professional summary, work experience, skills and education. Name and contact information help recruiters to contact you if they shortlist your job application, while professional summary, work experience and skills help recruiters understand your level of expertise and what strengths and abilities you possess to be successful in an admin position. An impressive CV is complete with your educational background and other achievements, such as certificates or specialisations.

For an admin CV to be effective, it is generally necessary to tailor it for a specific admin role. For instance, if you are applying for a financial clerk role, focus on routine accounting and financial records management duties and include your business intelligence, mathematics and analytical skills. For general admin roles, such as office clerks and administrative assistants, highlight your ability to prepare reports accurately, manage documents neatly and communicate with customers and clients coherently.

Related: Curriculum Vitae (CV) Format Guide (With Examples And Tips)

How To Write An Admin CV?

Here are some steps to help you write your CV for an administrative role:

1. Provide contact information

Start your CV with your contact information, including your full name, phone number and email address. Write your name in bold to add a visual appeal to the section, along with links to your professional networking profiles. This section helps recruiters contact you during the hiring process for various purposes.

2. Write a professional summary

This section is a two- or three-sentence summary of your skills, work experience and career goals. Focus on the details that describe your personality and how your career achievements match the open admin position. This is the first paragraph of the CV that recruiters read, so consider making it appealing to entice them into reading the rest of the document.

3. Prepare the work experience section

The work experience section highlights your notable career achievements and proficiencies. For each job, write the job title, the company name and employment dates. Follow this with a bulleted list that includes job duties that match the requirements of the open role. This help recruiters scan the details quickly. Focus on the admin tasks that present your ability to stay organised, communicate effectively and solve problems efficiently.

Related: How To Structure Roles And Responsibilities On Your CV

4. Mention your skills

A skills section shows your varied competencies. Targeting your skills section to a specific position may help you present yourself as the most suitable candidate. To do this, read the job description thoroughly to determine which of your skills apply to the open position. For instance, for an admin role in health services, you may mention your ability to empathise, work with patient records, answer phone calls and respond to patient queries.

5. Finish the CV with your educational credentials

For this section, list your most recent and relevant educational credentials to help recruiters understand your scholastic background. Include the institution's name, its location and the degree title you have earned. You can indicate any specialisations to further impress recruiters.

Related: How To Write A CV (With Template, Sample And Tips)

CV Template For Admin Jobs

Here is a CV template for admin jobs to help you prepare yours:

[First name] [Last name], [Degree or certification if applicable]
[Phone number] | [Email address] | [City], [State or Union territory]

Professional Summary
[Two to three sentences that highlight your years of experience, relevant skills, education or, certifications and achievements as a professional.]

Experience

(For the most recent role, list 5 experience items. For previous roles, list 3.)

[Job Title] | [Employment dates]
[Company Name] | [City], [State or Union territory]

• (Strong verb) + what you did (more detail) + reason, outcome or quantified results

• [Job duty]

• [Job duty]

• [Job duty]

• [Job duty]

[Job Title] | [Employment dates]
[Company Name] | [City], [State or Union territory]

• (Strong verb) + what you did (more detail) + reason, outcome or quantified results

• [Job duty]

• [Job duty]

Skills
[Skill] | [Skill] | [Skill] | [Skill] | [Skill] | [Skill]

Education
[Degree], [Name of School or University]
[City], [State or Union territory]

Certifications (optional)
[Certification Name], [Host Organisation] - [Year completed or expiration date]

Related: CV Template: Importance, Components And Example

CV Examples For Administrative Jobs

Here are some CV examples for different administrative jobs:

Sales Administrator CV example

Below is a CV example for a sales administrator position:

Nikhat Khan, Bachelor of Business Administration +91 28375 56721 | nikhat.khan@email.com | New Delhi

Professional Summary

Customer-oriented Sales Administrator with over five years of experience in the industry and a proven ability to provide superior customer service. Self-motivated individual who possesses strong computer skills, along with abilities such as organisation, communication and attention to detail. Determined to employ my skill set and improve sales functions such as processing orders, managing order-related enquiries and providing general office administration, including answering calls, sending emails and procuring office stationery.

