How To Write An Administrative Secretary Resume With Example

Updated 24 February 2023

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The administrative secretary of a company provides general administrative and secretarial support to managers. They perform various tasks such as preparing reports, conducting research, collecting data, scheduling meetings and maintaining work calendars for colleagues in the office. If you would like to become an administrative secretary, learning how to write an impressive resume can improve your chances of getting a job. In this article, we discuss what an administrative secretary resume is, explain how to write one and provide a template and an example.

What Is An Administrative Secretary Resume?

An administrative secretary resume is a professional document that includes the educational qualifications, work experiences, skills and abilities of an administrative secretary who helps support administrative professionals. It includes processing data entry, carrying out office management duties, preparing documents, creating presentations, performing basic accounting tasks and maintaining an effective filing system. This document, along with a cover letter, can help you display your profile in detail to the recruiter. Mentioning the skills that are relevant to your job role in your resume can help you pass the initial screening process and improve your chance of getting a job as an administrative secretary.

How To Write An Administrative Secretary Resume?

Here is a step-by-step guide that can help you write your administrative secretary resume:

1. Review the job description

Analysing and interpreting the job description carefully is the first step before writing the resume. If you are sending your resume to multiple companies at once, it is important to customise it for each job. Organisations often have a resume short-listing tool that looks for specific keywords in a resume before forwarding it to the hiring manager. It is important to identify such keywords from the job description and use them in your resume. This can help you clear the first round of short-listing.

2. Write a career objective or resume summary

A career objective is a brief description that quickly informs the recruiter about your career journey and helps them understand why you want to work for their company. So, frame your objective in a way that shows the recruiter that you are a skilled and experienced professional who can contribute to the growth of the company. Doing some research and identifying the values and objectives of the company can help you align your career objectives with the company’s objectives. It shows the hiring manager that you share the same goals and want the same things for the company.

For example: Detail-oriented, organised administrative professional with proven ability to streamline information and channel it to the appropriate recipients. Looking for career progression that allows me to develop my job skills while contributing meaningfully to the growth of the company.

3. Include your work experience

In this section, you can include your current and past positions. You can include your job titles, the companies that you have worked for and the duration of your employment at these organisations. Highlight your major duties and responsibilities in the jobs using bullet points so that the recruiter can understand the type of work you have done before.

4. Include your educational qualifications

By listing your educational qualifications, you can tell the recruiter whether you have undergone professional training for the job. You can include details about the name of the institutions where you have studied and the credentials you have earned. Your resume can contain any additional certifications that you have acquired during your educational years. This shows the recruiter that you have made efforts to improve your skills to perform well at your job.

5. Highlight your strengths and skills

In this section, you can highlight your strengths and skills that can help you excel as an administrative secretary. This can include both your interpersonal and technical skills. You can include relevant skills in your resume by reading the job description and finding the keywords. This can help you to understand and identify the skills your recruiter is looking for and then you can highlight these in your resume. You can use short sentences to describe how you can apply them at your job. Some skills that you can include are communication, organisation, time management and the ability to multi-task.

6. Include your achievements

Within the achievements section, you can mention all your achievements as an administrative secretary. This can help the recruiter determine that you have different qualities that have helped you get awards and recognitions. You can also include the list of relevant certifications that you have acquired during your college degree. You can include the recognitions you have achieved at your previous jobs. This shows the recruiter that you have delivered outstanding results in the past.

7. Provide your contact information

At the top of your resume, provide your contact details. This includes your full name, residential address, phone number and e-mail address. If you add your photograph, ensure you take it professionally in formal attire, following the standard rules for a passport-sized photograph. You can also provide a link to your professional social media account. This can help the recruiter evaluate your background in a more detailed manner and contact you if your profile gets selected.

8. Choose the format that is best for your resume

The format of your resume can affect the way the recruiter perceives it. Choose one that is simple but looks professional, organised and neat. You can use professional fonts like Times New Roman or Georgia. You can use pre-made templates from the template library of your word processor or write the complete document yourself.

9. Proofread and edit

It is important to thoroughly edit and proofread your resume before submitting it. This helps you remove minor spelling and grammatical errors that you may have missed earlier. You can use tools available on the Internet for this. This can help you identify any areas of your resume that you can improve. It is important to remember that a resume that is free from spelling mistakes and grammatical errors can create a good impression on the recruiter and may improve your chances of success.

Resume Template For Administrative Secretaries

Here is a template that you can refer to before you start writing your own resume:

Contact information
[Your full name]
[Permanent address]
[Official phone number]
[E-mail address]

Professional summary

Briefly summarise your professional career. You can use targeted keywords to align your strengths and skills with the objectives of the company.

Work experience
In reverse chronological order, list your previous jobs. You can use bullet points to mention the responsibilities that you successfully undertook at each job.

[Job title]
[Name of the organisation]
[Location of the organisation]
[Period of employment]
[Major job responsibilities in bullet points]

Educational background
Include your most recent educational qualification first.
[Name of the course pursued]
[Name of the institution]
[Location of the institution]
[Year of graduation]

Certifications
In this section, include any relevant training you took and any recognitions you received at your previous jobs.

Accomplishments
In this section, highlight any accomplishments that you may have achieved at your previous jobs or during your college years.

Skills
You can use bullet points to highlight your strengths and skills that can help you excel as an administrative secretary.

Sample Resume Of Administrative Secretary

Here is an example of a resume that you can refer to:

Sakshi Sinha
201, Woodland Apartments,
Kolkata, West Bengal
+91 9856734421
sakshi.sinha@email.com

Professional summary

Highly skilled administrative official looking for a full-time position as an administrative secretary, where I can develop my skills, expand my network and make the best of the opportunity.

Work experience

Administrative Secretary
Raheja Business Group
Kolkata, West Bengal
2020–Present

Created a new and efficient mail distribution system
Organised databases and keep them up to date
Created supporting documents and presentations

Educational background

Business Communication (BA)
GTP University
Kolkata, West Bengal
2017–2019

Skills

Customer relationship management
Excellent written and verbal communication skills
Outstanding organisational and time management abilities
Technical aptitude and good computer skills