How To Choose The Best Time To Send A Resume To Recruiters

By Indeed Editorial Team

Published 13 July 2022

The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.

Resumes are critical job application documents that showcase your skills, professional experience and qualifications to the hiring manager. While creating your resume, it is vital to consider many elements, such as the format, font type and size, design and file format. Similarly, sending your resume to the hiring manager at an appropriate time can increase your chances of getting noticed and shortlisted. In this article, we discuss how to know the best time to send a resume and share some tips to help you decide when to submit your resume.

Related: 10 Resume Writing Tips To Help You Land A Job

What Is The Best Time To Send A Resume?

The best time to send a resume can vary as per your industry, location and the hiring manager's availability. Usually, the ideal time to submit your job application is when the recruiter is attentive and has sufficient time to review resumes. Before deciding the right time to send your resume, it can be essential to consider various factors that can help you engage the hiring manager effectively.

For instance, depending on the industry and workplace, the working hours of the hiring manager and when they can respond to your email can vary. Similarly, different days of the week can influence the hiring manager's attention, efficiency and responsiveness. It is important to note that some factors can be standard across industries, companies and roles. To find the most suitable time to send your resume, considering both these types of factors can be crucial.

Related: Best Font For Resume: How To Choose Type And Size

How To Decide The Best Time To Send A Resume

Here is how you can decide the best time to send a resume to potential employers:

1. Select the right weekday

Hiring managers can be more receptive to job applications and enquiries during the first half of their workweek. So, sending your resume on Sunday evening or early Monday morning can help increase the chances of getting noticed. Conversely, sending your job application on Tuesday, Wednesday or Thursday can also be helpful as hiring managers are likely to have fewer distractions and meetings. This is usually the time when most professionals focus on their core duties.

In most cases, working professionals are either trying to finish their pending tasks on Friday or planning for the week ahead. This can leave them with less time to review resumes at ease. Besides, some professionals might also leave early on Fridays. When choosing the right day to send your resume, consider the industry norms to determine if the standard workweek is from Monday to Friday.

Related: How To Write a Profile Summary (With Examples)

2. Choose the best time of the day

Sending your resume at the right time of the day can significantly increase the chances of the hiring manager seeing it. It is likely that hiring managers participate in many meetings or interviews during the day, so choosing a time when they can consider your application with sufficient time can be crucial.

Many people send their job applications during the lunch hour to ensure that it gets viewed when the hiring manager returns after the break. Others prefer sending it early in the day so that their application becomes one of the first ones that the recruiter reviews. Submitting your job application early in the morning can also convey dedication and enthusiasm for the role. You can also choose to send your job application late at night so that potential employers see it when they check their email or notifications in the morning.

Related: How To Write A Resume Headline

3. Consider the submission medium

The format and submission medium can also influence when to submit your resume. If you are submitting your resume in person, doing it mid-morning and in the middle of the week can be a suitable option. This can help ensure that the hiring manager has sufficient time to interact with you personally and potentially has fewer other meetings to attend.

Submitting job applications through email can be beneficial early in the day and week. This can help ensure that the hiring manager checks your job application soon after the submission. Many companies also use internal job application systems that let candidates upload documents and respond to select questions. If you are applying through such a system, submitting your job application earlier in the week and well before the final deadline can still be beneficial. This allows the hiring manager to review it with adequate time and attention.

Related: Job Application Email: Writing Tips And Examples

4. Check the time of the job posting

Make sure you apply to relevant job listings soon after they get announced. This helps the recipient review your application before they see resumes of other candidates. If you found the listing posted early in the morning and week, try to submit your resume as soon as possible.

Most working professionals search for job opportunities during the evening or the weekend. So, if you find a job listing after working hours, you can wait until the next morning or working day to send your resume. This can also give you time to prepare an impressive cover letter and customise the resume as per the job listing and company.

Related: How To Write A Resume Employers Will Notice

5. Think of the standard working hours in your industry

While selecting the ideal time to submit your resume, consider the standard industry working hours. This can help you determine the most suitable time when the hiring manager is available and responsive. For example, in sectors where all employees work in different shifts, sending an email early in the morning to someone who starts working later in the day can be futile. Alternatively, if the industry where you aspire to work starts working early in the morning, it can be better to submit your resume the night before.

Similarly, consider the workweek of the industry when selecting the right time. For example, some companies may work on the weekends, whereas others may have longer working days. Depending on when the week starts and ends, you can choose a less distracting time for hiring managers to review your resume.

Related: Resume For Freshers: Guide With Template

6. Consider upcoming holidays

Finally, account for any upcoming holidays or local events that can influence the work schedule of the hiring manager or the company. For example, it can be better to wait for holiday breaks to get over before applying for new jobs. This ensures that hiring managers return to work and start checking emails regularly before you submit your resume. This can prevent your job application from getting ignored or forgotten in the many emails they may receive during the holiday break.

Waiting to send your resume until after the holidays can also give you more time to perfect and customise it. You can send your application one day before everyone returns to work so that hiring managers become more likely to see it immediately after the break. Sending your job application one or two days before the end of the holiday break can also indicate a sense of passion and commitment to career development.

Tips For Deciding When To Submit Your Resume

Here are some practical tips to help you determine when to send your resume:

  • Prepare all job application documents in advance. Prepare an error-free, edited and formatted resume in advance so that you can apply to relevant jobs as soon as they get listed. Choose a suitable resume format that allows you to easily customise different sections as per the role for which you are applying.

  • Research the company and hiring manager. Before sending your resume, find sufficient information about the company and the recipient. This can help find valuable information about the company's work schedule, working days and whether the hiring manager is on vacation and subsequently help find a suitable time to send the job application.

  • Try to send your application before other candidates. Sending your application well before the final submission deadline can ensure that the hiring manager reviews your application with due consideration. Try to apply to jobs as soon as you spot new listings.

  • Select a suitable time to respond. Besides choosing the right time to apply, consider when you can respond to any requests for scheduling interviews. Avoid submitting new job applications before the weekend or before going on a vacation.


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