How to Write a Resume Employers Will Notice
By Indeed Editorial Team
Updated 6 November 2022
Published 26 June 2020
The Indeed Editorial Team comprises a diverse and talented team of writers, researchers and subject matter experts equipped with Indeed's data and insights to deliver useful tips to help guide your career journey.
How can you make your resume stand out to potential employers? There are a few guidelines to follow that can help your resume shine. In this article, we will share what employers look for in a resume, how to describe your work experience and proofreading tips to make your resume shine.
What Employers Look For In A Resume
Your resume is often your first and best chance to get noticed by recruiters and hiring managers. Your goal is to make it easy for them to see that you have the qualifications they are looking for. Because they may be reading through hundreds of applications, a recruiter or hiring manager might quickly scan your resume to see if those qualifications jump out.
The Importance Of Resume Keywords
It is also important to note that online job applications are often sorted through software called an applicant tracking system. This software scans resumes and cover letters for relevant experience, skills and other keywords so that qualified candidates are easy for employers to identify. Employers will use those same keywords when they proactively search for candidates on Indeed Resume. By ensuring you match your resume to what employers might be searching for, you will increase your chances of being discovered.
Follow the below guidelines to write a resume that is easy for employers to find and read.
Read job descriptions closely to identify required skills and experience. You may want to make a list of the requirements you see. Refer back to this list as you are writing your resume. If you have these skills, list them prominently (more tips on this below). If you do not meet the exact requirements, list your related or similar skills. For example, if a job description asks for three to five years of experience and you have two years, write “2+ years of experience in (your job or industry).” If you do not have the required skills and experience, you may want to refine your job search to find a good match.
Use a simple format. This means leading with contact information (your name, email address, phone number and the city where you live) followed by an optional summary, your work experience, skills and education. Complicated page layouts can be hard for applicant tracking systems to handle.
Use a standard font. Arial, Calibri and Georgia are good options. Use 10, 11 or 12 point font.
For most resumes, it is best to keep it to two pages maximum. Carefully consider if everything you have included is necessary.
How To Write Your Resume Headline Or Summary (With Examples)
Beginning your resume with a headline or resume summary statement (sometimes known as a resume objective) is one way to clearly callout your most relevant qualifications.
A headline is the shortest version sum up your achievements in one line. In a summary or objective statement, you can get a little longer one or two sentences are typically a good length.
(Note: when you build your resume with Indeed Resume, there are two fields at the top: one for a headline and one for a summary. Both are optional. You may choose to leave them blank, use one or the other or use both.)
To get started, think back on your proudest career accomplishments and what defines who you are in the workplace. Does the job description require a specific certification or years of experience? Your headline is the place to let the employer know you meet these requirements.
For example, a customer service representative with a track record of customer satisfaction might write, “Customer success professional with 3+ years’ experience delighting clients in the retail industry.”
The above is a great example of an engaging and descriptive headline. If you want, you can pair that with a slightly longer summary of your skills and career goals. Here are a few examples.
Headline: Customer success professional with 3+ years’ experience delighting clients in the retail industry.
Summary: Experienced in resolving client concerns via chat, email and phone. Routinely recognised by management and peers for an assertive and enthusiastic spirit. Excited to continue my career in ecommerce.
Headline: Aspiring financial services professional with degree in Business Administration.
Summary: Advanced Excel and intermediate SQL skills, excellent written and verbal communication, pursuing entry-level roles in financial services.
Headline: Graphic designer with strong experience as creative lead in an agency setting.
How To Write Out Your Work Experience
Once you have written your resume summary, the next section to take on is your work experience. Listing out your experience is not as simple as writing down everything you have done in your career. Instead, you only want to include the details of your past work that are especially relevant to the work you want to do next.
Follow these guidelines below when listing out your work experience.
Use bullet points rather than paragraphs. Writing out your experience in a list has the double benefit of using fewer words and making it easier for employers to read.