Experience

Senior Sales Administrator | January 2019–Current
Mumsalerz Private Limited | Mumbai, Maharashtra

• Maintain an up-to-date and detailed customer database with a focus on accuracy

• Provide customer service by managing incoming enquiries and responding to them promptly

• Build positive relationships with customers and help the sales team in managing enquiries

• Identify new business opportunities and introduce potential customers to the company

• Register customer orders by phone and email and optimise order processing

Sales Administrator | March 2017–December 2018
Chennasailes Private Limited | Chennai, Tamil Nadu

• Maintained the sales executive's appointment schedules

• Oversaw the administration associated with varied sales processes

• Worked with departmental and division leaders to recognise sales goals

Skills

Sales administration | Customer service | Business management | Computer and sales software | Communication | Organisation

Education

Bachelor of Business Administration, National University of Business Education
Bengaluru, Karnataka

Related: How To Write Work Experience On Your CV

Find sales administrator jobs

Human Resources (HR) Administrator CV example

Below is a CV example for a HR administrator job:

Manju Mishra, Bachelor of Business Administration +91 96384 36195 | manju.mishra@email.com | New Delhi

Professional Summary

A self-motivated HR Administrator with over five years of experience in executing HR functions, such as recruiting, training and assessing performance reviews. Organised and outgoing individual with expertise in planning HR, resolving workplace conflicts, interviewing job candidates, negotiating salaries and following legal guidelines. Determined to apply my strengths and abilities to improve organisational efficiency, grievance management and recruitment processes.

Experience

Senior HR Administrator | January 2019–Current
Noidjournos Media Private Limited | Noida, Uttar Pradesh

• Organise and update employee records and maintain internal HR databases

• Coordinate with recruitment agencies and assist in recruitment processes

• Create presentations and reports on turnover and retention rates

• Resolve employee queries related to pay packages or department-related issues

• Assist the HR manager in preparing and implementing the HR budget

HR Administrator | March 2017–December 2018
Mumentertain Media Private Limited | Mumbai, Maharashtra

• Managed the HR clerical team and developed training opportunities

• Demonstrated organisation by managing employee travel arrangements

• Implemented and monitored the company's diversity and inclusion programme

Skills

Computer and HR software | Management | Budgeting | Conflict resolution | Organisation | Labour laws

Education

Bachelor of Business Administration, National University of Business Education
Mumbai, Maharashtra

Related: What Is A CV Profile? (With Definition And Examples)

Find HR administrator jobs

Credit assistant CV example

Below is a CV example for a credit assistant job:

Mrinalini Malhotra | Bachelor of Commerce +91 38464 92734 | mrinalini.malhotra@email.com | New Delhi

Professional Summary

Exceptionally analytical Credit Assistant with over five years of experience in working with leading banks to help them manage risks and increase revenue. Organised and self-motivated individual with proficiency in reviewing credit and loan applications, verifying customer information, managing paperwork and answering customer queries. Committed towards the growth of customers and the organisation and determined to apply my robust skill set to assist the credit team, perform account reconciliation and collaborate with the credit and sales manager.

Experience

Senior Credit Assistant | January 2019–Current
Trust Bank of Gurugram | Gurugram, Haryana

• Collect and verify customer's credit history

• Conduct customer interviews via phone

• Monitor the credit phone line and resolve customer queries

• Ensure the accuracy of customer information and their credit files

• Create data analysis spreadsheets and communicate information coherently

Credit Assistant | February 2017–December 2018
Faith Bank of Greater Noida | Greater Noida, Uttar Pradesh

• Maintained cordial and lasting relationships with the bank's customers

• Routinely collected and reviewed customers' credit status and limits

• Performed tasks such as answering calls, responding to emails and training new credit assistants

Skills

Credit analysis | Financial statement analysis | Negotiation | Customer service | Communication | Problem-solving

Education

Bachelor of Commerce, National University of Commerce and Business
Mumbai, Maharashtra