Lead with strong action verbs and follow with an accomplishment rather than a task. Employers are interested in what you have achieved, not just what you have done. What is the difference between an accomplishment and a task? Here are a few examples.
Task: Analysed marketing campaign performance
Accomplishment: Reported on ROI of marketing campaigns, improving campaign efficiency by 20%.
Task: Took patient vitals and updated charts
Accomplishment: Performed routine clinical procedures while ensuring patient comfort and updating charts via an EMR system.
Add quantifiable results whenever possible. This helps employers better understand your contributions. For example, an operations manager might write, “Identified and implemented supply chain improvements which decreased fulfilment costs by 17%.” Not every bullet point on your resume will have a quantifiable result. For everything you include, however, ask yourself if there is an applicable number that can help potential employers see your achievements clearly.
Include more details about your most recent jobs and fewer details from roles you held earlier in your career. Employers are most likely to be interested in your current accomplishments.
If you can, fill employment gaps with other experiences such as education or freelance work. If you worked on personal projects or as a freelancer, you can put “Self-employed” where you would otherwise list an employer. The same guidelines about how to write out your accomplishments apply here, too.
What To Include In The Education Section
These days, it is common for education to be listed at the end of your resume. Exceptions to this may be if you are applying for jobs that require specific certifications (as in the healthcare industry, for example) or if you are a recent graduate.
In the education section of your resume, list all of the relevant degrees or certifications that make you qualified for this job. If you have attained a degree, list your degree type and field of study followed by the name of your educational institution and the city and state. You do not need to include your grade or rank especially if it is under first-class. Unless you are a recent graduate, you do not need to list your graduation date. For example:
B.A. in History
Christ University, Bengaluru, Karnataka
A.A.S. in Cardiac Sonography
Lady Hardinge Medical College, New Delhi
If you have multiple degrees, list your highest level of education first.
If you are currently in a programme of study, you can list the degree you are pursuing and your expected graduation date. If you are still in school and applying for internships, potential employers may want to know your GPA. For example:
B.S. in Computer Science, degree anticipated May 2020
Balaji Institute of Commerce and Science, Trichy, Tamil Nadu
First Class/First Division
What To Include In Your Skills Section
In your skills section, you want to list the professional skills you have that make you qualified for the jobs you are applying for. Employers will indicate the skill sets they are looking for in their job descriptions. Look closely at the posting and if you have the required skills, be sure to list them.
In general, there are two types of skills: soft skills and hard skills. Soft skills include things like interpersonal communication, organisation or attention to detail. Hard skills are more often tied to specific tools, software or knowledge (speaking a foreign language, for example). Hard skills will vary by industry or job type while soft skills tend to be more universal.
You can list your skills in a single paragraph with each skill separated by a comma. Start with the skills you are most proficient in. You may choose to call out your levels of mastery. For example:
Advanced in Excel, Quickbooks, ProSystems. Some familiarity with SAP and Checkpoint.
Pro-tip: If you are applying for a job where a specific skill is often taken for granted, don’t list it. For many jobs, one example is Microsoft Office. Instead, focus on proficiencies within that skill. For instance, instead of listing “Microsoft Office”, you could list “Macros, pivot tables and vlookups” if you know how to do these things in Excel.
Proofreading your resume
After taking the time to write a great resume, you do not want typos and spelling mistakes to get in the way of submitting a winning application. Reread your resume from top to bottom and then from bottom to top, correcting mistakes as you find them. It is also a good idea to ask a friend or family member to read it for you—they will look at it with fresh eyes and may find mistakes more readily.
Once you have proofread your resume, you will be ready to apply for jobs. You can use Indeed Resume to apply for jobs quickly. If you like, you can also set your Indeed Resume to public so employers can reach out to you about relevant job opportunities.
Please note that none of the companies, institutions or organisations mentioned in this article are associated with Indeed.
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